The Academic Support and Access Center is responsible for reviewing documentation of disabilities presented by students who may request accommodations at the university. Once a disability has been documented in the ASAC, each semester a student may request letters for faculty to verify approved accommodations. Students are encouraged to meet with their professors during office hours to discuss their needs in relation to a particular course, and to determine with each professor the best arrangement for accommodations.
Faculty may consult with an ASAC counselor at any time if they have questions about arrangements for a student's accommodations. To consult on testing or note taking arrangements, faculty may contact the testing and note taking coordinators at 202-885-3489 or firstname.lastname@example.org or email@example.com.
Taking Exams in the Academic Support and Access Center
Arranging student tests with disability-related accommodations in the Academic Support and Access Center, when faculty cannot make the necessary arrangements, is an important component of our work and we are here to support students and faculty. In order to manage this administrative function, we must strictly enforce the following guidelines.
To take a test in the ASAC:
students must submit an online test accommodations request form no later than one week before an exam
for final exams, however, requests must be submitted by the published deadline (usually three weeks before the end of classes)
If a student misses the online deadline to request a test in the ASAC:
We recognize that life isn't perfect and occasionally a late form is needed. Using a late form will give a student two extra working days beyond the deadline.
We cannot guarantee that arrangements can be made as requested after the deadline has passed.
Late forms must be:
picked up in person by the student between 9:00 a.m. and 5:00 p.m. from the testing coordinator in MGC 243
filled out completely by both the student and professor
signed by the professor (the student may need to fax or scan/e-mail the form to the professor)
returned to the testing coordinator by 5:00 p.m. three working days (Monday-Friday) before the exam.
Since exams requested with a late form are not guaranteed, students must discuss an alternate plan for taking the exam with their professor.
ADDITIONAL POLICIES FOR TAKING EXAMS IN THE ACADEMIC SUPPORT and ACCESS CENTER
To CANCEL a test appointment A student should cancel the test by notifying the testing coordinator as soon as they know they will not be taking the test in the ASAC.
To CHANGE a test appointment A student must contact the testing coordinator as soon as possible so that new arrangements can be made.
LATE ARRIVAL to take an exam
If a student is more that 15 minutes late for a test appointment, the professor is notified. Depending on the circumstances, the professor's permission may be necessary to start an exam late.
If a student arrives late to a test appointment, the originally requested testing arrangements may no longer be possible.
The ASAC furnishes scratch paper, pens and pencils, dictionaries (if approved), Scantron sheets, and blue books, in addition to word processing, assistive technology, and earplugs or headphones.
Students are expected to furnish their own approved supplementary materials for an exam, including calculators, rulers, colored pencils, and highlighters.
Professors must furnish periodic tables.
If students are using Dragon Naturally Speaking software for an exam, they must bring their voice file with them on a flash drive or memory stick. Please come early in order to install the voice file before starting the exam.
ASAC computers do not have Internet access.
If students need access to the Internet (for Blackboard, data files, computer software like StatCrunch, Real Player, etc.), they must note what is needed on the test request form for the professor to approve, and discuss their needs with the test coordinator in advance of the test date.
Testing Office hours: Monday through Friday, 9:00 a.m. to 5:00 p.m.