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AU Introduces Lotus Notes Server Archiving

The Office of Information Technology announces American University’s new Lotus Notes server archiving system. The system works via scheduled archiving that will automatically run on our mail servers. Documents that haven’t been accessed in the past two years will be identified and moved from your active mail file into an archive mail file on a dedicated archive server. The result will be a smaller active mail file that will improve the overall health and efficacy of the AU e-mail system.

The archiving solution has been thoroughly tested by OIT over the past year, and is ready to be implemented. Automatic archiving will greatly reduce space in active mail files, with these benefits:

  • Alleviate problems with large mail files, such as disk space usage and server instability.
  • Provide a better user experience for archiving, which will be  seamless and automatic. You can access your mail archive from any location through the Lotus Notes client or webmail.
  • Keep primary mail files at a smaller size to improve performance; faster primary mail servers will host active mail files, while secondary servers will host archive mail files.
  • Facilitate consistent data backup success; smaller mail files will ensure faster, more efficient backup times.

OIT will start implementing the archiving system in May 2011, using a phased approach, beginning with staff. Server performance is expected to improve exponentially, as more and more users are enabled.

To learn more about the system, visit our FAQ Web page.

For questions about Lotus Notes server archiving, or if you would like to be an early participant, please contact the IT Help Desk at 885-2550,, or instant message AskAmericanUHelp.