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Human Resources Newsletter - August 2017

The New Online Directory Allows You to Search by Person, Department, or Service and is Updated in Real Time

The new online directory can be found from the AU website main menu.

The Office of Human Resources and the Office of Information Technology has launched the new online University Directory which allows you to search for faculty and staff contact information by name, department or service. This new online directory will replace the Information Guide that is traditionally printed each year in the fall.

The online University Directory can be accessed from the AU website main navigation menu by selecting " Browse Departments & Services" or from the myAU portal under " Campus Links."

NEW Features to the Online University Directory:

  • Nightly updates ensure the directory is always current;
  • All full-time faculty listed alphabetically;
  • All full-time staff listed by reporting structure within each department or alphabetically;
  • Department main phone numbers, fax numbers, emails and website information available;
  • Mobile-friendly user interface allows for easy use;
  • Support for university sustainability initiatives.

Some Restrictions:

  • Only the members of the AU community can access the staff and faculty listings in the department directory;
  • The public can access individual web profiles;
  • Vacant positions that do not have direct reports will not be shown;
  • Web profile narratives are still managed directly by employees.

For questions, contact Shandra Kelly at infoguide@american.edu or visit the OIT Self Service portal

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Submit Fall 2017 Tuition Remission Applications by Friday, September 1 - Attend Upcoming Workshops

Fall Tuition Remission Deadline is Friday, September 1, 2017

Are you planning to take classes in the fall? AU offers tuition remission for eligible faculty, staff, spouses and same-sex domestic partners at AU and Wesley Theological Seminary. Online applications must be submitted every semester that you plan on using AU's education benefits.

Applications must be submitted through the myAU Portal by Friday, September 1, 2017.


TUITION REMISSION BROWN BAG WORKSHOPS AUG 15 & 23
Learn more about tuition remission benefits at the upcoming brown bag workshops. Find out what's covered, what's taxable, how to apply, and important deadlines. See the workshop dates below:

Workshops Schedule:
Tuesday, August 15 & Wednesday, August 23

Time: 12:00 - 1:00 PM
Location: MGC 331

Registration is requested, but not required. Walk-ins are welcome. To register visit AsuccessfulU on the myAU portal. For updated session information, follow us on Twitter @AUemployees.

IMPORTANT FACTS ABOUT AU'S TUITION REMISSION:

  • Applications must be submitted each semester that you use tuition remission.

  • Fall 2017 tuition remission online applications are due Friday, September 1; applications received after September 1 will be denied.

  • Flex Work Arrangement and/or Work Schedule Exemption forms are due September 1. Allow sufficient time for manager and department approvals.

  • Full-time faculty and staff are eligible for tuition remission benefits if they started employment prior to May 1, 2017.

  • Tuition remission for eligible courses is covered for 8 credits for each semester, and up to 20 credits per academic year.

  • Some courses are not covered. See the ineligible programs list.

  • Graduate level courses and same-sex domestic partners' undergraduate courses are 100% taxable.
  • Application, exam, matriculation, course and lab fees are not covered.

  • The last day to drop a class/make changes for 100% refund is September 11, 2017.

TUITION REMISSION TAXATION REMINDER
All graduate level courses are 100% taxable although faculty and staff receive annually the first $5,250 of their tuition tax-free. Same-sex domestic partners are taxed 100% on undergraduate classes.

When you receive a taxable tuition benefit for you, your spouse or same-sex domestic partner, or your dependent, the value of the benefit is imputed as taxable income. Imputed income taxes are paid through payroll deductions scheduled during the semester the benefit is issued.

Taxation on remitted tuition can significantly reduce your net (take-home) pay!

Use the Symmetry® calculator to estimate your take-home pay if you will be taking courses that are subject to taxation. Because there are many factors that may affect your individual situation, you may want to consult a tax advisor.

If you have any questions or need assistance with tuition remission, contact the Benefits Team at autuitionbenefits@american.edu or x3400.


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Events Calendar RSS

Today's Events Sep 24

  1. Sign Up for Seated Massage on 9/26

  2. Register for AhealthyU Luncheon Learn

Coming Soon

  1. Register for AhealthyU Luncheon Learn

  2. Sign Up for Seated Massage on 9/26

  3. New Staff Orientation

Full Calendar

Academic Calendar

AhealthyU Calendar

Weight Watchers®

Thursdays | 12pm | MGC 245


AU Farmers Market

Returning main campus Quad on September 6.

From the Farmer

Tuesdays | Afternoons MGC, WCL, & 3201 New Mexico Ave.

Group Exercise Classes for Faculty & Staff

Monday - Friday | Now - August 11

Couch to 5K Training

September 11 - November 1
Mondays & Wednesdays | 5:30-6:30pm

Join this beginners' running program that will take you from the couch to the 5k finish line in just 8 weeks! Registration now open.

View the full AhealthyU calendar

One-on-One Investment Counseling Sessions

Fidelity
Tuesday, August 15
Thursday, August 17

Click here to schedule.

TIAA
Wednesday, August 16
Wednesday, August 30

Call 800-732-8353 to schedule.

Today@AU Decommissioned – How to Stay Informed About HR News & Events

Today@AU daily campus emails and portal listings were decommissioned on August 1, 2017. Stay up-to-date on HR news and events by following us on Twitter at @AUemployees for daily announcements about AhealthyU classes, professional development opportunities, and information for faculty & staff. Not really a Twitter Follower? You can also find the HR announcements on the HR home pages on www.american.edu/hr. For more information, check the Four Winds screens on campus, and read our monthly HR newsletter. Stay tuned for further updates as we find new ways to communicate HR events and programs.

Are you interested in brainstorming new ways to spread your message campus-wide? Join our Campus Communicators meetings. Contact Shelly D'Amico at sdamico@american.edu.

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Over 100 Million Total Steps- AhealthyU Pedometer Challenge Highlights & Winners

Steps to AhealthyU Pedometer Challenge from May 30 to July 10

This summer, over 350 AU faculty and staff participated in the 2017 Steps to AhealthyU Pedometer Challenge. From May 30 through July 10, the 6-week challenge encouraged faculty and staff to walk or run to boost their daily activity.

Using the "Well on Track" program, each participant easily tracked steps towards their goals. In total, AU faculty and staff took approximately 162,359,839 steps. On average, participants took over 10,000 steps per day, meeting the Surgeon General's recommendation.

Participants celebrated the end of the challenge at the Pedometer Challenge Luncheon on July 18, 2017. Attendees who consistently met their personal or team step goal received prizes for their hard work. AhealthyU announced the top 10 winning teams and awarded cash prizes and medals. With over 5 million cumulative steps, team "She Persists" took home the trophy and a $600 cash prize.

Top 3 Competitive Track Teams

  1. She Persists - 5,002,491 steps
  2. Walker Texas Rangers - 4,568,167
  3. Road Runners - 4,174,405

View the final Pedometer Challenge standings here.

Congratulations to all the participants in the Steps to AhealthyU Pedometer Challenge! Thank you for making the 2017 Steps to AhealthyU Pedometer challenge a success. The challenge may be over this year, but you can stay active with AhealthyU all year long. Join AhealthyU for daily group fitness classes and stay tuned for information about upcoming fitness challenges.


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I-9 Assistance for New Hires Available On-Campus

Have you recently hired new faculty or staff? The Office of Human Resources is offering new faculty, staff and student staff assistance with the I-9 Employment Eligibility Verification Form and new hire paperwork from August 28 - September 8, 2017 in MGC 247 from 12:00 p.m. - 2:00 p.m. (On Thursday, September 7, we will meet in MGC 245).

Required paperwork (if applicable)

  • I-9 Employment Eligibility Verification
  • Federal and State Tax Forms
  • Work Permit (if under 18)
  • Pay Selection Form


Completing the I-9 Employment Verification

New hires need to complete an I-9 Employment Eligibility Verification Form within three days of their start date. To complete the form, new hires must provide the following documentation:

  • US Passport or US Passport Card
  • Driver's License or Social Security Card or Birth Certificate

For more information about required documentation for the I-9 Employment eligibility Verification form, see: https://www.uscis.gov/i-9-central/acceptable-documents.

Newly hired faculty, staff and students can also complete and submit their new hire paperwork at the Human Resources and Payroll office located at:

3201 New Mexico Avenue NW, Suite 350
Hours: Monday - Friday 9 a.m. to 5 p.m.

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AU Office of Human Resources