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Announcements
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RHA
Guide to Spending
To
Spend Money for a Floor or Hall Program from Your Hall Funds
| STEP
1: |
E-mail
or meet with the Resident Director of your hall for approval
before spending. Be sure to include what the program is and
an estimate of how much you are going to spend. These requests
should be made at least 1 week prior to your event. |
| STEP
2: |
If
your program is approved, the RD will provide you with a
Receipt Envelope. You may make a purchase in one of
two ways: (1) purchase with a P-Card (pick up from
the RD) or (2) purchase with your own money and get reimbursed.
Please note that reimbursements of more than $100.00
should be avoided and take longer to process.
This will be explained to you in your initial approval from
the Resident Director.
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| STEP
3: |
After
making your purchase(s), fill out the front of the Receipt
Envelope in its entirety and turn in all receipts
(and the P-Card, if applicable) to the Resident Director
in the Receipt Envelope. You MUST
turn in all of this information within 48 hours of the event.
Envelopes are available from your Resident Director or outside
the RHA office, located on the first floor of Anderson Hall.
*If
you lose your receipits or do not turn in all of the corresponding
documents to your purchase, you can be held financially responsible
for the purchase. |
| STEP
4: |
For
reimbursements only.
Your Resident Director will provide you with a Petty Cash
Form and the original receipt. These must be taken to
Student Accounts in the Asbury Building. The cashier
will process the Petty Cash Form and provide you with your
reimbursement. |
To
Request Additional Funding from RHA: For Floors, RAs, and Hall Councils
Residence
hall-based entities request money from the Hall Discretionary
Fund, which is allocated approximately $8000.00 for the entire
academic year.
| STEP
1: |
Plan
your event and set up a budget to assess how much you wish
to request from RHA. Consult with your RD and VPAF before
making a request. |
| STEP
2: |
Fill
out the Hall Discretionary Fund Form. These forms can be
downloaded from the RHA website or picked up from outside
the RHA Office. These forms (and required attachments, such
as a detailed itemized budget) must be completed in their
entirety. |
| STEP
3: |
The
completed form is due to the RHA mailbox, located in the
Housing and Dining Programs Office, by noon on Monday in
order for it to be added to the agenda for the next RHA
meeting. Any form received after this time will be treated
as if it were submitted for the following week. |
| STEP
4: |
Your
request will be reviewed by the RHA E-Board on Monday, and
you will be contacted if any information is missing or incomplete.
Any required changes must be resubmitted by noon on Wednesday.
If these are not met, the request will not be placed on the
agenda. |
| STEP
5: |
The
person who is on the form as the Reading Presenter must
attend the RHA Meeting on Wednesday at 9:30pm in the Butler
Conference Room. If the Reading Presenter cannot attend
and a new Reading Presenter is selected, the RHA President
must be contacted before the meeting begins or else the
reading is not able to pass. Remember that the Reading Presenter
is expected to have full knowledge of the program. It is
inappropriate for a reading to be voted on when the Reading
Presenter does not know much about the program.
*Please
note: There are some weeks that RHA does not meet. Please
plan your requests accordingly. |
| STEP
6: |
You
will be contacted by the RHA VP of Administration and Finance
to let you know the outcome of the request. If you receive
funding, all advertising must bear the RHA logo and copies
of receipts must be submitted in order to have money transferred
to your account. |
To
Request Additional Funding from RHA: Outside Organizations
Questions?
E-mail
Jeff Bloom, RHA VP of Administration
and Finance, or call
202-885-3676
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