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Housing & Dining Programs


Housing & Dining Programs
Fax: 202-885-1154
Anderson Hall, Room 130

Main Office Mon-Fri: 9:00 am - 5:00 pm Sat-Sun: Closed

One Card Office Mon-Thu: 9:00 am-5:00 pm Fri: 11:30 am-5:00 pm Sat: 11:00 am-3:00 pm* Sun: Closed *Open on Saturday during academic year only, minus University holidays

Christopher Moody
Assistant Vice President for Housing & Dining Programs

Housing & Dining Programs
4400 Massachusetts Avenue NW
Washington, DC 20016-8101

Moveout Information - Spring 2016

As the spring semester comes to a close and you begin to plan your end of the year moveout, please use the following information for a seamless transition home or to your summer assignment. If you have questions after reviewing this information, please contact your Community Director or call us at 202-885-3370.

In this section

What do I do with items I do not want?

As you begin deciding what to bring home, consider donating to Project Moveout April 29-May 9! Partner with Housing & Dining Programs, Facilities Management, and the Office of Sustainability to reduce the number of items that go into the trash.

Students are invited to donate unopened food, toiletries, clothing, electronics, desk supplies, small furniture items, and small kitchen appliances. These items are then donated or re-sold back to the  community during the Move-In Sale during fall.

Collection units will be placed on designated floors of residence halls April 29 through May 9.

Moveout Tips

1. TAKE IT: Plan to pack and take your belongings home.

2. STORE IT: If you plan on returning to campus, consider storing your belongings. Storing is a more cost-effective and sustainable solution versus re-purchasing items at the beginning of next year. American University partners with the UPS Store for special summer storage rates! Visit AU Storage for more information.

3. SELL IT: Another option is to sell unwanted items. We provide these links as ideas but please note that we do not vet each item on these websites.

  • There is a Facebook Open Group within American University called Free & For Sale. Consider exchanging as well. Please make common sense safety precautions online, just as you would offline.
  • Other online resources include: Craigslist, Etsy, Ebay, Amazon.
  • Sell your books to the Campus Store or online. The best option is to sell your books as soon as the semester ends - books get outdated and new versions of a book may drop the buyback price.

4. DONATE IT: If you have exhausted all the options above, AU provides options to donate in your residence halls.

  • Clothes, shoes, & textiles: By the elevator lobby area on each floor
  • Electronics, school supplies, smaller furniture items, kitchen supplies, and more: In the designated social lounge of each residence hall

If you need additional trash bags, you may ask for them at your front desk. Black trash bags are designated to go to trash/landfill, while clear bags are designated for donation and should be placed in one of the donation bins on your floor.

For more information on donating items, visit the Project Moveout subsite.

Preparing your room for checkout:

Make sure that the floor is clean, all surfaces are wiped down, all original furniture is in the room, and that you have removed all of your belongings. The light should be turned out, and air set to low with curtains/shades open (except for the terrace level). Trash should be brought to the trash location designated on your floor.

If you need additional trash bags, the front desk has them available (black trash bags for trash; clear trash bags for donations. Any items left in the room will be considered abandoned and may be disposed.

Checkout procedures:

You have two options available to you for check out:

  1. Express Checkout: The easiest way to check out. Simply return your mail key to the desk and sign your Room Inventory Form. By electing this option, you waive your right to appeal any damage charges that may be assessed to your room. Unavailable to Cassell and Nebraska Hall residents.
  2. Standard Checkout: By electing standard checkout, you will have an RA physically go to your room with you and walk you through the checkout process. You must preschedule standard checkout via form submission or by consulting with your RA.

Damage charges:

In addition to being responsible for Common Area Damages, you are also responsible for Room Damage Charges. These are damages to your room as determined by a staff member upon your checkout. Damages not previously noted on your Room Inventory Form will be billed to your account in late May and a copy of the damages will be sent to your AU email address.

If you choose Express Checkout, you cannot appeal these charges. If you choose a Standard Checkout, you may appeal the charges at the time of your check out and upon receiving your University bill up until mid-June.

Unreturned mail keys will result in a $20 charge. We do not accept keys mailed to the University after checkout. Sending them via the mail will not absolve you of any charges.

Late departures:

Residence Halls close at 12 p.m. (noon) on Wednesday, May 4, 2016. Any student wishing to remain in housing past this time must complete a late departure request application, including residential graduating seniors. This application is due by 5 p.m. on Thursday, April 21. Approval for late departure is generally limited to graduating seniors and students officially participating in commencement ceremonies, but requests will be reviewed on a case-by-case basis.

Summer housing:

AU students have the opportunity to live in Summer Student Housing between May 8 and August 14. Students wishing to stay for summer housing should have applied through the Housing & Dining Programs website. Students staying over the summer will move to their summer assignments on Sunday, May 8.

Vendor services and pickups:

MicroFridge Rentals
MicroFridge pickups will take place May 2-5. You will receive an email from MicroFridge on how to defrost and clean your MicroFridge before it is picked up. Please leave your MicroFridge unit in your room. If you have any questions before this time, please direct them to

Lockbox Rentals
If you have rented a lockbox for the 2015-2016 Academic Year, please make sure your unit is cleared of all personal belongings prior to pickup. Your unit will be collected May 2-5.

Please leave your lofts in your room for pickup.

UPS Summer Storage
UPS provides storage and delivery services for students in our residence halls through AU Storage. For those who have requested storage, you may bring your boxes to the tunnel area outside the UPS Store May 2-8. If you need assistance in moving your boxes, visit this area for help. Please note: If you are using a company other than UPS Summer Storage, you must make your own arrangements and escort this vendor at all times). 

Important Dates

Thursday, April 21
Late departure requests due at 5 p.m.

Sunday, April 24
Mandatory floor meetings at 10 p.m.
Quiet hours begin at 11 p.m.

Monday-Thursday, May 2-5
MicroFridge and Lockbox pickups

Tuesday, May 3
Mail service ends

Wednesday, May 4
Residence halls close at 12 p.m. for undergraduate students

Saturday and Sunday, May 7-8

Sunday, May 8
Move-in for summer student housing

Monday, May 9
Residence halls close at 12 p.m. for graduating seniors and students approved for late departure