In the course of developing and preparing a proposal, Principal Investigators, the OSP staff, the School/College Deans, and the Dean of Academic Affairs work together to ensure that a complete product is submitted to the sponsoring agency.
The Principal Investigator-
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Contacts OSP at early stages of project conceptualization.
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Writes technical narrative with guidance from OSP.
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Drafts list of costs for project.
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Discusses with teaching unit head and School/College Dean the intent to submit a proposal, and its benefits and implications.
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Secures approval of compliance committee(s) (for animal subjects, human subjects, or radioactive materials).
The OSP Staff Member-
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Identifies possible funding sources.
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Develops budgets and budget narratives within appropriate guidelines, verifying salaries and confirming costs.
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Coordinates with the University Development Office.
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Coordinates University Pre-Approval Process in advance of proposal submission for those proposals over $250,000 and those proposals of any dollar amount that are sent to an international address.
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Completes proposal forms required by the University and the sponsor.
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Prepares capability statements appropriate to the project.
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Drafts transmittal letters to the proposed sponsor.
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Compiles complete proposal packages.
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Coordinates the University review process, securing necessary approvals and signatures.
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Has proposal packages copied and bound for submission.
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Submits proposal and copies to sponsor.
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Arranges for courier service, hand-delivery, or express mail.
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Distributes copies to signatories.
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Makes follow-up phone calls to monitor status of proposals.
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Coordinates budget revisions and re-submissions as necessary.
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Arranges for debriefings with prospective sponsors, as appropriate.
The School/ College Dean
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Reviews substantive content of proposal and examines proposal objectives in terms of the goals of the college and teaching uni t.
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Allocates cost share resources for direct cost items.
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Allocates college resources to ensure that adequate space, facilities, equipment, and support services are available.
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Approves course release time and determines teaching replacement needs.
The Office of the Provost assisted by the Director of the Office of Sponsored Programs -
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Presents all requests for unilateral waivers of indirect costs requested by deans and principal investigators to the Provost for consideration.
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Approves exceptions to policy in consultation with the Provost.
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C onfirms all faculty appointments pursuant to existing appointment procedures.
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Reviews proposals to determine that academic, legal, and financial interests of the University are preserved.
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