The paper must be of an appropriate quality for long-term preservation of the thesis.  At minimum the paper must be acid-free with a content of at least twenty-five percent cotton rag.  The paper should measure 8 ½ inches by 11 inches.  Acceptable paper is available for purchase at the University’s campus store.  Paper in the submitted thesis/dissertation should not be bound or stapled. 

Type

A clean, easily-read typeface is acceptable with either ten or twelve characters per inch (ten or twelve point).  Script typefaces are not acceptable.  Italic typefaces are acceptable only if they remain clearly and cleanly legible after photocopying.  The print must be black and letter-quality.  All print must appear on one side of a page with no print on the verso of any page.  If few in number, accent marks may be hand-printed in permanent black ink. 

Margins

The margins must conform to the specifications below.  These specifications apply to all pages, including those with tables, figures, and illustrations.

            Side                 Margin             Comments

            Left                  1 ½ inch           This margin is wider to allow for binding.  This

margin also applies to horizontal tables and figures.

            Right                1 inch               Unless the font is proportional, do not justify the

right margin.

            Bottom 1 inch

            Top                  2 inches            This margin is required on all major heading pages

(includes Title Page, Copyright Page, Dedication, Acknowledgments, Abstract, Table of Contents, List of Tables, List of Illustrations, each new chapter, Appendices, Bibliography.)  On these pages, the heading is in capital letters, centered and not underlined.

            Top                  1 ¼ inch           This margin is required for pages that do not begin

major sections of the manuscript.  This top margin of 1 ¼ inch will begin on page 2 of Chapter 1.
 

All tables, figures, photographs, charts, and graphs should adhere to these margins. 

Spacing

Single spacing must be used for:

·               All footnotes

·               Quotations which are 4 lines or longer

·               Within individual references in the bibliography (double space between each different entry)

·               Long titles within the Table of Contents

·               Long titles within the List of Tables

·               Long titles within the List of Illustrations

·               Titles of tables and captions of figures

·               Long subheadings within texts

Double spacing must be used:

·               For all document text

·               Between paragraphs       

·               Between the page number at the top of the page and the first line of the text even if that text is a subheading

·               Between each chapter heading and chapter title, e.g. CHAPTER 1 and the title of the chapter, e.g. INTRODUCTION

Triple spacing must be used:

·               Between a subheading and the preceding text

Paragraphs should be indented 6 to 8 spaces, approximately one inch from the left margin. Use the same number of spaces for paragraph indention throughout the document. 

Pagination

All numbered pages that appear before the text are consecutively numbered with lower-case Roman numerals.  Beginning with the text, all remaining pages (including illustrations, appendices, and bibliography) are consecutively numbered with Arabic numerals.  A thesis/dissertation of more than five hundred pages will be bound in two separate volumes with a title page in each; a title page must be supplied for each volume.  Pagination is consecutive from volume to volume. 

Pagination for the thesis/dissertation must follow this pattern:

Title page……………………counted, not numbered

Copyright page……………...  not counted, not numbered

Dedication page……………..not counted, not numbered

Abstract…………………….  counted, numbered

Abstract (second copy)……...not counted, not numbered

Preface ………………………counted, numbered

Acknowledgments………….   counted, numbered

Table of Contents……………counted, numbered

List of Tables……………….   counted, numbered      

Text …………………………counted, numbered

Appendices…………………. counted, numbered

Bibliography………………...counted, numbered

The page number position must remain consistent throughout the manuscript and remains the same even if tables or figures are horizontal.  With the exception of the major heading and preliminary pages, all pages are numbered at the top of the page within the 1¼ inch top margin, and the page numbers are either centered or flush with the right margin. 

For major heading pages and preliminary pages, page numbers may be centered and at the bottom of the page.  Page numbers appearing at the bottom of the page must be centered within the margins, that is, within the center of the text.  Page numbers appearing at the bottom of the page must be just above the one-inch margin.  Nothing should be printed in the one-inch margin at the bottom of the document.  For preliminary pages (the abstract, acknowledgments, list of tables, list of illustrations), numbering begins with “ii” on the abstract page. 

Pagination in the table of contents must accurately correspond to pagination in the text.  Also the page numbers printed in the table of contents must be flush right (see example). 

Footnotes and Bibliography

Footnotes must be arranged in numerical order at the bottom of the page.  Footnote numbering may start over on each page, at the beginning of each chapter, or continue throughout the document.  The bibliography appears last in the thesis/dissertation.  Turabian’s Manual provides more information about footnotes and bibliography.

Headings

Headings and subheadings must be distinguished in a clear and consistent manner.  The following style, which is drawn from Turabian, is always acceptable.  Major headings are centered, capitalized, not underscored, and, if longer than 48 spaces, they are double spaced and put into inverted pyramid style. 

First level subheadings are centered and underlined and if longer than 48 spaces they are single spaced and put into inverted pyramid style.  Second level subheadings are the same as the first except that they are not underlined.  Third level subheadings are flush left and underlined. 

See Turabian’s Manual for additional information about other levels of subheadings. 

Charts, Graphs, Tables, and Photographs (Illustrations)

All charts, graphs, tables, and photographs must be mounted or printed within the specified margins on 8½ inch by 11 inch paper of the kind specified previously.  All illustrations must be placed as closely as possible to the text which refers to them.  Figures are numbered in a logical and informative sequence.  (‘Figures’ include all graphs and illustrations).  Tables are numbered in a logical and informative sequence.  Important equations should be numbered.  Equations referred to in the text are numbered.  Numbered equations are numbered in a logical and informative sequence.   Illustrative material drawn in ink will reproduce satisfactorily in the published microform version of the thesis/dissertation, provided the ink is opaque and dark in color.  Since all colors other than black appear gray in microform, use of crosshatching rather than varying colors is recommended for maps.  Similarly, graphs are clearer if reproduced with symbols rather than colors.  Photographs should be originals.  Black and white is recommended; color photography is acceptable.  Photographs must be mounted (dry mounting is recommended) within the margins.  Materials which exceed the standard paper size should be reduced if it is possible to reproduce them and retain their legibility.  Materials which cannot be reduced may be folded in with as few folds as possible.  Folded materials must have margins at least one inch from the right edge and 1½ inches from the left edge.  Lengthy descriptions of any illustrations that cannot be placed on the same page with the illustrations must be placed on a counted, half-title page immediately preceding the numbered page with the illustration. 

Media, Computer, and Other Nonprint Materials

Materials such as computer disks, audiovisual tapes, microforms, or other formats must be submitted in appropriate storage containers.  The containers must be labeled with a description of the contents and instructions for use such as equipment needs or software and hardware requirements.  

Copies

The original manuscript must be submitted to the University Library.  A department, school or college may require a second copy.

·        Copyright Protection for Your Thesis/Dissertation 

The student is strongly encouraged to register the thesis/dissertation for copyright protection directly through the U.S. Copyright Office or through University Microfilms for a fee and after completion of an agreement form.  A copyright page must be included for any thesis/dissertation to be copyrighted.