Student Organization Registration (New Clubs) & Renewal (currently recognized clubs)
Annual Renewal is the process that all organizations go through once a year to maintain their recognition through the University Center and Student Activities. This process may include steps such as reviewing the organization’s governing documents for updates, renewing a volunteer advisor agreement with a faculty or staff member, in-person or online training, and updating general and executive board rosters.
Registration is the process that all organizations go through to achieve their initial recognition. This process may include steps such as creating the organization’s governing documents; meeting with the organization’s governing body to understand available support and funding structures, finding a volunteer faculty or staff advisor, in-person or online training, and recruiting and training general and executive board members.
Recognition is the formal acknowledgement by the University Center and Student Activities of American University of a student organization who has completed all steps of registration. Recognition is renewed once a year through annual renewal.
Recognized Student Organizations (RSOs) are eligible to apply for Student Activity Fee Funds provided they do not discriminate in their membership or activities based on someone’s true or perceived race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, disability or any other basis under federal or local law.
Student organizations are required to pursue recognition with the UCSA annually. To ensure student organizations have an opportunity to register/renew for the academic year, student organizations are offered two renewal periods and:
For Early Renewal: Spring Semester March-early April
The UCSA Early Renewal period is the priority deadline, for student organizations that seek listing in the student organization directory and placement on the Student Activities webpage in the summer for the upcoming academic year. Organizations seeking renewal that have not completed all requirements by the third week in April will be considered inactive, and will lapse into “provisional organization” status until all required trainings and registration information has been submitted.
Provisional organizations will be unable to reserve space, apply for funding, participate in the Fall Student Involvement Fair, or access their SON club accounts until the Annual Renewal process in early fall semester.
For Annual Renewal: Fall Semester August -mid September
Recognized Club Renewal is designed to offer student who are interested in renewing the registration of an existing student organization or student club in provisional status into full recognition for the current academic year. Recognized club renewal is open from Wednesday, August 11th until Friday, September 12th. Club renewal is confirmed on a rolling basis. Club that have completed the requirements for renewal will be informed on the following Monday. Click here for Annual Renewal Details and Information.
Student organizations at American University must pursue recognition annually with University Center and Student Activities in order to use university facilities and services. Organizations seeking recognition or annual renewal are eligible to receive Student Activity Fee Fund must affirm that the group is open to all students and will not discriminate in their membership selection on the basis of race, color, religion, national origin, age, sex, sexual orientation, gender identity expression, disability, or any other basis under federal or local laws. For more information about the renewal/registration process and deadlines please send an email to firstname.lastname@example.org.
For New Club Registration: Fall Semester September-mid October
New Club Registration is designed to offer students who are interested in developing new student organizations the opportunity to apply for recognition for the current academic year. For the 2014-2015 academic year, new club registration is open from Monday, September 15th until Friday, October 10th. Students groups granted recognition are informed by on email on Wednesday, October 15th. Click here for New Club Registration in 3 Easy Steps!