How do I become a registered/ recognized club?

The first thing that you should do if you would like to start a new club or organization on campus is attend a New Club Recognition Workshop. You can access the registration site for the workshop as well as view the dates/times through the Student Activities website.

The workshop will cover everything you need to do in order to become a recognized organization. Some of those things include completing the online application through the Student Organization Network (SON), creating a constitution that includes a non-discrimination statement (a template constitution is available as you're filling out the online application), finding a faculty/staff advisor and having them sign an Advisor Agreement (also available on the online application), and attending Student Activities 101 and Financial 101. More details about all of this and where to find the online application are given in the New Club Recognition Workshop.

Club Registration

Club Renewal

What are the registration requirements?

A club purpose or mission that is unique from an already existing club, a completed constitution, and a fulltime Faculty or Staff Advisor who has signed the Advisor Agreement.

An example of a Constitution

Why should I register my group?

As a registered student organization, you have the privilege of reserving tables and meeting space in the Mary Graydon Center and on campus, posting flyers to advertise your club and events, and obtain a bugdet for your club.

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How do I reserve space for my group?

Space reservation requests can only be submitted by the Student Organization's authorized schedulers, as approved through your Program Advisor. All requests for space are reviewed on a first come, first serve basis. UES requires at least three business days to schedule an event requiring little or no support service. Reservations for more complex events should be requested at least seven business days in advance. All requests must be made by submitting a Space Reservation Form available at the Student Activities Front Desk (MGC 271).

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Does my organization have an advisor?

 Yes. In fact every club has two advisors – your faculty/staff advisor and your Student Activities Program Advisor. These two people are there to provide support, guidance and assistance, but in two different ways. Your faculty/staff advisor is there to provide content advice or support. Faculty/staff advisors are excellent resources for brainstorming, programming ideas, organizational development, and general advice. Your program advisor can provide more information regarding programming, budgeting, event planning, organizational development, AU policies and procedures and other things specific to student organizations. Program advisors work with registered clubs, SC or GLC departments and student media.

Every organization is automatically assigned a Student Activities Program Advisor, but your club can select your faculty/staff advisor. Selecting a faculty/staff advisor is an important decision. Talk with your group about your expectations for an advisor. Make a list of potential candidates and speak with them. Let them know your expectations and talk with them about whether they are interested. Don't put them on the spot and insist they let you know immediately; instead, suggest they take some time to think about it. The SC, GLC and student media are only assigned a Program Advisor and are not required to have a faculty/staff advisor. If your department or organization feels that a faculty/staff advisor would be helpful, you may seek one out

Responsibilites of an Advisor

How does my organization work with our Advisor?

At the beginning of each academic year, sit down with your faculty/staff advisor to discuss your club's expectations and plans for the upcoming year. Highlight things with which you would like their advice or assistance. Give them updated contact information and any concrete dates you have planned for the upcoming year. Make sure they know how to get in touch with you. Talk about how frequently you will remain in touch and make plans for your next meeting. Keep them in the loop on your organization's plans and ideas. Some organizations like to send update emails, others set up weekly or monthly meetings and others call on a regular basis. Use whatever method works best for you and your organization – but keep your advisor current! Oftentimes, students overlook the fact that faculty/staff advisors can serve as potential programming resources. They may have hidden talents, abilities or knowledge that they can share with your club or organization. Since they've agreed to be your advisor, it is most likely they share a similar interest or value your club's purpose

Role of you Advisor

How does my organization involve our Advisor more?

Whenever you plan particular programs, it is always a good idea to keep in mind how you can involve your faculty/staff advisor. Simply inviting them to come to your events is a great way of keeping open communication and also demonstrates that they are valued

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Are there things my organization does where we must involve our advisor

Yes. First, make sure you understand Student Activities policies and procedures. Take the time to ask questions and share ideas or concerns with your Program Advisor. The more your program advisor knows about your organization and your organization's activities, the better they are able to help you. Another important thing to remember is that the earlier you share your plans with your advisor, the more helpful they can be. They can often make events come together if they have advance knowledge of the activities. With less time, it becomes more difficult. Here are some things where you MUST involve your program advisor: event planning, contracts, financial expenditures, contested election issues, activities with outside groups or vendors

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