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International Student & Scholar Services


  • Int'l Student / Scholar Svcs
    Fax: 202-885-3354
    Butler Pavilion, Room 410

    ISSS office walk-in advising hours: Mondays, Wednesdays, Thursdays, Fridays: 9:00 a.m. - 5:00 p.m. Tuesdays: 12:00 noon - 5:00 p.m.

    Bakar, Senem S
    Director, International Student & Scholar Services

Mailing Address

Tax Information for International Students

2014 TAXES ARE DUE APRIL 15, 2015

The information below is intended to provide general information on federal and state income taxes for international students. This resource guide does not constitute legal advice or an endorsement of tax professionals. ISSS advisers are not tax specialists and are unable to provide you with tax advice. We recommend that students check all information with IRS resources or a professional Certified Public Account (CPA).
Taxes are complicated even for U.S. citizens because tax laws change yearly. If you have questions about your taxes please seek professional assistance from an accountant or CPA.

• Glacier Tax Prep International Tax
• Who needs to file taxes?
• Tax documents
• What if you did not receive your tax documents?
• Filing deadline
• Nonresidents for tax purposes
• Resident for tax purposes
• State and DC taxes
• If you are currently outside the U.S.
• IRS Tax Guide for Aliens
• Free tax services
• Scholarships
• Social Security and ITIN
• Social Security and Medicare Tax
• Refunding Your Social Security/Medicare Taxes
• Amending a prior year’s return
• Tax treaty benefits

Glacier Tax Prep: Available late February,2015
ISSS is pleased to announce that American University has purchased a license with Glacier Tax Prep to allow international students, scholars and alums who are nonresidents for tax purposes (see the Substantial Presence Test below, under "Who Needs to File What" to determine whether you were a nonresident for tax purposes in 2014) to file your FEDERAL TAXES on-line via your International Student/Scholar Profile in Once logged into your profile click on the link for Glacier Tax Prep Software.

Students/Scholars sponsored by other institutions DO NOT have access Glacier Tax Prep and must contact their sponsor directly regarding their tax returns.

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What if you did not receive your tax documents?

Contact your employer immediately to get one.

If you worked at AU and did not receive your W-2 tax forms in the mail, please go on line and print your W-2:

  • Go to:
  • Click: Work@AU (located under Personalized Links)
  • Select: W-2 Statements
  • Click: W-2s (If you have not already done so, please completed W-2 Consent Form)
  • Print your W-2 Form

Note: If you used a tax treaty or received a non-service scholarship and award please use link below to print your 1042-S

  • Log on to Glacier using this link: (if you don’t remember your login information please click Forgot Login link)
  • Print 1042-S

If you are unable to access your AU W-2 and/or your 1042-S forms on line, please contact in AU Payroll:
Simona Assenova 202-885-3506
Tarek Mahfouz 202-885-6171

Alumni: please contact Chemayn Gray at for access to the tax software.

Please have the following documents before completing Glacier Tax Prep:

  • Visa/Immigration Status;
  • Passport;
  • Form DS-2019, if J status individual;
  • Form I-20, if F status individual;
  • Social Security or Individual Taxpayer Identification Number;
  • Forms W-2, 1042-S and/or 1099 (if any);
  • Scholarship/fellowship grant letter you may have received (if any)

Please note that you will need to complete a separate state or District tax return manually, in addition to the federal form completed through Glacier Tax Prep

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Who needs to file taxes?

Anyone in F-1 , J-1, F-2*, or J-2* status, even if they did not work or have taxable scholarships or other income in the U.S. during 2014:
Use the free Glacier Tax Prep program under your International Student/Scholar Profile in to file form 8843.

If you worked or had taxable income in 2014 from scholarships or other sources, you are responsible for filing:

1) Federal Tax Forms (completed online through Glacier Tax Prep for nonresidents)
2) Form 8843 (completed online through Glacier Tax Prep for nonresidents)
3) State (or DC) tax forms according to where you lived in 2014
* Dependents DO NOT have access to Glacier Tax Prep through should fill out the 8843 form manually.

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Tax Documents
Tax Forms from: Employers, Scholarships, Banks, or Investments

W-2: All employees who have taxable income from employment in the United States will receive a Form W-2, which is a statement of earnings. The Form W-2 is essential for filing a tax return. This form will be sent to the home address of the employee in mid-January.

1042-S: All nonresident aliens who received income as Graduate Financial Aid Stipends, Taxable Room and Board, Prizes and Awards for achievements, Consultant fees, Honorarium payments, wages exempt from taxes due to Tax Treaty Benefits with their home countries and Per Diem expenses will receive a Form 1042-S, which is a statement of that type of income received during the year. This form will be sent to the home address of the employee in mid-February.

1098-T: This is information relating to the Hope and Lifetime Learning credits. Generally, Forms 1098-T are not applicable to students who are nonresidents for tax purposes.

1099R: Students who had income withheld as part of the Public Employment Retirement System (PERS). Such a withholding happens when students work and are not enrolled (typically over the summer).

1099INT: From a bank for interest earned on checking/savings accounts. This is not reportable income for nonresident aliens.

1099DIV: Interest earned on investments. This is reportable income.

1099G: State income tax return received from the previous tax year. It is reportable income if it was used to lower a federal income earned from the previous tax year.

1099MISC: Income earned from various sources other than as an employee.

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What if you did not receive your tax documents?
Contact your employer immediately to get one.

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Filing Deadline
Deadline for nonresidents and residents with income: April 15, 2015
Deadline for nonresidents WITHOUT income (8843 only): June 15, 2015

Who Needs to File What?
What tax forms you file depend upon whether you had been in the U.S. for 5 calendar years in 2014 (or 2 years for J-1 scholars) according to the IRS Substantial Presence Test. Students are considered U.S. residents for tax purposes if they meet the substantial presence test for 2014. This means that you were physically present in the United States for at least:
1) 31 days during 2014, and
2) 183 days during the period 2014, 2013, and 2012, counting all the days of physical presence in 2013 but only 1/3 the number of days of presence in 2013 and only 1/6 the number of days in 2012.
As long as you have the dates of entry and exit to the US during these years, this will be calculated for you by the free Glacier Tax Prep program.

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Nonresidents for tax purposes
Nonresidents for tax purposes include F-1 & J-1 students who were in the US less than 5 years and J-1 scholars/researchers who were in the US less than 2 years.  
Nonresident F, J, and M visa holders who earned any US source income during the tax year must file tax returns on Form 1040NR, or Form 1040NR-EZ, and Form 8843.

Step 1: complete form 8843 in Glacier Tax Prep free tax software
Step 2: if US source of income was earned, complete appropriate form below in Glacier Tax Prep free tax software:

- 1040NR-EZ or
- 1040NR

Step 3: Complete the appropriate state tax forms
Step 4: Print/Sign/Mail all tax forms.

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Residents for tax purposes 

Students in F-1 and J-1 non-immigrant status who had been in the U.S. for 5 calendar years in 2014 and J-1 Scholars/Researchers in the US for more than 2 years according to the
IRS Substantial Presence Test are considered resident aliens for tax purposes, are liable for Social Security/Medicare taxes, and do not qualify to use Glacier Tax Prep software. If you earned income you will have to file the same tax forms as a U.S. citizen.

•  Step one: complete the appropriate form below:
-Form 1040EZ (1040EZ Instructions) - use GTP software - or
-Form 1040 (1040 Instructions)
•  Step two: complete the appropriate state or DC tax forms

If you prefer to use a paid online tax return program, you can use the Tax Back International link under your International Student/Scholar Profile, or you can use the US government's IRS website to identify free tax filing software for residents.

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State and DC taxes
You must complete state or DC taxes separately from the federal taxes. Forms and instructions are found here.

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If you are currently outside the U.S.
If you are currently outside the U.S. and cannot receive or cash a check in U.S. dollars, you can pay to use the online tax return program Tax Back International. This program applies to both residents and nonresidents for tax purposes.

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IRS Tax Guide for Aliens
Publication 519 U.S. Tax Guide for Aliens
If you have any questions please refer to the IRS Publication 519 for your answers - ALL YOU NEED TO KNOW about international tax issues is in here.

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Free Tax Services
Volunteer Income Tax Assistance Program (VITA)
The VITA Program offers free tax help to people how need assistance in preparing their own tax returns (generally, $53,000 and below). IRS-Certified volunteers provide free basic income tax return preparation with electronic filing to qualified individuals. Most locations also offer free electronic filing. To locate the nearest VITA site, call 1-800-906-9887. Please note that VITA volunteers may not have special training in nonresident tax issues.

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IRS Taxpayer Assistance
The IRS offers Taxpayer Assistance Centers to assist you with completing your tax forms in person and through free on-line e-filing.

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Chapter 3 Publication 519
If you are a candidate for a degree, you may be able to exclude from your income part or all of the amounts you receive as a qualified scholarship. The rules discussed here apply to both resident and nonresident aliens.

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Social Security an Individual Taxpayer Identification Number (ITIN)
Chapter 5 Publication 519
A taxpayer identification number must be furnished on returns, statements, and other tax-related documents. For an individual, this is a social security number (SSN). If you do not have and are not eligible to get an SSN, you must apply for an Individual Taxpayer Identification Number (ITIN). This must be done before you file your return.

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Social Security and Medicare Tax
Chapter 8 Publication 519
Lawfully employed NONRESIDENT F-1, J-1, M-1, and Q are not subject to social security withholding or reporting requirements until their 6th year in the U.S.
If an F, J, or M is a RESIDENT ALIEN for tax purposes, their wages are subject to social security (FICA) and unemployment (FUTA) as U.S. citizens. J-2 and H visa holders, whether RESIDENT or NONRESIDENT, must pay social security tax.

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Refunding your Social Security/Medicare Taxes
Chapter 8 Publication 519
If social security or Medicare taxes were withheld in error from pay that is not subject to these taxes, contact the employer who withheld the taxes for a refund. If you are unable to get a full refund of the amount from your employer, file a claim for refund with the Internal Revenue Service on Form 843, Claim for Refund and Request for Abatement (843 Instructions), with the required attachments.

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Amending a Prior Year's Return
Chapter 7 Publication 519
If you find changes in your income, deductions, or credits after you mail your return, file Form 1040X, Amended U.S. Individual Income Tax Return (1040X Instructions). Also use Form 1040X if you should have filed Form 1040, 1040A, or 1040EZ instead of Form 1040NR or 1040NR-EZ, or vice versa. If you amend Form 1040NR or Form 1040NR-EZ or file the correct return, attach the corrected return (Form 1040, Form 1040NR, etc.) to Form 1040X. Print “Amended” across the top. Ordinarily, an amended return claiming a refund must be filed within 3 years from the date your return was filed or within 2 years from the time the tax was paid, whichever is later. A return filed before the final due date is considered to have been filed on the due date.

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Tax Treaty Benefits
Chapter 9 Publication 519 and Publication 901
IRS Publication 901 (U.S. Tax Treaties) will tell you whether a tax treaty between the United States and a particular country offers a reduced rate of, or possibly a complete exemption from, U.S. income tax for residents of that particular country. A nonresident alien (and certain resident aliens) from a country with which the United States has an income tax treaty may qualify for certain benefits.