Guide to Honors Faculty Reimbursements

What exactly do you need to do to be reimbursed for your Honors course-related or other approved expenditure?

Each faculty member must provide Honors, whether in person or by campus mail, with the following:

·   Original receipt(s) and any related proof of purchase, along with full name, AU ID and related date/place/purpose of each expenditure.

·   A completed and signed AU disbursement form noting where to send the reimbursement check.

Honors will review the receipt(s), co-sign each disbursement form and forward to the AU Accounts Payable office. That office will issue a check within about 5-7 business days and send it to the address the faculty member specified on the disbursement form.

We encourage you to use campus mail to forward your reimbursement request and receipt(s) to Honors. However, if you prefer to visit our office instead, please e-mail Honors Staff Assistant Emily Torres in advance at honorstorres@american.edu, copying honors@american.edu, so we'll know when to expect you and be ready to help. The Honors office is located in room 105 of the Hughes Residence Hall on North Campus and is open 9 a.m.-5 p.m. Monday through Friday.

Expecting to offer an honorarium for a guest speaker? AU cannot reimburse faculty members for any honorarium payments they make directly to guest speakers, so please contact Emily Torres (honorstorres@american.edu or at ext. 6159) to coordinate direct payment from the university to the speaker. 

Note: As of Fall 2012, the reimbursement process has changed, as outlined above. AU no longer maintains a petty cash system through the Student Accounts Office in Asbury, so faculty reimbursements are now made by check.