Any student who wishes to change rooms will need to submit a room change request, which is found on the AU Housing Portal. Changes can be to a room with a vacancy, or two students can request to swap rooms.
Room Change Dates
Application opens on the AU Housing Portal at 10:00 a.m. on Monday, September 12 and closes at 5:00 p.m. on Tuesday, September 27.
Room offers will be sent only on each Wednesday after 4:00 p.m., to a student's AU e-mail address. Students will have 24 hours from receipt of an offer to accept or decline. For example: If you submit your application on Thursday, September 15, you will receive an e-mail sometime on Wednesday, September 21. You then must respond within your 24-hour window on Thursday.
Students who accept a room change by the 24-hour deadline will receive an e-mail confirmation and instructions on for moving.
Students will only be allowed to check in and out of rooms during the weekend starting at 3:00 p.m. on Fridays.
First Year Students
Students who submit a room change request are required to meet with their community director prior to receive room change approval. Your community director will reach out to you to schedule a meeting after a form is submitted.
Room change is not an opportunity to de-triple. Students will continue to be offered to be de-tripled based off of deposit paid date. Students who request a room change or room swap will only be able to change between similar room types. An exception will be made for students seeking to move from a double to a permanent triple for financial reasons.
While encouraged, you are not required to have a meeting with your community director to receive a room change offer.
Room changes will be offered on a first come, first served basis dependent on space availability.
East Campus Residents
Students currently expected to move to East Campus (EC) during the fall will be able to request a room change either within East Campus or to a non-East Campus room on main campus. Students who are current EC residents may also be contacted by the East Campus Project Manager.
Students not currently in EC housing will have an opportunity to express interest in possibly moving to EC for the Spring 2017 semester.
Frequently Asked Questions (FAQ)
I have a vacancy in my room. Will I receive a random roommate or be charged for a single?
Students with a vacancy may receive a roommate at any time during the room change process. Students who are assigned a new roommate will be notified no fewer than 24 hours prior to the student moving in to the room.
We will not force students into single rooms or charge for a vacancy within a room. Our office, however, may assign a new roommate anytime, including after the room change period.
What if I have a friend whom I want to room with me?
Roommate requests must be mutual for all students within the room. Students with a vacancy will receive an e-mail to complete a form to advise us of the student they wish to move into their room. If you are in a permanent triple, both students within the room must agree and complete the form to request a specific roommate.
The student who is moving will need to complete the room change form before room offers are made (each Wednesday). If the student moving applies for a room change after 4:00 p.m. on Wednesday, we may not be able to honor the roommate request.
Roommate requests from a triple room to a double room will not be honored for first year students.
I am in a Living Learning Community (LLC). Can I switch rooms?
Yes. LLC students may switch rooms within their program. Students cannot request to move to a different building, floor, or wing not associated with their community. Students also may not request to move from a temporary triple to a double room.
I am in a SPExS program. Can I switch rooms?
Students in the Washington Semester Program (WSP) and the English Language and Training Academy (ELTA) should reach out to their program advisors regarding their room change request prior to completing the application.
How do I swap rooms with another student?
In order to complete a room swap, both students wishing to change rooms must complete the room change application.
If my roommate changes rooms, will I be notified?
Yes. Students expected to have a roommate move out of their room will receive an e-mail asking if they would like to bring in a roommate into their vacancy.
If I switch to a room with a different cost, how will my billing be affected (applies to returning students only)?
Your billing will be prorated to reflect the cost difference for each room. For example, if you moved from Nebraska Hall single to a Cassell Hall double, you will be charged for the number of days you were in Nebraska. Your cost will then be adjusted to reflect the remainder of the semester in Cassell Hall.
Can I request a single room?
Yes. You can request a single room, however single rooms are very limited and are often full for the entire academic year. We can only offer single rooms on a first come first served basis as space is available.
If I do not currently have any roommates, can I keep my room as a single?
If you are in a double with a vacancy, you cannot opt to keep your room as a single. If you have a specific accommodation need for a single room, please reach out to Academic Support & Access Center for details on how to request a room accommodation.