Office of Information Technology

Frequently Asked Questions about Microsoft Word 2010





How do I perform the basic functions of Microsoft Word, such as Open, Save, and Print?

If you click the FILE tab at the top left of the Microsoft Word window, you will find the main Word functions, such as: New, Save, Save As, Open, Close, and Print Back to List

 

Is there a way to create shortcuts to these Word functions?

Yes. Above the File tab is the Quick Access Toolbar. You can customize this toolbar to display the shortcuts that you most frequently use from the list provided. You can customize this toolbar to display the shortcuts that you most frequently use from the list provided. If you click on the small down arrow on the edge of the toolbar, a list of the most common shortcuts are displayed. You can choose shortcuts from this list or if you want a more in-depth selection, click on the MORE COMMANDS option. You can then add more shortcuts from the window that pops up. Back to List

 

What is the Ribbon?

The Ribbon runs along the top of the application window and is the replacement for the menus and toolbars that were commonplace in previous versions of Microsoft Word. The Ribbon has several tabs and each tab has its own groups of commands. The Home tab is where the most common Word formatting takes place, such as changing fonts, paragraph alignment, and line spacing. But if, for example, you wanted to insert a graphic or table into your document, you would click on the INSERT tab. Back to List

 

How do I insert a table into a Word document?

To insert a table into your document, navigate to the part of the document where you want the table to appear. Once there, click on the INSERT tab on the Ribbon. Then, click the TABLE button. A drop-down menu will extend that will let you insert an on-the-fly table (where you highlight the grid on the menu with the number of rows/columns that you require), a custom table (where you choose the Insert Table option), or a quick table (where you select a table template from the Quick Table menu). Back to List

 

How do I insert page numbers into my multipage document?

Click on the INSERT tab on the Ribbon. In the Header & Footer command group, click on the PAGE NUMBER button. From the drop-down menu that extends, you can choose where you want the page numbers to display on the page and whether you want them to be centered or aligned left or right. You may also choose different numbering formats, such as Roman numerals, by clicking on the FORMAT PAGE NUMBERS option. Back to List

 

I have a Microsoft Word document with a .docx extension at the end and I can't open it. I am running Microsoft Word 2003. What should I do?

Files with a .docx extension have been created in Microsoft Word 2007 or a later version. In order to view and edit these files, you need to install either Microsoft Office 2007 or higher, or the Microsoft Office Compatibility Pack. You can download the Microsoft Office Compatibility Pack free of charge from the Microsoft Download Center at http://www.microsoft.com/en-us/download/default.aspx.

Microsoft Office 2010 is licensed by American University and is available to all Faculty and Staff. (Students can purchase the suite at an academic discount from the AU Campus Store.) If you are Faculty or Staff you may download Microsoft Office 2010 Professional from the myau.american.edu portal. If you need a CD, please contact the Help Desk with your name, title, department, and the on- or off-campus address where you would like the CD sent. Back to List

 

I am using Microsoft Word 2010 and I would like to save a document as a PDF file. Is this possible?

Yes. Click on the the FILE tab at the top left of Microsoft Word. Then, click on the little arrow to the right of Save As. In the Save as type list, if you see a PDF option, then your computer already has the add-in for this function and you can save your file as a PDF by selecting that option. If you see a Find add-ins for other file formats option, then click on that as it means that you need to install the add-in. Note: You will need Internet access as a download is required. Follow the on-screen instructions to download and install the add-in. Once this has been completed, you will be able to save in PDF format. Back to List

 

How do I change the default font in Word 2010?

The default font in Word 2010 is Calibri and the default font size is 11 point. To change the default font, click the FONT dialog box launcher on the Font group under the Home tab. Then, click the FONT tab within the dialog box. Select the font options that you want to apply to the default font. Click the DEFAULT button at the bottom of the dialog box, and then click YES. The next time you open a new document in Word 2010, you will see your changes. Back to List

 

How do I encrypt a document Office 2010?

Here are the steps necessary to encrypt a file in Office 2010:

  1. Click on FILE, INFO, PROTECT DOCUMENT (Protect Workbook if using Excel), and then ENCRYPT WITH PASSWORD, see below:
  2. Enter the password you would like to be used to open the document. You will need to enter the password again to confirm it.
  3. Be sure to save the document once you have set the password. From this point on, whenever you or anyone attempts to open the document, Office will prompt for the password you set in the previous steps:

Please Note: If you encrypt and password protect a document using the above steps and lose the password, OIT cannot help you recover the contents of the file.

Back to List