The IBM Notes 9 Client for Mac OS X allows you to take advantage of all the features included in your American University e-mail account. Follow the steps below to download, install, and configure the software.
Downloading the Lotus Notes Client
The IBM Notes Client is very large (600MB); so we recommend that you download it while on campus, and then burn it to a CD or copy it to a USB drive if you need to install it on a computer that does not have a high speed connection to the Internet.
Click the TECHNOLOGY link and select the MY CONTEXT AND INCOMING MAIL SERVER link.
Please write down your incoming mail server, since it will be one of AU's seven mail servers.
Please note: the Lotus Notes client needs to have your mail server name formatted as AUMAIL1/AMERICANU, rather than aumail1.american.edu, which was displayed on the portal.
You will also need a copy of your ID file, which stores your Lotus Notes client password. This password is separate from the password that you use to access your e-mail from the Web or from an IMAP client. It does not get automatically updated when you change your myAU.american.edu password. You can either:
If you already use the Lotus Notes client on another computer, you can copy the ID file from that computer. The file is username.id (your username) and is usually located in C:\Program Files (x86)\IBM\Lotus\Notes\Data on a Windows computer, and Users/(your username)/Library/Application Support/Lotus Notes Data on a Mac OS X computer.
If you have already configured the Lotus Notes client on another computer, you may want to copy the following files from that computer to a removable flash drive to be loaded onto the computer you are now configuring. These files are usually located under the C:\Program Files (x86)\IBM\Lotus\Notes\Data folder on a Windows computer, and Users/(your username)/Library/Application Support/Lotus Notes Data on a Mac OS X computer.
bookmark.nsf - your Lotus Notes bookmarked databases
desktop8.ndk - your Notes desktop
journal.nsf - your Notes journal, if it exists
notebook.nsf - your Notes notebook, if it exists
names.nsf - your Personal Address Book
user.dic - your custom dictionary
username.id - your Notes password file (for example: jdoe.id)
\archive\a_username.nsf - your e-mail archive, if you have used it in the past
During the Lotus Notes installation, make note of the path to the data folder. Copy the above listed files into that data folder BEFORE you launch Lotus Notes for the first time.
Installing the Lotus Notes Client
Click CONTINUE four times, then AGREE to the terms of the software license agreement.
Click CONTINUE two more times and then click INSTALL. You may be required to supply a USER NAME and PASSWORD with administrative rights on your computer.
When the installation is finished, click CONTINUE and then CLOSE.
Drag the IBM Notes 9.X hard drive icon to the Trash.
Next, double-click the LOTUS NOTES 9 FIX PACK 4 FOR MACDMG file. This will create a hard drive icon on the desktop and open a Finder window.
Double-click the IBM NOTES FIXPACK file in the Finder window, and follow the installation instructions to install the fix pack.
You are now ready to launch and configure IBM Notes.
Completing Configuration When You Run Lotus Notes for the First Time
Click the IBM NOTES icon in the Dock or Applications Folder.
The Welcome screen will appear with a list of the steps you will complete during setup. Click NEXT to continue.
On the User Information screen, type your full name in the YOUR NAME box. Be sure the box is checked to indicate I WANT TO CONNECT TO A DOMINO SERVER. Then, type your mail server name that you wrote down earlier. (For example: AUMail2/AmericanU) Click NEXT.
The Domino Server Network Information screen may appear, if you are connecting from an outside Internet Service Provider. Your Domino Server Name should already be entered. If not, enter the server name again in the format of AUMail2/AmericanU. Then, use the drop-down menu to select TCP/IP as the network type. Enter your Server Address as a host name, such as aumail2.american.edu (for AUMail2/AmericanU). Then, click NEXT.
When prompted, browse to the location where you saved your Notes ID file and open it. Click NEXT. Then, click YES, if asked if you want to copy your ID file to the data directory.
Enter your NOTES ID PASSWORD, when prompted. Then, press ENTER.
When the screen prompting you to select additional services appears, leave all boxes unchecked and click NEXT.
Click OK, when you see the box that says "Notes Setup Is Complete!"
Notes will start automatically, displaying a Getting Started tab with information about the new features of Notes 9, and offer you the options of creating a new Home tab for you which can be customized at any time to show you items like your latest e-mail, calendar, and task list.
Additional Notes for Off-Campus Installations
When you use an outside Internet Service Provider, you need to have a connection document to translate the Notes Domain Server Name (such as, AUMail1/AmericanU) to the Internet Name of aumail1.american.edu.
Open Lotus Notes.
Select TOOLS and CLIENT RECONFIGURATION WIZARD from the menu bar.
Check the DOMINO SERVER box.
Then, enter your MAIL SERVER in the space provided (For example: AUMail1/AmericanU). Click NEXT.
On the next screen, choose TCP/IP from the drop down menu.
Enter your SERVER ADDRESS (For example: aumail1.american.edu). Click NEXT.
Repeat the steps above for Sametime/AmericanU with server address sametime.american.edu if you with to use instant messaging remotely.
Restart Lotus Notes. You should now be able to access your mail.