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TABLE OF CONTENTS

Introduction
Corporate Liability
Code of Ethics
PC Policy
Cardholders Responsibility
Supervisors Responsibility
Obtaining & Activating a PCard
PCard Process
Allocation of Charges
How to Use the PCard
Request for a Tax Exempt Certificate
Proof of Purchase Documentation
Disputing a Transaction
Lost, Stolen, Cancel of PCard
Audits
PCard Security
Employment Status
Key Contacts
Restricted Commodities
PCard Application
PCard Agreement

INTRODUCTION

The AU One Card is a combination of two programs- a PCARD Program and a Travel Program. This policy refers to the PCARD component of the AU One Card. The Travel Card Guidelines are included in this manual and also on the Procurement & Contracts website. The advantage of the AU One Card is that you get the advantage of two cards while only having to carry one. PCARD in this Policy and Procedure document refers to the PCARD-enabled functionality of the AU One Card.

The PCARD Program allows authorized cardholders the ability to purchase materials needed for the operation of their departments directly from a supplier. The PCARD is designed to save time and effort from filling out requisitions, processing purchase orders, and reconciling checks with invoices. It will improve the efficiency of processing low dollar purchases from any vendor that accepts the MasterCard credit card. Many of the vendors who AU currently does business with by purchase order, will accept a credit card for purchases.

The PCARD is a MasterCard credit card product issued by GE Capital. It is designed to compliment the Datatel Financial System. The PCARD is not intended to avoid or bypass any Procurement & Contract policies and procedures or restrictions. Appropriate record keeping is essential to ensure the successful use of the PCARD and to comply with all University Procurement and Contract’s policies and procedures.

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CORPORATE LIABILITY

The American University PCARD is a MasterCard Commercial Credit Card product and as such has corporate liability. Corporate liability is defined as:

• American University is not liable for transactions made by a terminated employee, once notice is provided to the PCARD Administrator, Mary Green, and the card is cancelled.
• American University is liable for all charges made by an active employee.
• American University is not liable for fraudulent charges if GE Capital is notified in a timely manner.

The cardholders will not be subject to a personal credit check or incur personal liability as long as these policies and procedures are followed.

The PCARD will have no impact on your personal credit. Although the card lists an individual’s name, the card is actually issued to American University. Please remember that you are committing American University funds each time you use the PCARD. This is a responsibility that should not be taken lightly. You are the person responsible for all charges made to the PCARD which has been issued to you. Intentional or fraudulent misuse of a PCARD may result in disciplinary action up to and including termination.

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CODE OF ETHICS

AU One Cardholders should not permit any influence which could conflict with the best interests of the University or prejudice the University’s reputation. Cardholders are expected to be free of conflicts of interest or relationships which are, or potentially could be, detrimental to the best interests of the University.

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AMERICAN UNIVERSITY PCARD POLICY

The PCARD provides an alternative to the purchasing procedures regarding transactions for goods and certain services at $500.00 or less. To receive a PCARD, please follow these simple steps:

1. Cardholder application must be approved by the cardholder’s direct supervisor.

2. All cardholders must attend a formal training session prior to receiving a PCARD.

3. PCARDs can only be used for University related business purchases. No personal purchases are allowed.

4. All cardholders must sign and accept the terms and conditions of the American University PCARD Credit Agreement.doc.

5. All purchase transactions must be made by the cardholder. If a department needs more than one cardholder, additional cards can be issued in their name with the same general ledger account number.

6. Each PCARD general ledger account number can be changed to another approved account number upon review of monthly charges.

7. It is the cardholders responsibility to maintain adequate documentation of all transactions.

8. The cardholder must be a full-time employee of the University.

9. The PCARD CANNOT be used to purchase the following items:

Travelers Checks Foreign Currency Money Orders Cash
Jewelry Watches Clocks Silverware Stores Contract Services
Furriers Fur Shops
Bars Taverns Night Clubs Lounges
Hazardous materials Radioactive Materials Rental or lease of space
Packaged Stores or Alcohol Beverage Control Stores (Beer, Wine and Liquor)
The Complete list can be found in the appendix

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CARDHOLDER RESPONSIBILITY

1. Billing, verification and authorization will take place once a month on the GE Capital website, gesamservice@corpcard.com. Individual cardholders will receive a password which will enable them to access their credit card charges online. No statements will be mailed to the cardholders. It is the cardholder’s responsibility to match receipts against the online statement and obtain their supervisor’s approval. The approved statements should be forwarded to the departmental administrator to be kept in the departmental files for a period of five fiscal years.

2. If a charge on the account is in error, it is the responsibility of the cardholder to contact: GE Capital Customer Service Department at the number below.

3. If the PCARD is lost or stolen, it is the responsibility of the cardholder to immediately contact:
GE Capital at 1 800-377-3871

It is also necessary to contact the PCARD Administrator (Mary Green x3813) as soon as possible to cancel the stolen card and issue a new card.

4. The PCARD must be turned into the supervisor when the cardholder leaves the University. The Purchasing Office must be notified immediately by the cardholder’s supervisor so the card can be canceled.

5. Violation of these policies can result in suspension or termination of card privileges and/or disciplinary action to include termination of employment, and may result in criminal prosecution.

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SUPERVISOR RESPONSIBITY

1. The supervisor for each cardholder is responsible for the employee’s use of the card.

2. The supervisor is responsible for notifying the PCARD Administrator (x3813) upon termination or transfer of the cardholder, which includes a cardholder who changes departments or assignments within the University and is no longer a member of the previous department.

3. A supervisor who has authorized the use of PCARDs within their department must sign and accept the terms and conditions of the American University Purchasing Agreement along with each cardholder for which they are responsible. NOTE – This signature may not be the same as the cardholder.

4. It is the supervisor’s responsibility to review and approve the charges made by a cardholder they supervise online by the 30th day of each month for which there are charges.

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OBTAINING AND ACTIVATING A PCARD

Any University faculty and staff member who has a need to purchase goods from an external supplier, and is authorized by their School Chair or their Department Head is eligible to receive a PCARD. The first step in obtaining a PCARD is for the requestor to complete a Cardholder Application Form (link). The completed form must contain all of the required information and be approved by the School Chair or Department Head before submitting it to Mary Green, Program Administrator (x3813).

Upon receipt of the application, all information will be reviewed and forwarded to GE Capital for Processing. Requests for new PCARDs are normally processed within 10 working days upon receipt by GE Capital. The new card will be sent to the Program Administrator who will schedule a time for cardholder training. If the supervisor (“approver”) has not completed training, the program administrator will also schedule a time for the “approver” to attend an upcoming PCARD training session. The cardholder is required to sign a Cardholder Agreement Form and attend a formal PCARD training session. After completion of the training session, the PCARD will be given to the cardholder. Upon receipt of the PCARD, the cardholder must contact GE Capital Customer Service at (800) 377-3871 to activate their PCARD.

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PCARD PROCESS

The PCARD simplifies the purchasing/disbursement process. Purchasing responsibility is delegated to the cardholder to place an order directly with the vendor. The PCARD program provides enhanced control for all transactions by producing immediate decisions on specific authorization criteria.

When a purchase is processed by a vendor point-of-sale machine, the MasterCard PCARD system validates the transaction against pre-set limits established by the Controller’s Office and by each Department’s Budget Coordinator. All transactions are approved or declined instantaneously based on the PCARD authorization criteria. The authorization process occurs through the electronic system that supports the PCARD processing services under the University's contract with GE Capital. The flow chart below provides an overview of the transaction and authorization process:

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ALLOCATION OF CHARGES

Each PCARD is assigned to an individual university department. The charges made to the PCARD will be visible online at gesamservice.corpcard.com. Each cardholder will be required to review the charges online and acknowledge receipt of each item by checking the reviewed box. The closing date for the card is the 25th of the month. Each cardholder must review their charges by this date. Once reviewed by the cardholder, the cardholder’s supervisor will have until the 30th to approve the charges. Once approved by the supervisor, the charges will be automatically charged to the cardholder’s general ledger under the object code assigned by the cardholder.

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HOW TO USE THE PCARD

These guidelines should be followed when using the PCARD:

1. Identify if the purchase is appropriate for the PCARD by making sure the items is not on the Restricted Commodities.doc List.

2. Make sure that the appropriate department administrator has approved the purchase and that you have followed all Policies & Procedures within this manual, including any specific departmental procedures regarding ordering process and all procedures regarding record retention.

3. Contact the supplier and:

• State that you are calling from University and you will be making a MasterCard PCARD Purchase.
• EMPHASIZE that the University is a Tax Exempt Institution. If the supplier requires a University tax-exempt certificate, fax a copy of the proper tax-exempt certificate to the vendor (link).
• Order item(s).
• Give the supplier the PCARD number and the expiration date.
• Give the supplier your name, the department name, phone number, and complete shipping address. (Provide complete shipping address including room number and street address to insure proper delivery.)
• The billing address on the credit card is:
American University
4400 Massachusetts Avenue NW
Washington, D. C. 20016

4. When receiving a shipment, it is the responsibility of the cardholder to properly inspect the shipment. In cases of returns, the cardholder is responsible for coordinating the return directly with the supplier.

5. All packing slips must be retained as part of the purchase documentation.

**REMEMBER**

1. No single purchase is to exceed $500.00.
2. The PCARD is not to be used for the Restricted Commodities.doc.

Purchases for these restricted commodities and for purchases of $500 or more should continue to be processed in accordance with established Procurement & Contracts policies and procedures.

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REQUEST FOR A TAX EXEMPT CERTIFICATE

A supplier may request a tax exemption certificate from the University as a result of a PCARD transaction. When this happens the cardholder should fax the supplier a copy of the proper tax exemption certificate.

The District of Columbia (DC) tax exemption certificate is used for all goods being delivered to DC or picked up in DC (regardless of where the supplier is located). The Maryland or Virginia certificates are used when an item is being transacted at a Maryland or Virginia business or the delivery is being made to a Maryland or Virginia location

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PROOF OF PURCHASE DOCUMENTATION

The PCARD will eliminate the time and effort spent on processing requisitions and expense authorizations, filing of purchase order copies, and the reconciliation of invoices.

With this authority comes the responsibility for maintaining adequate documentation at the source of the transaction. All documents relating to purchase and receipt of goods must be retained for five (5) fiscal years in the department.

Each cardholder has the ability to print a monthly statement of their charges from the GE website, gesamservice@corpcard.com. This functionality will be explained in the training session each cardholder is required to attend. Documentation must be maintained to record the transactions at its source. Documentation must support the legitimate business purpose of all transactions made with the PCARD. Supporting documentation should include the following items:

• Copy of an order form or application when available
• Packing slip for goods received
• Cashier receipt or vendor invoice

Periodic audit will occur.

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DISPUTING A TRANSACTION(S)

A cardholder may dispute a charge that appears on their monthly online PCARD statement. If there is a charge that is not recognized by the cardholder, or if it appears to be incorrect, the cardholder must first attempt to resolve the issue with the supplier. If a resolution with the supplier is not possible the cardholder must dispute the charge formally on the website.

During the investigation, a credit will be issued to the cardholder's account for the amount questioned. When GE Capital has completed the investigation, the cardholder will be notified of the resolution. If the dispute is not settled in the favor of the cardholder, the account will be charged for the disputed transaction amount.

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LOST, STOLEN, CANCEL OF A PCARD

Call (800) 377-3871 immediately if a One Card (PCARD) is stolen or lost.

1. It is the responsibility of the cardholder to report a lost or stolen PCARD immediately to GE Capital at (800) 377-3871. GE Capital representatives are available 24 hours a day, seven days a week. When reporting a lost or stolen card, the cardholder must tell the representative the call is regarding a One Card.

After reporting a lost or stolen card to GE Capital, the cardholder must also immediately phone and report a lost or stolen card to the Program Administrator. The Program Administrator will also require that the information regarding the lost or stolen card be put in written form and faxed or e-mailed within 48 hours of being reported. The written notification should include the following information:

• Was the card lost or stolen?
• Cardholder name
• Cardholder account number
• Date the lost/stolen card was reported to GE Capital

2. To cancel a PCARD, or change the status of a cardholder (i.e. name change), notify Mary Green email at mgreen@american.edu

3. A new PCARD will automatically be processed and sent to the Purchasing Department. Cards typically take two weeks to process. Cardholders will be notified when and where to pick up their new cards.

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AUDITS

To ensure the continued success of the PCARD Program and meet American University audit requirements, periodic audits of a cardholder's transaction file and monthly summaries may occur. The Purchasing Department periodically reviews the summary of departmental charges and may question the relevancy of any particular transaction. The primary purpose of the audit is to ensure that the cardholders adhere to the University’s Policies and Procedures.

Auditors will be looking for the following:

1. Proper documentation is being retained
2. Items purchased are from preferred or approved suppliers
3. Items purchased are not from the restricted commodities list
4. Items purchased are directly for American University

Any charges falling outside of the above criteria will be reimbursed to American University by the cardholder at the request of the auditor, and may result in the loss of the card.

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PCARD SECURITY

The PCARD should always be treated with at least the same level of care that you treat your own personal credit cards.

• STORAGE OF THE PCARD- Keep your PCARD in an accessible but secure location. Since you, as the cardholder, should be the only one using the card it needs to be accessible only to you.

• ACCOUNT NUMBER- Guard the account number carefully! Do not post it at your desk or write it in any other place that is easily accessible by others.

• SHARING (OR USE BY SOMEONE OTHER THAN THE CARDHOLDER) - The only person entitled to use the card is the person whose name appears on the face of the card. Do not lend your card to another person for use. If the cardholder is going to be absent from the office for an extended period, the department manager may request that a new card be issued to a different person for the duration of the absence, or that a card be suspended for a certain timeframe.

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EMPLOYMENT STATUS

Only Full-time American University employees can be issued a PCARD. Temporary employees of American University are not eligible for PCARDs.

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Changes in Status:

When a cardholder terminates employment with the University, or transfers to another University department, he/she must return the PCARD to his supervisor (“Approver”). The PCARD should be cut in half and returned to the Purchasing Department. Purchasing who will in turn will cancel the card with GE Capital. If the employee is to be issued a card in his/her new position a new card with a new account number will need to be issued.

NOTE- Any charges made to the PCARD belonging to a terminated employee must be reimbursed to American University by the cardholder.

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KEY CONTACTS

The following resources are available to help you with use of the PCARD, answer any questions you may have, or help solve any problems that may arise:

1. To cancel or report a stolen One Card (PCARD), please call (24 hours a day):

(800) 377-3871

2. To request assistance with use of your PCARD or apply for a PCARD, please call or email one of the AU One Card Program Administrators:

Mary Green
(202) 885-3813
mgreen@american.edu

Or

Michael Harris
(202) 885-2859
maharris@american.edu

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P-CARD RESTRICTED COMMODITY LIST

BUSINESS SERVICES

ACCOUNTING, AUDITING, BOOKKEEPING SERVICES
ATTORNEYS LEGAL SERVICES
CONSULTING, MANAGEMENT & PUBLIC RELATIONS
CONSUMER CREDIT REPORTING AGENCIES
EMPLOYMENT AGENCIES, TEMPORARY HELP SERVICES
EQUIPMENT RENTAL & LEASING SERVICES
STENOGRAPHIC SERVICES
TAX PREPARATION SERVICES

CLEANING SERVICES

CLEANING & MAINTENANCE, JANITORIAL SERVICES
EXTERMINATING & DISINFECTING SERVICES
SPECIALTY CLEANING, POLISHING & SANITATION PREPARATIONS
WINDOW CLEANING SERVICES

CLOTHING

ALTERATIONS, MENDING, TAILORS
CHILDREN’S AND INFANT WEAR STORES
FURRIERS & FUR SHOP
LEATHER GOODS & LUGGAGE STORES
SHOE STORES
WOMEN’S ACCESSORY AND SPECIALTY SHOPS

COMMUNITY AGENCIES

BAIL BONDS & PAYMENTS
COURT COST INCLUDING CHILD SUPPORT & ALIMONY
DEBT, MARRIAGE & MARRIAGE COUNSELING SERVICES
DETECTIVE AGENCIES, PROTECTIVE AGENCIES, SECURITY SERVICES INCLUDING ARMORED CARS AND GUARD DOGS
DIRECT MARKETING INSURANCE SERVICES
DIRECT SELLING ESTABLISHMENTS, DOOR TO DOOR SALES
FINES
INSURANCE CARRIERS, SALES AND UNDERWRITING, PREMIUMS
TAX PAYMENTS

CONTRACTORS

AIR CONDITIONING, HEATING AND PLUMBING CONTRACTORS
CHEMICALS AND ALLIED PRODUCTS
COMMERCIAL EQUIPMENT
CONSTRUCTION MATERIALS
ELECTRICAL CONTRACTORS
ELECTRICAL PARTS AND EQUIPMENT
GENERAL CONTRACTORS
HORTICULTURAL AND LANDSCAPING SERVICES
INDUSTRIAL SUPPLIES
INSULATION, MASONRY, PLASTERING, STONEWORK
LAWN & GARDEN SUPPLY
METAL SERVICE CENTERS
PETROLEUM & PETROLEUM PRODUCTS
PLUMBING & HEATING EQUIPMENT
ROOFING AND SIDING, SHEET METAL WORK
WELDING SERVICES

FINANCIAL INSTITUTIONS/CREDIT

MONEY ORDERS – WIRE TRANSFER
SECURITY BROKERS/DEALERS

FOOD/BEVERAGE
CIGAR STORES AND STANDS
CONVENIENCE STORES, MARKETS, SPECIALTY STORES & VENDING MACHINES
PACKAGE STORES, BEER, WINE AND LIQUOR

HEALTH SERVICES

CHILD CARE SERVICES
CHIROPODISTS, PODIATRISTS
DENTAL & MEDICAL LABORATORIES
DENTISTS, ORTHODONTISTS
DOCTORS, PHYSICIANS
HEALTH PRACTITIONERS, MEDICAL SERVICES
HEARING AIDS, SALES & SERVICES
HOSPITALS
LABORATORY/MEDICAL
NURSING & PERSONAL CARE FACILITIES
OPTICAL GOODS
OPTICIANS, OPTOMETRISTS, OPHTHALMOLOGISTS
ORTHOPEDIC GOODS, ARTIFICIAL LIMB STORES
VETERINARY SERVICES

HOME SERVICES
ANTIQUE SHOPS
AQUARIUMS
ART DEALERS & GALLERIES
BUILDING MATERIALS, LUMBER STORES
CARPENTRY
COMMERCIAL FURNITURE
CRYSTAL, GLASSWARE STORES
DRAPERY, UPHOLSTERY & WINDOW COVERINGS
FURNITURE & HOME FURNISHING STORES
FLOOR COVERING
FURNITURE REUPHOLSTER & REPAIR, REFINISHING
HOUSEHOLD APPLIANCE STORE
PAINT & WALLPAPER STORES

PERSONAL SERVICES

BARBER SHOPS & BEAUTY SHOPS
COSMETIC STORES
ELECTRIC RAZOR STORES
FUNERAL SERVICES
INFORMATION RETRIEVAL SERVICES
PAWN SHOPS
PET SHOPS & SUPPLIES STORE
PHOTOGRAPHIC STUDIOS

PRECIOUS STONE & METALS, WATCHES & JEWELRY
RECORD SHOP
STAMP & COIN STORES

RECREATION

AMUSEMENT PARKS, CARNIVALS, CIRCUSES
ATHLETIC FIELDS, COMMERCIAL SPORTS, PROFESSIONAL SPORTS CLUB
BANDS, ENTERTAINERS, ORCHESTRAS
BARS, COCKTAIL LOUNGES, NIGHTCLUBS & TAVERNS
BICYCLE SHOPS & SERVICES
BILLIARD & POOL ESTABLISHMENTS
BOAT DEALERS, RENTALS & LEASES
BOWLING ALLEYS
CAMPGROUND, TRAILER PARKS, CAMPER DEALERS
DANCE HALLS, STUDIOS & SCHOOLS
HEALTH & BEAUTY SPAS
MARINAS, MARINE SALES & SERVICE
MASSAGE PARLORS
MOTION PICTURE & VIDEO TAPE PRODUCTION
MOTION PICTURE THEATRES

SPORTING GOODS STORES
SWIMMING POOLS
TENT & AWNING SHOPS
TICKET AGENCIES
TOURIST ATTRACTIONS
TOY & HOBBY SHOP
VIDEO GAME ARCADES
VIDEO TAPE RENTAL STORES

REPAIR SERVICES

AIR CONDITIONING & REFRIGERATION REPAIR SHOPS
ANTIQUE REPRODUCTION STORES
APPLIANCE REPAIR SHOPS, ELECTRIC & SMALL
ARCHITECTURAL ENGINEERING & SURVEYING SERVICES
CLOCK, JEWELRY REPAIR
HAT CLEANING, SHOE REPAIR SHOP
RADIO, STEREO, TV REPAIR SHOPS
SALVAGE & WRECKING YARDS
TIRE RETREADING & REPAIR SHOP

TRAVEL AND ENTERTAINMENT

AIR CARRIERS
AIRLINES
AIRPORTS TERMINALS
CRUISE LINES/STEAMSHIPS
TIME SHARES

TRANSPORTATION

AMBULANCE SERVICE
AUTOMOBILE ASSOCIATIONS
AUTO STORES
AUTOMOBILE & TRUCK DEALERS
AUTOMOBILE BODY REPAIR
AUTOMOTIVE TIRE STORES
MOBILE HOME DEALERS
MOTORCYCLE DEALERS
PUBLIC WAREHOUSING
RAILROADS
SNOWMOBILE DEALERS
TRUCK & UTILITY TRAILER RENTAL
TRUCK STOP TRANSACTIONS

UTILITIES

FUEL DEALERS – COAL, FUEL OIL, PETROLEUM
UTILITIES SERVICES

MISCELLANEOUS

BETTING (INCLUDING LOTTERY TICKETS, CHIPS AT CASINOS, OFF-TRACK ETTING
DATING & ESCORT SERVICES

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PCARD APPLICATION

Personal Information

* First Name: _______________________________________________
Middle Initial: _______________________________________________
*Last Name: _______________________________________________
Suffix: _______________________________________________

* Business Phone: ____________________________________________
* Email Address: ____________________________________________

* Social Security Number:
* Security Code: ______________________________________________
(Last 4 digits of Social Security# )
Date of birth: Month ____________________________________
Day: ______________________________________
Year:______________________________________
Supervisor Name: ______________________________________________
Supervisor Email: ______________________________________________

Mailing Address Information

* Department Name: _____________________________________
* Department Address: _____________________________________
* Street Address: 4400 Massachusetts Avenue NW
* City: Washington
* State: DC
* Zip: 20016

Additional Business Information

Type of Card: ___________________
(PCard, Travel, Both)
G/L Account # ___________________

Card Settings
Credit Limit __$2,000.00 for PCARD - $5,000 for Travel Card
Single Purchase Limit __$500.00 for PCARD - N/A for Travel Card

PCard: I agree to use this card for American University departmental approved purchases only and agree not to charge personal purchases. I understand that the University will audit the use of this card and report any discrepancies.
Should I fail to use this card properly, I authorize American University to deduct from salary that amount equal to the total of the discrepancy. I also agree to allow the University to collect such amount even if I am no longer employed by American University. I understand that American University may terminate my right to use this card at any time for any reason. I agree to return the card to the University immediately upon request or upon termination of employment.

Travel Card: I agree to use this card for American University business travel. I understand that all charges must be according to the current travel policy at AU. I understand that if my request is granted, all amounts will automatically be charged to my budget account number. All receipts should be reconciled with the online statement and the statement should be forwarded to Accounts Payable. All receipts should be retained by the Department for 5 fiscal years. If I do not forward the statement to Accounts Payable within 30 days, the amount will be deducted from my paycheck and my card will be revoked immediately. I understand all these terms and agree to abide by them.

Both: I agree to abide by the policies as stated above for the PCARD and Travel Card.
When I select submit, it will be a binding legal action.

Cardholder’s Signature Date_______________________________________________

Supervisor’s Signature Date________________________________________________

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PCARD AGREEMENT

Issued by
American University

American University is pleased to present you with this AU One Card. It represents American University's trust in you to safeguard the University's assets and purchase items for your department in a responsible and cost conscious manner.

I, ___________________________, hereby acknowledge receipt of American University One Card. As a University cardholder, I agree to comply with the terms and conditions of this agreement, including American University Purchasing and Travel Guidelines located in the PCARD Manual and outlined on the Procurement & Contracts website, http://www.american.edu/finance/cop/CreditCardProcedures.html.

I acknowledge receipt of the procedures and confirm that I have read and understand the terms and conditions. I understand that American University is liable to GE Capital and MasterCard for all the University's charges.

I agree to use this card for American University departmental approved purchases only and agree not to charge personal purchases. I understand that the University will audit the use of this card and report any discrepancies.

I further understand that improper use of this card may result in disciplinary action, up to and including termination of employment. Should I fail to use this card properly, I authorize American University to deduct from my salary that amount equal to the total of the discrepancy. I also agree to allow the University to collect such amount even if I am no longer employed by American University.

I understand that American University may terminate my right to use this card at any time for any reason. I agree to return the card to the University immediately upon request or upon termination of employment.

Signature ___________________________________
Department_______________Building____________
Phone Ext. __________________________________
Date of Agreement ____________________________