Expand AU Menu

Reservations Overview

Kogod FSIT Lab Reservation Calendar

Lab Reservations

All the information you need about making reservations in the Financial Services and Information Technology Lab.

Lab Reservation Procedures

There are two types of lab scheduling requests:

  • Semester scheduling requests for lab intensive classes – These requests must be submitted by department chairs along with the initial class schedule submission for their departments. The lab reservation request will be considered an integral part of the class scheduling process. Once the semester scheduled is published online, all further requests will be treated as ad-hoc.

  • Ad-hoc requests - These requests can be submitted any time and the FSIT Lab will be scheduled as requested when and if available. Any reservation request not submitted as a semester scheduling request as described above will be treated as an ad-hoc request. Ad-hoc requesters should consult with the lab schedule to ensure there is not already something scheduled at the requested time.

Lab Use Priorities

Generally, faculty and students are encouraged to maximize the effective use of the FSIT Lab facility. The Technology Director will process all FSIT Lab reservation requests and schedule the use of the lab accordingly, provided that there are no scheduling conflicts, and at times will recommend alternatives as appropriate (e.g., if there is other space on campus that might address the need, if there is a conflict). In the case of scheduling conflicts that cannot be resolved among the Technology Director and the department chairs and faculty affected, the Dean's Office will make a final resolution using the following lab use priorities as a guideline:

  • Preference will be given to lab sessions that cannot be conducted in other campus labs, either because the lab session requires software that is only available in the FSITL or because the class is too large (e.g., 35 students or more) to fit in other campus labs. When scheduling conflicts cannot be resolved based on class size and software availability, the the departmens involved will work together to resolve the conflict. Faculty is encouraged to be flexible so that all lab needs can be effectively accomodated. In cases where the faculty involved cannot resolve the conflict the Dean's Office will make a final resolution.

  • Semester schedule requests will take priority over ad-hoc schedule requests for classes, subject to the time constraints outlined above.

  • Special event scheduling may take precedence over semester and other ad-hoc schedules if such events are of strategic importance as determined by the Dean's office. The Dean's Office will make every effort not to displace an already scheduled class, especially when other suitable campus labs are not available to conduct the affected class sessions. The Technology Director will make an effort to locate and reserve such a suitable campus lab for the affected class.

  • Department chairs, faculty and members of the Dean's office are encouraged to work with each other to accommodate each other when scheduling conflicts occur to avoid having to escalate scheduling conflicts to the Dean's Office.