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Educational Policy Committee
(Policies and Procedures)

(Revised January 24, 2011; Revised Feb. 2, 2015 for changes in mechanism for student participation)
(Edited March 16, 2014 and April 26, 2016 to reflect changes from Kogod Council to Kogod School of Business Faculty Council as faculty governance body)

 

Authority:

The authority of the Kogod School of Business’s Educational Policy Committee is derived from university governance expectations described in the American University Faculty Manual. Specifically, each academic unit should have at least one governance council (Kogod School of Business Faculty Council) and, as appropriate given the unit’s bylaws, form additional committees such as an educational policy committee, as outlined in the American University Faculty Manual, Section 5.b).

 

Responsibility:

The Educational Policy Committee (EPC) is subordinate to the Faculty Council and is responsible for the thorough review and submission of recommendations with supporting rationale regarding all KSB educational policy matters. Faculty Council reserves the right to consider by itself, as a committee of the whole, without prior EPC review and recommendation, any educational policy matter it so votes to undertake in this manner.

Matters affecting graduate or undergraduate curricula related to a specific faculty department shall be first approved by the faculty of the department and then submitted by the department chairperson to EPC with a written rationale, supporting documentation, and a request for the action to be considered. This policy does not preclude an individual faculty member, academic program director, dean, or other professional staff member from sending to the EPC items that he or she wishes to be considered.

Examples of educational policy matters that the EPC may review and recommend to the KSB Council include:

  1. KSB degree programs (new, revisions, and termination proposals)
  2. Courses (new, revised, or terminated)
  3. General curriculum changes
  4. New or revised interdisciplinary programs with other AU academic units
  5. Continuous quality improvement or other forms of educational quality control

 

Membership:

The Educational Policy Committee (EPC) will include both voting and non-voting members. The voting members are one representative from each department in the Kogod School of Business. The non-voting members are the Senior Associate Dean for Academic Affairs, Assistant Dean for Undergraduate Programs, and Associate Dean for Graduate Programs, or their designees. Working with the Dean’s Office, the EPC may solicit input from representatives of the undergraduate and graduate student body as required. The GBA and UBA Presidents will be kept informed of EPC meeting dates and provided with EPC materials that concern their programs.  The GBA and UBA may send a representative to attend meetings of the EPC to provide input and counsel with respect to proposed EPC actions that affect their programs.

 

Faculty Representatives

Tenured, tenure-track, and term faculty members are eligible to serve on the EPC. Each department will elect its representative. Each member of the EPC will serve a two-year term beginning on August 16th of the year elected and ending on August 15th of the second year. Departmental representatives may be re-elected.

 

Chairperson

At the first meeting following August 16th, members of the EPC will elect a faculty chairperson from the committee members, who will serve in that capacity until August 15th of the following year. An individual faculty member may serve as EPC chair for a maximum of four consecutive years.

 

General Procedures:

Prerogative

EPC may initiate a review of a KSB educational policy matter or may respond to a matter referred to it by a faculty department, program director, the dean’s office, Faculty Council, an individual faculty member or student in KSB.

 

Meetings

  • Frequency and duration of EPC meetings will depend on the volume and urgency of matters requiring review and recommendation by the EPC. Generally, meetings are scheduled for once a month and will take place approximately two (2) weeks before a regularly scheduled monthly Faculty Council meeting.
  • Special meetings including virtual meetings requiring an electronic vote may be called by the committee chairperson. Meetings may be cancelled by the chairperson or by majority vote of the committee members. The EPC chairperson may appoint another voting faculty member to serve as acting chairperson during his or her temporary absence.
  • A quorum will be defined as at least two-thirds of the voting members present.

 

Agenda

An agenda of action items (with supporting documentation) for all regularly scheduled and special EPC meetings should be prepared and distributed in advance by the EPC chairperson to all voting and non-voting committee members.

 

Actions

  • EPC actions annually are organized and categorized as reportable actions and informational items.
  • Reportable actions consist of all motions passed by the EPC and recommended for formal approval by a vote of the Faculty Council. Common examples include changes in course prerequisites, course titles, and course descriptions.
  • Information items consist of administrative actions that provide explanatory information or clarification to the Faculty Council and/or faculty. Common examples include reporting on minor changes in course prefixes and scheduling. At the last Faculty Council of the spring term, an EPC Information Report will be submitted listing any unfinished agenda items from the EPC.

 

Review

  • Review of an educational policy matter may be made by the EPC in whole or, in part, by an ad hoc subcommittee with or without augmentation by non-EPC members.
  • KSB’s dean (or designee) can assign non-EPC members to form an ad hoc subcommittee, working group, or taskforce to review an educational policy matter.
  • All reportable actions of educational policy matters, regardless of how the review was conducted, shall be discussed and voted on in a regular or special meeting of the whole EPC with a quorum present.
  • Reportable actions shall be considered approved for consideration by the Faculty Council with a majority vote.

 

Implementation of Reportable Actions

  • After approval by the EPC, reportable actions (with supporting rationale and documentation) are distributed to the Faculty Council for review prior to the next scheduled council meeting.
  • All approved reportable actions will be placed on the agenda at the next regularly scheduled council meeting and will become KSB policy if approved by a majority vote of the Faculty Council.
  • At the discretion of the dean, an educational policy matter that has not been previously reviewed by the EPC may be included on the Faculty Council meeting agenda. Educational policy matters require formal approval by the Faculty Council but do not require prior review by the EPC. Generally, primary review and approval of an educational policy matter by the Faculty Council is rare.
  • All approved EPC reportable actions, unless otherwise specified, are scheduled to take effect during the next fall term following approval of the action by the Faculty Council.
  • The Senior Associate Dean for Academic Affairs or his or her designee shall ensure that all reportable actions approved by the Faculty Council and any other informational items are recorded accurately and in a timely manner by the University Registrar, Office of the Provost, or other appropriate university office.