CampusLife

University Center

Questions?

  • University Center
    202-885-3939
    Fax: 202-885-1534
    Mary Graydon, Room 274

    Elmore, Michael
    Senior Director, University Center & Student Activities

Mailing Address

Scheduling an Event

University events are scheduled through the 25Live web application, it is recommended you use Mozilla Firefox or Google Chrome to schedule an event. All users must complete the training video to gain access to submit an event request: 25Live Training for Requesters.

University Event Scheduling is responsible for the approval of many, but not all, event spaces on campus. Please read the two sections below for details on event spaces and the scheduling process.

If you are looking for specifc instructions on how to schedule an event, please click on the appropriate link below.

Faculty and Staff

Faculty and staff can reserve space on campus. Please read the details on this page about space requests below. Follow the link for more information on room setups and request options.

Details


Student Organizations

Student organizations can request University space for their event. Executive officers of recognized organizations must submit the official request.

Details


External Organizations

During the school year external organizations may schedule events on campus only when partnered with staff and faculty or a recognized student organization. Summer programs are scheduled through housing and dining. Click below for more details

Details


UES Scheduling Process:

  1. Space Requests can be submitted by faculty, full-time staff, and the executive officers of a recognized student organization who have attended the required Event Planner 101 training.
  2. All requests are reviewed on a first come, first serve basis
  3. UES requires at least three (3) business days to schedule an event requiring little or no support service. Reservations for more complex events should be requested at least ten (10) business days in advance
  4. Telephone and email reservations are not accepted
  5. Charges may be levied for services and euipment related to the use of the space
  6. Confirmations are sent by email

Event Space

 University Event Scheduling (UES) schedules the following event spaces on campus, details about these spaces can be found in the Room Setup and Capacities Sheet:
The Mary Graydon Center, Butler Boardroom, Butler Conference Room, SIS Lounge, select Residence Hall spaces (McDowell Formal Lounge, Hughes Formal Lounge, Anderson Conference Room), and select Outdoor locations (Friedheim Quadrangle, Woods-Brown Amphitheatre, Leonard Picnic Area, McKinley Green, Letts-Anderson Quad).

Instructional Space

University Event Scheduling schedules instructional spaces for event purposes only (instructional spaces needed for classes, exams, or course-related activities must be reserved through the Registrar’s Office), but cannot process requests for instructional space until after three (3) weeks into the Fall & Spring semesters (one (1) week into the Summer semester) to allow for course schedule adjustment by the Registrar's Office.

Athletic Facilities

UES will forward requests to the appropriate sub-scheduler for events in Athletic spaces (Bender Arena, Bender Lobby, Tennis Courts, Greenberg Track, Tenley Field, Palmer Kettler Lounge, Classroom 235, and Frailey Pool), Kay Spiritual Life Center, Katzen Arts Center, or any locations on Tenley Campus, or Washington College of Law.