Payroll - Electronic Timesheets or Leave Reports

Questions?

  • Payroll Office
    202-885-3520
    Fax: 202-885-1033
    payroll@american.edu
    New Mexico, Room 350

    9:00am to 5:00pm

Mailing Address

Electronic Timesheets or Leave Reports

Once set up in the HR/Payroll information system Colleague, an e-timesheet or e-leave report is generated in the portal HR/Payroll Connection by one of the following ways:

  • An overnight batch process that looks for active biweekly or monthly staff

    during the current pay cycle. It does not overwrite any existing e-timesheets

    or e-leave reports.

  • When an employee accesses his/her time sheets

  • When a supervisor accesses his/her approval list

Staff are responsible for entering hours worked or leave taken for each work day of the period which can be done daily or at the end of the cycle. At the end of a pay cycle the staff members should sign their e-timesheet or e-leave report and then notify their supervisor to obtain their authorization. Note: A supervisor must authorize the e-timesheet or e-leave report before it can be processed in the payroll.


Staff members and supervisors are notified via email an e-timesheet or e-leave report requires a signature and authorization. To ensure accurate and timely processing of staff e-timesheets or e-leave reports, staff and supervisors must adhere to the payroll schedule provided each semester. To review the schedule, click on the Payroll Calendar on the right.