Human Resources Newsletter

June 2014

Welcome

In this month’s issue, you'll find articles about:
  • PMP year-end appraisal
  • Staff Appreciation Week recap
  • Educational benefits for dependent children online application
  • DC minimum wage increase
  • A steps to AhealthyU success story - Ann Joiner
  • AhealthyU group fitness classes
  • Bike to Work Day
  • Emergency Room visit vs. Urgent Care visit
To go directly to an article, click on the Quick Links on the right. Enjoy!

2013-2014 PMP Year-End Appraisal, Now Through July 31

PMP Year End Appraisal

The 2013-2014 Performance Management Program (PMP) year-end appraisal kicks off on June 9. By July 31, you and your manager are required to finalize your year-end appraisal which is the last phase in the PMP process. Some departments may have earlier, internal deadlines. Check with your HR Rep for details.

The appraisal phase is an opportunity to have an open dialogue with your manager about the past year, to acknowledge your accomplishments, receive feedback, and remove any barriers for the next performance year. Your overall performance rating is determined by the year-end appraisal and is one of the factors considered in the merit increase process. 

Keep in mind that the revised compensation structure that took effect in September 2013 included new clusters and a new pay band. As a result, the assignment of job competencies changed for many positions. In addition, the number of competencies was reduced to eliminate redundancy, and to help reduce the amount of time required to complete the year-end appraisal. 

We recommend that you complete your self-assessment by June 27 to give your manager enough time to do their evaluation and have your year-end appraisal discussion. 

To begin your self-assessment, login to AsuccessfulU. To prepare for the discussion, take the 40-minute online training course, Performance Management Program: The Year-end Appraisal Online. For additional support, you may refer to user guides in AsuccessfulU that will help you navigate the system, contact the PMP “Super User” in your department, or submit a question directly to AsuccessfulU@american.edu.

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Staff Appreciation Week 2014 Recap

Staff Appreciation Week

Once again this year, American University celebrated the contributions of its staff during Staff Appreciation Week, May 19-22, featuring four days full of events, activities, and festivities. Top performers were recognized with awards for their dedication, contributions, and service, as well as staff whose years of service reached five-, ten-, fifteen-, and twenty-plus year milestones. Staff Appreciation Week activities included the annual Cupcake Bake-Off, volleyball tournament, and WONK Wars. The week was capped off with the annual barbeque on the Quad.

To see who received special recognition, be sure to check out the list of honorees, inductees, and winners:

  • 2014 Years of Service Honorees (PDF)
  • 2014 Twenty-Year Club Inductees (PDF)
  • 2014 Staff Performance Award Winners (PDF)
The winners of Staff Appreciation Week activities were:
  • WONK Wars: Team Snarketing, featuring Monika Popow, Sarah Twomey-Mercurio, Anna Claire Eddington, Stefanie Matthews, Megan Nassau from Enrollment Marketing.
  • Volleyball Tournament: Athletics & Recreation
  • Cupcake Bake-Off:
    • Most Creative – Churroversity (& Inclusion), baked by Caroline DeLeon (Center for Diversity & Inclusion)
    • Best Tasting - Locked Up Lemon Berry, baked by Phylicia Ching (Public Safety)
    • Fan Favorite - Southern Decadence, baked by Matt Smither

Thanks to all for their dedication, service, and participation.

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HR Newsletter Archives

Read past issues of the Human Resources Newsletter

How to Contact Us

Human Resources
(202) 885-2591
AU_HRnews@american.edu

PMP and AsuccessfulU Questions?

Do you have a question about the revamped PMP? Having trouble finding or logging in to set up your goals in AsuccessfulU? Email AsuccessfulU@american.edu and a member of the HR team will help you.

Application for Educational Benefits for Dependent Children Now Available Online

Dependent Child Educational Benefits applications now are available on the myBenefits website under the Educational Benefits drop-down menu. Information about each of the benefits and their eligibility requirements can be found on the respective applications.

Be sure to note the deadlines for each of the educational benefits:

  • Cash Grant – August 1 (fall semester);
  • January 1 (spring semester)
  • Tuition Exchange, Inc. Scholarship – November 1 (for the following academic year starting in the fall)
  • AU Dependent Tuition Scholarship – June 1 (fall semester)

All educational benefits for children must be applied for online only. Paper applications no longer will be accepted.

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Minimum Wage to Be Raised In Increments

The DC Council has amended the Minimum Wage Act Revision Act of 1992 and enacted the Minimum Wage Amendment Act of 2013. The Act increases the minimum wage in the District of Columbia to $11.50 an hour in three increments:

  • Effective July 1, 2014 the minimum wage is $9.50/hour
  • Effective July 1, 2015 the minimum wage is $10.50/hour
  • Effective July 1, 2016 the minimum wage is $11.50/hour

Effective July 1, 2017, the minimum wage will be increased in proportion to the annual average increase in the Consumer Price Index for All Urban Consumers in the Washington Metropolitan Statistical Area.

Human Resources provided units throughout the university with a list of employees whose hourly rates are below the new minimum wage of $9.50/hour. A new e-action must be submitted that reflects the new hourly wage with an effective date of no later than June 21, 2014.  

If you have any questions, please contact your Service Delivery representative.

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Steps to AhealthyU Success Story

Professional Development June 2014On April 1, 2013, Human Resources’ Senior Director of Employee Benefits Ann Joiner stepped on the scale at her annual physical and was shocked to see her weight on the scale, and it wasn’t an April Fool’s joke. Ann said, “I knew I'd gained weight, but hadn't realized how bad things were.”

Determined to reverse her weight gain, Ann changed her diet and began walking 10,000 steps at least six days a week. “Last year's pedometer challenge was a great help and could not have come at a better time.”  

As a result, Ann has lost 30 pounds since her April 2013 physical. “I have more energy and I don't mind shopping for clothes, although I still don't love shopping. And, according to my last Personal Wellness Profile, I've potentially added years to my life,” Ann said.  

To maintain her new lifestyle, Ann steps on the scale more frequently, watches what she eats, and continues to walk. Ann has signed up for the 2014 pedometer challenge and is her team’s captain where she pledges to keep her team motivated and moving. “I'm also planning to try other modes of exercise to change things up and to try to lose the last 10 elusive pounds. It is never too late to change your lifestyle. And, while it's harder to lose weight at age 50-plus, it's not impossible.”

To share your success story of a lifestyle change that has helped you to become healthier and happier, please submit your story online at http://www.american.edu/hr/AhealthyU/Success-Stories.cfm.

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Attend AhealthyU Group Fitness Classes This Summer

AhealthyU Fall Fitness Classes

AhealthyU’s group fitness classes for AU faculty and staff run now through August 8. There are eight classes to choose from which are held during lunch hours and after work, Monday through Thursday. Classes include boot camp, pilates, spin, tai chi, total body, yoga, and Zumba. Most classes are held at the Jacobs or Cassell fitness centers, and in addition, AhealthyU is offering yoga off of the main campus at 4401 Connecticut Avenue on Tuesdays during lunch.

AhealthyU group fitness classes are still just $5 for drop-ins and free for AU Fitness Center members. For a full schedule of classes and locations, please visit www.american.edu/hr/AhealthyU/fitness.cfm.

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Bike to Work Day – Wet, but Successful

2014 Bike to Work

Kathryn Ray, Emma Wimmer, Tony Roane

Despite the rain on Friday, May 16, several faculty and staff members participated in National Bike to Work Day. When they arrived at work, riders enjoyed a catered breakfast from Georgetown Bagels, along with raffle prizes and giveaways. Raffle winners received a Nike Sport Band or a one-month membership to the fitness center and a complementary fitness assessment. 

AhealthyU, who partnered with the Office of Sustainability to help promote the occasion on campus, extend a big “thank you” to all of the riders for participating and braving the weather.

Winners of the Bike to Work Day raffle:

  • Adam Christensen - Capital Bikeshare
  • Toni Tileva - iPod Shuffle
  • Emma Wimmer - Nike Sport Band
  • Katharine MacKaye - fitness center membership and assessment

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SUPPORTING A CULTURE OF INNOVATION AND HIGH PERFORMANCE

PROFESSIONAL DEVELOPMENT

June 2013

Register for the instructor led courses listed below by logging into AsuccessfulU, AU's online training registration system via the portal. 

How to Access the Learning Module in AsuccessfulU:

  • Click here to access AsuccessfulU’s portal page.
  • Click the "Go to AsuccessfulU" button in the middle of the page.
  • From the "Home" tab on the top left of the page click on "Learning" from the drop down menu.
  • This will launch your personal profile in the “Learning” tab. You can search and register for training sessions here.

For further assistance navigating the Learning module, please refer to the PDF User Guides listed on the AsuccessfulU portal page.

For detailed information regarding the courses below please consult your Professional Development and Wellness Education catalog or view the description in AsuccessfulU.

Professional Development July 2014

Please contact the Workplace Learning and Development team at training@american.edu with any questions.

Workplace Learning and Development

Emergency Room vs. Urgent Care or Doctor’s Office Visit

Summer is fast approaching and along with it there are bound to be strains, sprains, allergy, and asthma flair ups. So it is important to know ahead of time what to do when you need emergency or urgent health care.

What is a medical or psychiatric emergency? 

An emergency medical condition is a medical or psychiatric condition that manifests itself by acute symptoms that are severe enough (including severe pain) that avoiding immediate medical attention could result in any of the following: 

  • serious jeopardy to your health
  • serious impairment in your bodily functions
  • serious dysfunction of any bodily organ or part

Medical emergencies require a visit to the emergency room. If your situation is a medical emergency, call 911 or go directly to the heart emergency care facility.

What is an urgent symptom?

An urgent care need is one that requires prompt medical attention, usually within 24 to 48 hours, but is not an emergency medical condition. Examples of urgent care situations include:

  • minor injuries
  • sore throats and upper respiratory symptoms
  • earaches
  • coughs
  • backaches
  • frequent urination or burning sensation when urinating
What's the difference between urgent and non-urgent questions?
  • A question is considered “urgent” if you need an immediate response. This would include situations where you experience new or worsening symptoms, allergic reactions, and concerns that cause you to stop taking your medication or to delay starting a new medication.
  • A question is considered “non-urgent” if you are in a situation where you are able to wait at least 24 hours (or longer during weekends and holidays) for a response.

The chart below can help you decide where and when to go for care.

Emergency Room vs. Urgent Care

For a complete listing of Urgent Care Centers:

CareFirst:

  • Visit www.carefirst.com/doctor and select Blue Choice Opt-Out Plus Open Access
  • Then select Urgent Care under the Facilities section
Kaiser:
  • Visit www.kp.org
  • Then select Locate a facility next to the green icon in the lower right-hand side

In the event that urgent medical care is required (or if you are unsure), call your local Kaiser Permanente medical facility. Do not send an inquiry through the website.

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