Student Activities

 

 

 

 

 

 

 

For the first time, Student Activities is currently allowing ALL recognized student clubs to complete annual recognition renewal during the spring semester in preparation for early fall programming. Chartered organization such as Media, Student Government, and Fraternity & Sorority Life are not required to participate in this process.

20/20 Early Registration is offered from March 20th through April 20th.

The benefits of 20/20 Early registration are:

-Early Access to funds and AUCC allocation: With early registration, as soon as you return in the fall, recognized student clubs can submit Financial Requests and request funding through the AUCC.  (Unrecognized returning student clubs will have to complete fall registration offered in late September)

-Participation in the fall 2013 Student Involvement Fair:  Only Student clubs who have completed 20/20 Early Registration can participate in the tabling opportunities for the fall 2013 Student Involvement Fair.    

 

To complete registration by April 20th, all recognized students clubs must submit the following information:

1.  SON Update:  Please update your SON account participant roster to reflect changes/updates for your executive board.  *Remember To maintain eligibility for registration or renewal student organizations must maintain an organization membership roster of 8 full-time AU students.

2.  Review the UCSA Procedures and practices documents for Event Planning and Event Scheduling located your Student Club Document folder on your SON account.

3.  20/20 Early Registration Form:  Fill out the 20/20 Early Registration form (https://docs.google.com/forms/d/1eYesl0e86m8KHpILvA_5gHiNapGhG7S23uMGOonO2po/viewform?sid=1c14e7ef4bd303a2&token=k9isjT0BAAA.cl6KbiFXMgQlXVTg9p5TqA.XSOkykjn4H3Avcoi3IUaKg)  

4.  Volunteer Advisor Agreement: Update your Volunteer Advisor form.  Please send a signed and scanned copy to leader@american.edu.

5.   Financial Training: All recognized clubs must take the in-person Club Financial Leadership training done during one of the sessions below.  Seating is limited, to reserve your space send an email to leader@american.edu detailing the date you plan to attend and the names of the students. *Remember, at least two executive board members and an underclass member who serves as an alternate; must complete the Club Financial Leadership training for recognition or renewal.  The Treasurer and an established club leader must attend. More than two members are welcome to attend each workshop, only three members will be able to receive the benefits of attending, namely access to the online space request and signature authority on financial forms.

SPRING 20/20 Early Registration Club Financial Leadership Training Dates

Date	Day of the week	Time	location
March 26, 2013	Tuesday	2:00pm	leader@american.edu
April 3, 2013	Wednesday	3:00pm	leader@american.edu
April 10, 2013	Wednesday	5:00pm	leader@american.edu
April 15, 2013	Monday	2:00pm	leader@american.edu

20/20 Early Registration Submission Deadline: Saturday, April 20th, 2013 by 5:00pm 

Additional information about the 20/20 Registration process is located under your Student Organization document folder in SON (University Center & Student Activities Early Registration for Recognized Club Renewal)

Recognized Student Clubs (RSCs) have applied for and received recognition through University Center and Student Activities.  RSCs are eligible to receive Student Activity Fee Funds provided they do not discriminate in their membership based on someone's true or perceived race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, disability or any other basis under federal or local law.  To maintain official status, all AU Student Organizations must register at one of the two registration periods during the spring semester or fall semester for the upcoming academic year with University Center and Student Activities. Failure to meet these requirements will cause the RSCs to be placed on probation and to lose all privileges given to AU recognized or provisional Student Organizations.

• AU Recognized Student Clubs must not duplicate the  mission of previously recognized organizations.
• Students on leave of absence or required to withdraw may not take part in student activities, including student organizations.
• Faculty members may not be voting members or officers of AU Recognized Student Organizations. They are, however, encouraged to serve as advisers, sponsors, or consultants.

Maintain only one bank account for the organization through the Controller's Office (managed by Student Activities).  Recognized Student Clubs may not have accounts with any other on campus office or department or an off campus bank or financial institution unless granted permission to do so by University Center and Student Activities.

 
Currently recognized student organizations must submit an online application for the upcoming academic year.

Non-compliance with the registration process will jeopardize the continued status of the group at AU.  Failure to provide information requested will result in organizations falling into probation status.  Failure to meet the deadline over the academic year will result in the forfeit of recognized status.  

Recognized Student Clubs must reapply as a provisional interest group status, and re-apply for official AU registration.  After two fiscal years of non-registered status, all funds generated by the organization will be made forfeit, and will serve as re allocated funds.