2015-2016 Room Selection

Questions?

  • Housing / Dining Programs
    202-885-3370
    Fax: 202-885-1154
    housinganddiningprograms@american.edu
    Anderson, Room 1st Floor Anderson

    Mon - Friday: 9:00am - 5:00pm
    Sat 11:00am - 3:00pm
    Sun: Closed

    Moody, Christopher L
    Assistant Vice President for Housing & Dining Programs

Mailing Address

Room Selection Frequently Asked Questions


Room Selection Process

Is the room selection process for the entire 2015-2016 academic year or just for Fall 2015?

How do I participate in the room selection process?

Will I be able to choose my roommate(s)?

What are my housing options?

I don't have a roommate in mind for next year, but I would like to live on campus. Can I participate in the room selection process alone, or is there a program to match me with another student?

What happens if I secure a space for Fall 2015, but decide to study abroad in the fall? I won't know if I'm accepted into the program until the summer. Will there be a cancellation fee?

If I'm planning to study abroad in the fall, will I have housing on-campus for Spring 2016?

If I'm planning to study abroad in the Spring 2016 semester, can I apply for housing on campus for Fall 2015?

What on-campus housing accommodations does American University provide for students with disabilities?

I was planning to apply to be a Resident Assistant or Desk Coordinator for the 2015-2016 academic year. Should I participate in the room selection process?

I currently live at the Berkshire Apartments under the AU Housing License Agreement. Do I have to participate in the room selection process?

What are my options if I am not able to secure a space during the room selection process?

How can I learn more about the room selection process?

 

New Residence Hall Developments

Why not just expand the number of off-campus rentals?

What new housing is AU planning for the future?

 

Moving Off-Campus

What resources are available to help me move off-campus?

If I live off campus, will it affect my financial aid?

If I do not get housing during room selection, can I participate in room selection next year?


General

Why is there a housing shortage at AU? What is being done about it long term?

I thought students were "guaranteed" housing for four years?

What does it mean that new students are guaranteed "up to four semesters" on campus?

How is a student's status determined, by credits or by number of semesters lived on campus?

Why is the availability of campus housing being limited for juniors and seniors?

What are the rates for campus housing and dining rates for the 2015-2016 academic year?

 

Questions:

If you still have questions after reviewing this FAQ, please contact Housing & Dining Programs at roomselection@american.edu. Please understand that we are expecting our call and e-mail traffic to increase as we enter the spring semester, so your patience is appreciated.

Is the room selection process for the entire 2015-2016 academic year or just for Fall 2015?

Your participation in the room selection process is your agreement to live in the residence halls for Fall 2015 and Spring 2016. You are contractually committing to live on campus for the full academic year; cancellation fees will apply should you decide to move off-campus at any point during the year. Students leaving the residence halls for an approved reason (study abroad, withdrawal, or transfer) may not be subject to cancellation fees.


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How do I participate in the room selection process?

The guide for the 2015 -2016 room selection process will be available for students beginning on January 12, 2015 on the Housing & Dining Programs website. There will be three stages to the process (all are required steps of the process): 

  • STEP 1: Online Housing Application. Complete online housing application and Housing License Agreement by Friday, January 30th at 5:00pm (ET) – No exceptions.
  • STEP 2: Group Declaration. Students must declare their roommate groups by February 20th at 5:00pm (ET) – No exceptions. This is required for individual students or for groups of 2 or more.
  • Stage 3: Room Selection. Select a space during the online room selection process between February 25th to March 5th, 2015.

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Will I be able to choose my roommate(s)?

Yes, you will have the opportunity to declare a roommate group during STEP 2: Group Declaration. Roommate groups will be able to select together if there are spaces available.


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What are my housing options?

For housing options available, please see page 4 of the Room Selection Guide.

 

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I don’t have a roommate in mind for next year, but I would like to live on campus. Can I participate in the room selection process alone, or is there a program to match me with another student?

If you do not have an intended roommate, you may participate in the room selection process in a number of ways:

  • During STEP 2: Group Declaration, individual students should declare a group of one and select themselves as the group leader.
  • During Stage 3: Individual students will be able to select a single room or a space in a double or triple room, space allowing. Please note that students selecting as individuals will select during the last room selection time. If there are no longer spaces available, HDP staff will use the preferences individual students expressed during their Online Housing Application to make administrative housing assignments and roommate match no later than mid-July. Some residents will be paired with a visiting international student.

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What happens if I secure a space for Fall 2015, but decide to study abroad in the fall? I won’t know if I’m accepted into the program until the summer. Will there be a cancellation fee?

Students who have already been accepted and paid the deposit to study abroad in Fall 2015 should not participate in the room selection process. If you are unsure about your plans to study abroad in fall, you should participate in the room selection process and select a space if you are eligible to do so. Students who participate in an approved study abroad program during the fall semester will be exempt from the residence hall license agreement cancellation fee. If you do select a housing assignment, please complete a Housing Termination Form to avoid any Room and Board fees.

Your decision to study abroad will result in a vacancy in your room or unit. Due to a high demand for campus housing, your vacant space will be reassigned, and we will not be able to accommodate roommate requests or room changes for that space.


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If I’m planning to study abroad in the fall, will I have housing on-campus for Spring 2016?

For students studying abroad in Fall 2015, housing is guaranteed upon your return provided that you lived on campus during the previous spring semester and meet all spring housing application deadlines (information will be sent to you vie email in October 2015). Unfortunately, hall or roommate preferences may not be possible to honor for students returning in Spring 2016, but we will do everything we can to meet your requests.


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If I’m planning to study abroad in the Spring 2016 semester, can I apply for housing on-campus for Fall 2015?

You should participate in the 2015-2016 room selection process as if you plan to be at AU for the entire academic year. Students who participate in an approved study abroad program during the Spring 2016 semester will be exempt from the residence hall license agreement cancellation fee.


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What on-campus housing accommodations does American University provide for students with disabilities?

If you would like to request special housing accommodations because of a disability, you must complete the Request for Special Housing Accommodation form and return it to Academic Support & Access Center (ASAC). ASAC will consult with other university offices as necessary in the handling of your request. Because there are many sites on campus that provide reduced-distraction study space, single rooms are not generally provided for students who have learning or attention disorders. If you have questions, please contact Academic Support & Access Center at 202-885-3360 in advance of the room selection process.


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I was planning to apply to be a Resident Assistant or Desk Coordinator for the 2015-2016 academic year. Should I participate in the room selection process?

Students must be rising juniors or seniors by Fall 2015 to apply for resident positions. The application process for these positions will not be completed by the time you need to submit a fall housing application. You should participate in the room selection process as if you were not applying for a position. Applications for 2015-2016 Resident Assistants and Desk Coordinators will be available soon on the Housing & Dining Programs website.


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I currently live at the Berkshire Apartments under the AU Residence Hall License Agreement. Do I have to participate in the room selection process?

Any student currently living in university sponsored housing on campus, or at the Berkshire Apartments must participate in the room selection process to return to campus housing for the following year. If you want to sign an agreement with the Berkshire Apartments on your own and separate from American University, you do not need to participate in the room selection process. You will be required to move out of your current apartment at the end of the Spring 2015 semester.


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What are my options if I am not able to secure a space during the room selection process?

Students who met all three step deadlines and who did not have a room to select will be able to complete a simply "pending housing" application. Those students will be assigned to priority list for assignment in early June/July. If you missed the deadlines, you may complete a waitlist application. We will not know about the availability of spaces until mid-July, after all new student assignments are complete. All rising sophomore students will be guaranteed housing if they complete all three steps of the room selection process.


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How can I learn more about the room selection process?

To answer questions you may have regarding the Room Selection Process, Housing & Dining Programs will be hosting three Room Selection Information Sessions. I encourage you to attend these sessions to learn more about the Room Selection Process:

  • Tuesday, January 20th at 6:30pm in Nebraska Hall Lounge
  • Thursday, January 22nd at 6:30pm in The Hatch (Transfer Students only)
  • Wednesday, January 28th at 6:30pm in Letts Hall Formal Lounge  

 

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Why not just expand the number of off-campus rentals?

Expanding the number of off-campus rentals is cost prohibitive, since most leases are signed for 12 months, and students are only in session for 9½ months. We are expanding support for students searching for off-campus housing options on their own by maintaining listings and referrals, as well as providing workshops and tips on renting.


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What new housing is AU planning for the future?

Additional student housing is a top priority in the university’s 2011 Campus Plan, currently under development. Once additional housing is developed, we expect to house any undergraduate student requesting to live on campus. New housing will take at least two to three years, with the next new residence hall expected to be available for Fall 2016.


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What resources are available to help me move off-campus?

We maintain an off-campus web service listing current vacancies in the AU area at www.american.edu/offcampushousing. If you have any questions or wish to ask for additional support, please email offcampushousing@american.edu.

 


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If I live off campus, will it affect my financial aid?

Moving off-campus does not affect a student’s eligibility for financial aid. The Financial Aid staff approximates living expense for all students which is equivalent to the cost of a double room on-campus. The Financial Aid staff welcomes the opportunity to discuss your particular scholarship or loan arrangements related to moving off-campus.


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If I do not get housing during room selection, can I participate in room selection next year?

Once you move off campus, you will no longer be eligible for on-campus housing.


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Why is there a housing shortage at AU? What is being done about it long term?

AU is retaining continuing students and enrolling first year and transfer students with greater success than ever before. We are also retaining more students in the residence halls as a result of their satisfaction with the experience. However, the university's current housing inventory is not sufficient to keep pace with this rapidly increasing demand. Additional student housing is a top priority in the university's Campus Plan, currently under development. Once additional housing is developed, we expect to house any undergraduate student requesting to live on campus, including juniors and seniors. New housing will take at least two to five years to develop.


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I thought students were "Guaranteed" housing for four years?

Many students have the impression that housing is guaranteed for four years, since there are currently juniors and seniors living in the residence halls. However, housing has not been guaranteed for all students for a number of years.

In recent years, there were two steps to confirm a space for the following fall semester. Students were required to 1) complete the housing application and 2) select a room during the room re-application process to confirm a space for the following fall semester. This practice will not change for the upcoming fall semester, except instead of two steps there will be three steps. Undergraduate student currently living on campus will be eligible to participate in the process, but not all juniors and seniors will be awarded a space during the room selection. There are 400 spaces available for rising juniors and seniors to select.
Current first year students (rising sophomores) are guaranteed a space on campus for the 2015-2016 academic year, if they meet all deadlines of for the room selection process and select a space.

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What does it mean that new students are guaranteed "up to four semesters" on campus?

All new students are eligible for on-campus housing for at least four semesters. Student choices to move off-campus, transfer, study abroad or take a leave of absence may affect the guarantee of campus housing for “up to four semesters.” After four semesters, housing is available through a lottery, but is not guaranteed. Students with questions about their eligibility should contact Housing & Dining Programs.


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How is a student’s status determined, by credits or by number of semesters lived on campus?

A student is considered a rising sophomore, junior or senior based on the number of semesters lived on campus, including the current semester (course credits do not factor into eligibility for campus housing). Students who have lived on campus for four or more semesters will be required to participate in the housing lottery, if they wish to return to campus housing next year, regardless of the number of academic credits completed. Contact us directly if you have questions about which process you should participate in.


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Why is the availability of campus housing being limited for juniors and seniors?

Ideally, we would like to provide housing for all undergraduate students who desire to live on campus. A top priority in the university’s Campus Plan is building housing on campus to accommodate juniors and seniors in future years. Current trends show that most AU students move off-campus between sophomore and junior years. (Only 25% of the junior class has historically lived on campus, as compared to 85% of the sophomore class). With an abundance of local apartments and a convenient transportation system near AU, we believe that juniors and seniors are better equipped to move-off campus and continue to be academically successful.


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What are the rates for campus housing & dining for the 2015-2016 academic year?

The rates listed in this link are for the 2015-2016 academic year. 

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