Paperwork to bring on your first day
Be sure to complete the paperwork below, and bring these forms (and appropriate documentation) with you on your first day of work
Employment Eligibility Verification (Federal I-9) form
Federal regulations require that an Employment Eligibility Verification (I-9) form be completed no later than three days of your first day of work. The form shows your proof of U.S. citizenship or legal authorization to work in the U.S., as required by the Immigration Reform and Control Act of 1986. Fill out the top section only and present with appropriate, original documentation to an I-9 certified staff member in Human Resources or your department. This form must be certified at AU and on file in HR in order to be paid and before you can log into AU computer systems.
Tax Forms
These forms ensure that we deduct the proper withholding amounts from your pay.
Federal Tax form
State Tax form (complete the form for your state of residence): District of Columbia, Maryland, or Virginia
Invitation to Self Identify
We invite you to complete an Invitation to Self-Identify. By completing this form you help us ensure our compliance with Federal reporting requirements. This form is voluntary and will be kept confidential.
After day one: Now that you have started, what you need to do
Now that you have an AU ID number, you may want to re-watch the Working at AU video which covers obtaining your AU ID card and getting paid, along with other useful information. Below are answers to common questions asked by new part time staff.
Where can I find my timesheet/leave report?
Timesheets and leave reports are housed in HR Payroll Connection, an application on the myAU.american.edu portal. Bi-weekly timesheets are due every two weeks. Just fill out the time you worked and click “Sign” and it will be routed to your supervisor for signature (see the Payroll Schedule for deadlines). Most part time staff are paid bi-weekly.
I would like direct deposit. How do I sign up?
Go to the HR Payroll Connection application on the myAU.american.edu portal. Click on Payroll and Direct Deposit to sign up. No paperwork is required. You can complete the form online (be sure to have your checking and banking information handy when you are completing the form). Alternatively, you may complete and submit the Pay Selection form to Payroll (fill out both pages for direct deposit).
I do not want direct deposit. Where do I get my check?
AU is committed to sustainability and does not issue paper checks. If you do not enroll in direct deposit, you will automatically be issued a TotalPay ™ card and each pay period your pay will automatically be deposited on the card. Please fill out the first page only of the Pay Selection form. More information about the TotalPay card™ is available here.
How do I sign up for the retirement plan benefit?
You have two choices. You can wait until you have met the age and service requirements (1,000 hours worked a year, scheduled at 20 hours a week or more*) and AU will enroll you automatically in the plan. Alternatively, you can sign up today to contribute without the 2-to-1 match and begin to make contributions. Just fill out the Retirement Enrollment form along with the Fidelity and/or TIAA CREF forms. *Please contact the benefits team in human resources for more details about eligibility.
I worked for a year at another non-profit. Am I eligible for the 2-to-1 retirement match now?
You may be. If you have a year of service at another non-profit, we recommend you complete the Retirement Eligibility Verification form as soon as you can, as your prior employer will need to certify that you worked 12 months in a full-time position along with some other information, in order for you to be eligible.
How do I register for training and professional development opportunities?
As a part time staff member, you can register for training and professional development opportunities by having your supervisor send an email to training@american.edu, detailing the course name, date and time, and your name and AU ID number. To view courses being offered, download the HR Training Catalog.
I am a foreign national and was recently hired. What do I need to do?
The payroll team is experienced in assisting our foreign national faculty and staff. To learn more and schedule an appointment, go to the Foreign National Information page in the Payroll section of our website.
Where can I go for more information about AU?
Visit the About AU web page which is filled with links to transportation, area dining options, as well as facts and stats about your new workplace!
