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University Center & Student Activities

Student Organization Governance

At American University a student organization is any student group that is recognized through Student Activities and is governed by one of the four recognized governing bodies. Governing bodies are student organizations that finance student organizations. The American University governing bodies include the American University Club Council, American University Student Government, Student Media Board and the Graduate Leadership Council.

Recognition Policy

What is the difference between annual renewal, registration and recognition?

Annual Renewal is the process that all recognized student organizations go through once a year to maintain their active status. This process may include steps such as updating the organization governing documents, renewal of the volunteer advisor agreement with a faculty/staff member, in-person or online training, and updating general and executive board membership rosters.

Registration is the process that all organizations go through to achieve initial recognition. This process may include steps such as creating the organization governing documents (constitution and bylaws); the documentation of interest for the proposed organization from eight AU students in good academic standing; finding a faculty/staff volunteer advisor; and participation in training (in-person or online) for new executive board members.

Recognition is the formal acknowledgement by Student Activities of a student organization that has completed all steps for registration or renewal. Recognition is granted throughout the year on a rolling basis and renewed once a year during the spring semester.


Student Organization Policies and Guidelines

The following policies and guidelines are designed to ensure that student organizations operate and provide quality programming that will enhance campus life in three areas:

Building Healthy Environments: Create empowering and supportive environments that promote safety and well-being.

Community Building: Encouraging critical discourse and a compassionate campus that values difference and inclusion.

Active Citizenship: Promote active civic involvement to contribute to and improve campus life for the purpose of transforming ideas into action.

Take time with your organization executive board members to review these guidelines. Let’s work together to build a leadership community that cares!


Effective Programming

Student leadership teams that plan in advance and properly prepare for events and programming initiatives have greater access to funds, spaces, and University Center and Student Activities office support. The documents in this section can assist you in the planning and successful execution of programming at AU. Before proceeding with any events , make sure you have followed the appropriate funding allocation process to obtain funding and meet with your SA advisor.

Student Organization Financials

All registered student organization may maintain only one bank account through Student Activities. The AU Student Government, all recognized clubs, Student Media organizations, and organizations represented under the Graduate Leadership Council receive student activity feeds collected each semester by the university. Fraternity & Sorority Life organizations do not receive student activity funds. Student organization leaders are able to request funds after after club leaders have completed financial training. The following links provide an overview of the financial conduct process for the most common transactions.

For fillable PDF Use: Make sure you first download the form to activate the Fillable PDF function. For questions contact Ebonie Smith, Financial Administrator at