On-Campus Employment: F-1 and J-1 Students
Working on-campus can be an excellent way to enhance your time here at AU. From meeting more students, faculty, and staff to engaging with the university on a professional level, on-campus work positions make a great addition to the AU experience.
Remember: you must have written authorization before you can start working. Beginning work without this written permission is a serious violation of your immigration status. Contact our advisers at ISSS for more information. Also, find important FAQs below.
The process below is for students whose immigration documents (I-20 or DS-2019) were issued by American University. Students with documents issues from a different organization or institution needs approval from their immigration sponsor.
- Come into ISSS to obtain employment authorization each semester.
- Find employment on campus. American University's Human Resources (HR) office maintains an updated listing of part-time jobs available on-campus; go by the HR office (in the Sports Center Annex), or check the part time student job listing on the HR web-site. Note that as an international student on an F-1 or J-1 visa you are not eligible for Federal Work Study (FWS) jobs. It is also helpful to go around to the offices on campus where you are interested in working to ask if there are openings, and to offer your resume.
- Have your employer process the hiring online.
- Schedule an appointment with a foreign national tax specialist in AU’s payroll office. Make an appointment on-line.
- Complete your on-line profile in the Glacier Foreign National Tax Compliance System. After you schedule your appointment with the Foreign National Tax Specialist, your password will be emailed to your AU email (the email will be addressed from “Support”). Before your appointment, take 10 minutes to fill out your address, dates of presence in the US (all previous dates of arrival and departure from the United States, including vacations), and other information.
- Meet with a Foreign National Tax Specialist (Simona Assenova or Tarek Mahfouz), to fill out your tax forms at the Payroll Office (located just 2 blocks from main campus, past the Nebraska parking lot, at 3201 New Mexico Avenue). Bring the original of the following documents:
- Passport (with visa)
- I-94 card
- I-20 or DS-2019 and any previous I-20 or DS-2019 (from AU or other schools)
- Social Security card ( if you have one)
- Hiring Action Form or memo from your employer indicating your first day of work
- American University ID or United States Driver’s license
- Apply for a Social Security Card. Please see the Social Security information page for more information about the process to apply. (If you already have a Social Security number, skip this step)
- File tax forms in April. Anyone employed in the US is responsible for filing national, state, and local tax forms in April of the following year (even if you have leave the U.S. before April). More information is available on our tax page.
Frequently Asked Questions
Who is eligible to work on campus?
Students whose I-20 (F-1) or DS-2019 (J-1) was issued by American University are eligible to work on campus if:
- You have a valid American University I-20 or DS-2019
- Are enrolled full-time
- And you are in good academic standing
Who authorizes you to work on campus?
AU's ISSS will authorize you for any on-campus work. You will need authorization each semester, even if continuing in the same position.
When are you eligible to work on campus?
- After the proper authorization is granted, you can work on-campus during your F-1 or J-1 studies, including your first semester and vacation periods.
- On-campus employment ends for F-1 or J-1 students when you graduate. If the work is in your field of study, and you can apply for OPT (F-1) or Academic Training (J-1) authorization.
How many hours per week can you work?
- Part time (up to 20 hours per week) while school is in session
- No limit during official university holidays, including winter, spring, and summer breaks
Where you can work?
Any American University office or vendor that provides direct services to students located on American University's campus.
How to I obtain authorization?
Come into the ISSS office. An advisor will verify your eligibility and enter your authorization in the myau.american.edu system. This process takes only a few minutes for ISSS to complete. This must be updated each semester.
For how long is the approval effective?
You will be authorized for on-campus work authorization for one semester at a time. You must contact ISSS each semester to update your work authorization for the new semester.
What are the limitations?
There is no limit on the number of months you can work on campus. This authorization does not affect your eligibility for OPT or CPT.
Simultaneous work authorizations
You are allowed to work on-campus while also doing approved off-campus work, through CPT, OPT, or an International Organization.