December 13, 2010
|TO:||All American University Faculty|
|FROM:||Scott A. Bass, Provost|
|SUBJECT:||Emergency Preparedness Guidance on Suspension of Classes|
I would like to highlight an important provision in the new University Facility and Operating Status Policy that pertains to the faculty’s role during emergencies that allow discretionary faculty presence on campus or require suspension of classes. In the following section of the Policy, please note the faculty’s responsibility to notify their students of options regarding continuation of classes. Understanding that not everyone may have access to online technology during emergencies, faculty should provide for extensions and make up work for all students, as needed.
Operating Status of the University: The operating status of the university will be determined by evaluating the condition of the campus, the condition of roads and public transportation in the area surrounding the campus, and the predicted ongoing impact of the emergency situation. An announced decision will reflect one of the following choices:
Open – The University is open as usual with all services normally provided.
Open with Unscheduled Leave for staff and Discretionary On-Site Presence for faculty—
- STAFF—unscheduled leave provides all staff not designated as essential the option of utilizing annual leave or variable leave, without the leave being previously scheduled and approved in advance by their immediate supervisor. Nonessential staff must inform their supervisors of their intent to take unscheduled leave.
- FACULTY—at the discretion of individual faculty, classes may continue on-site as scheduled, be cancelled, or be held on-line. It is the responsibility of faculty to notify their students of the option chosen.
Closed (Category A and Category C) – Classes are canceled and administrative offices are closed, and residence halls are unoccupied. Only designated Category A “critical/essential” personnel are expected to work on campus. Category C employees may work remotely, as needed and as approved by their supervisors. NOTE: Faculty should notify their students if individual classes will continue on-line.
Closed (Category B and Category C) – Classes on campus are canceled and administrative offices are closed, but students remain in the residence halls. Only designated Category B “critical/essential” personnel are expected to work on campus. Category C employees may work remotely, as needed and as approved by their supervisors. NOTE: Faculty should notify their students if individual classes will continue on-line.
Delayed – If conditions are unsafe in the early hours but expected to improve through the day, the University may delay opening.
Category A, B, and C pertain to the priority classification of staff personnel that determines the order of need during emergencies. Category A includes those personnel necessary for life safety and security. Category B includes personnel needed to maintain critical infrastructure and safety with intermittent on-campus presence. Category C includes personnel needed for continuation of critical business operations and some support that could be performed from remote locations. These priority classifications are more fully described in the policy.
The complete policy may be viewed at: www.american.edu/loader.cfm?csModule=security/getfile&pageid=2011019. This policy replaces the Weather Emergency Operating Policy. AU Campus Connect will continue to be the primary method of communicating an altered operating status to the AU community. Also, be sure to verify that your Rave account information (www.getrave.com/login/american) is up to date.