Human Resources Newsletter

April 2013

Newsletter Masthead


Welcome to the April issue of the HR Newsletter. The April HR newsletter is packed with important dates and information on flexible spending accounts, prescription drug benefits for CareFirst participants, tuition benefits, and professional development courses. We also spotlight our AhealthyU Fit & Trim 2013 winners and update you on AU’s Tobacco-Free initiative. To go directly to an article, click on the Quick Links on the right.

Flexible Spending Accounts - Use It or Lose It!

Flexible Spending Account Claims Filing Deadline - April 30

Tuesday, April 30 at 11:59 p.m. is the deadline for submitting medical or dependent care Flexible Spending Account (FSA) claims for expenses incurred between January 1, 2012 and March 15, 2013. You can file your FSA claim online, by mail, or by fax. 

Filing Claims Online 

File your claims online through PayFlex's secure website: To file online, you will need an online account (for instructions on how to set up an account, see the Health Hub Quick Reference Guide located on the myAU portal at HR/Payroll Connection - Info/Forms). Once you have established your online account, you may view your claims balance and other information. 

Filing Claims by Mail or by Fax 

If you submit your claims by mail or fax, you can access an FSA claim form on the myAU portal at HR/Payroll Connection - Info/Forms. Claims may be faxed to PayFlex at 1-855-703-5305. 

For questions about how to file your FSA claims, contact PayFlex at 1-800-284-4885 or Jerrad Carter at 202-885-3521.

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HR Newsletter Archives

Read past issues of the Human Resources Newsletter

How to Contact Us

Human Resources
(202) 885-2591

PMP and AsuccessfulU Questions?

Do you have a question about the revamped PMP? Having trouble finding or logging in to set up your goals in AsuccessfulU? Email and a member of the HR team will help you.

Express Scripts Home Delivery

For Convenience and Money Savings Start Using Express Scripts Home Delivery

If you’re a CareFirst BCBS participant, be sure to take advantage of the new Express Scripts home delivery service program. Under the new program, medications that you take regularly (maintenance medications) can be purchased at a discount and scheduled to be delivered automatically to your home for free.

Keep in mind that currently, using your co-pay, you only can fill out prescriptions for maintenance medications up to three times at your local retail pharmacy. After the third refill, you will be subject to an additional $10 charge.

To register for Express Scripts Home Delivery, visit or call 1-877- 494-7472.

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AhealthyU Fit and Lean Winners 2013

Fit & Lean in 2013

At the beginning of 2013, 110 faculty and staff members decided to uphold their resolutions and participate in AhealthyU’s challenge to lose weight and improve fitness.  

Teams of four worked together to reach a healthy weight, as well as improve their muscular strength and endurance, cardiovascular fitness, and flexibility. Cash prizes were awarded to the three teams who achieved the highest percentage of improvement during the course of the eight-week program. Weight Warriors, made up of Amaate Neil, Michael Harris, Christopher Salone, and Joanne Yecies, achieved a fitness improvement of 475.65 percent and took home the $400 first-place check. 

An impressive 75 percent of Fit & Lean participants achieved greater than 10 percent improvement in overall fitness during the course of the challenge. An honorable mention goes out to Fit & Lean superstars Timothy Staples, who lost 19.4 pounds, and Mark Schaeffer, who lost 15 pounds during the challenge. Congratulations to all participants!

View final standings and more information about Fit & Lean in 2013.

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Tobacco- and Smoke-Free Project Team Update

The tobacco- and smoke-free university project team continues to work towards launching a tobacco- and smoke-free AU campus in August 2013. The team, co-chaired by Beth Muha and Rob Hradsky, includes students, staff, faculty, alumni, and neighbors. To ensure that the transition to a tobacco- and smoke-free campus is a smooth one, the team has been working on details surrounding policy, enforcement, health and wellness, facilities and grounds, and communications. They also are in the process of updating campus groups on the progress-to- date and plan to issue a final report with recommendations that will be presented to Dr. Kerwin in early May.  

As the transition to a tobacco- and smoke-free environment may be challenging for those who smoke, the university plans to offer smoking cessation programs. The team currently is working with CareFirst/Express Scripts and Kaiser regarding coverage and access to smoking cessation resources.

Learn more about the initiative, view a draft of the new policy, and get information on resources. New information will continue to be added to the website, so be sure to check it periodically for updates.

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Key Deadlines for Education Benefits 2013

Education Benefits for Dependent Children

If you have a dependent child who will be attending AU in the fall, please remember to complete the Education Benefits for Eligible Dependent Children form (on the myAU portal at Payroll/Connection – Info/Forms) and send it to HR by June 1 for the 2013-2014 academic year. The form must be completed every year. Completed forms can be submitted via interoffice mail, fax ext. 1182, or email to Jennifer Jackson.

Tuition Remission Deadlines for Employee/Spouse/Same-Sex Domestic Partners

The tables below show key deadlines for tuition remission for the 2013 semesters. The online tuition remission form is located on the myAU portal at HR/Payroll Connection – Info Forms.

Education Benefits Summer 2013

*After which TR is charged even if course is dropped.

Education Benefits Fall 2014

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Professional Development

May 2013 Course Offerings

Register for the instructor-led courses listed below by logging into AsuccessfulU, AU's online training registration system, via the portal.

Click here to access AsuccessfulU’s portal page

Click the "Go to AsuccessfulU" button in the middle of the page. From the "Home" tab on the top left of the page, click on "Learning" from the drop down menu. This will launch your personal profile in the “Learning” tab. You can search and register for training sessions here. For further assistance navigating the Learning module, please refer to the PDF User Guides listed on the AsuccessfulU For detailed information regarding the courses below, refer to the Professional Development and Wellness Education catalog or view the description in AsuccessfulU.

Professional Development May 2013

Please contact the Workplace Learning and Development team at with any questions.

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Staff Appreciation Week

Staff Appreciation 2013

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