Scheduling Space On Campus
To schedule a space on campus for your event, use the following guidelines:
*Prior to submitting your Space Request, review the portal at my.american.edu to view and determine space availability. Also, review the Room Set-up Styles & Capacities guide to determine an appropriate location for your event based on your event's expected attendance, preferred room set-up style, and event type. Current organization leaders may submit a request for space after they have attended Student Activities 101 to receive access to the online space request form.
- All space on campus is reserved by using the online space request form. The online from can be found on the my.american.edu portal. By clicking on Activities and Events you will see the Student Space Request Form under your personalized links.
- Fill out the form in its entirety.
- Once you have submitted your form ensure that you write down the reference number that is generated. If you do not see this reference number or receive the acknowledgement email from UES saying that your request was received, your request was NOT successfully submitted. The reference number will always be the first piece of information UES or Student Activities will ask for if you have questions or need to make changes to an event so it’s important to hold on to.
- After a succesful submission your space request form will be routed to your appropriate organization advisor for approval.
- Confirmations are emailed to the requestor's email.
- Any changes to your event (attendance, room set-up, date/time) or event cancellations should be emailed to ues@american.edu within three business days prior to your event. Any last minute changes/cancellations, please call the University Center main number, (202) 885-3900.
University Event Scheduling cannot process requests for Instructional Space until after three (3) weeks into the Fall & Spring semesters (one (1) week into the Summer semester) to allow for course schedule adjustment by the Registrar's Office.
