At American University a student organization is any student group that is
recognized through Student Activities and is governed
by one of the four recognized governing bodies. Governing bodies are student
organizations that finance student organizations. The American University
governing bodies include the American University Club Council, American
University Student Government, Student Media Board and the Graduate Leadership Council.
What is the difference between annual renewal, registration and
Annual Renewal is the process that all recognized student
organizations go through once a year to maintain their active status. This process may include steps
such as updating the organization governing documents, renewal of the volunteer
advisor agreement with a faculty/staff member, in-person or online training,
and updating general and executive board membership rosters. www.american.edu/son
Registration is the process that all organizations go
through to achieve initial recognition. This process may include steps such as
creating the organization governing documents (constitution and bylaws); the
documentation of interest for the proposed organization from eight AU students
in good academic standing; finding a faculty/staff volunteer advisor; and
participation in training (in-person or online) for new
executive board members.
Recognition is the formal acknowledgement by Student Activities of a student
organization that has completed all steps for registration or renewal.
Recognition is granted throughout the year on a rolling basis and renewed once a year during the spring semester.
Student leadership teams that plan in advance and properly
prepare for events and programming initiatives have greater access to funds,
spaces, and University Center and Student Activities office support. The documents in this section can assist you in the planning and successful execution of programming at AU.
Before proceeding with any events , make sure you have followed the appropriate funding allocation process to obtain funding and meet with your SA advisor.
All registered student organization may maintain only one
bank account through Student Activities. The AU Student Government, all recognized clubs, Student Media organizations, and organizations represented under the Graduate Leadership Council receive student activity feeds collected each semester by the university. Fraternity & Sorority Life organizations do not receive student activity funds. Student organization leaders are able
to request funds after after club leaders have
completed financial training. The following links provide an overview of
the financial conduct process for the most common transactions.
For fillable PDF Use: Make sure you first download the form to activate the Fillable PDF function. For questions
contact Ebonie Smith, Financial Administrator firstname.lastname@example.org.