In the course of developing and preparing a proposal, Principal Investigators, the OSP staff, the School/College Deans, and the Vice Provost for Graduate Studies and Research work together to ensure that a complete product is submitted to the sponsoring agency. 

The Principal Investigator

• Contacts OSP at early stages of project conceptualization.

• Writes technical narrative with guidance from OSP.

• Drafts list of costs for project.

• Discusses with teaching unit head and School/College Dean the intent to submit a proposal, and its benefits and implications.

• Secures approval of compliance committee(s) (for animal subjects, human subjects, or radioactive materials).

The OSP Staff Member

• Identifies possible funding sources.

• Develops budgets and budget narratives within appropriate guidelines, verifying salaries and confirming costs.

• Coordinates with the University Development Office.

• Coordinates University Pre-Approval Process in advance of proposal submission for those proposals over $250,000 and those proposals of any dollar amount that are sent to an international address.

• Completes proposal forms required by the University and the sponsor.

• Prepares capability statements appropriate to the project.

• Drafts transmittal letters to the proposed sponsor.

• Compiles complete proposal packages.

• Coordinates the University review process, securing necessary approvals and signatures.

• Has proposal packages copied and bound for submission.

• Submits proposal and copies to sponsor.

• Arranges for courier service, hand-delivery, or express mail.

• Distributes copies to signatories.

• Makes follow-up phone calls to monitor status of proposals.

• Coordinates budget revisions and re-submissions as necessary.

• Arranges for debriefings with prospective sponsors, as appropriate.

The School/College Dean

• Reviews substantive content of proposal and examines proposal objectives in terms of the goals of the college and teaching unit.

• Allocates cost share resources for direct cost items.

• Allocates college resources to ensure that adequate space, facilities, equipment, and support services are available.

• Approves course release time and determines teaching replacement needs.

The Office of the Provost

Assisted by the Director of the Office of Sponsored Programs

• Presents all requests for unilateral waivers of indirect costs requested by deans and principal investigators to the Provost for consideration.

• Approves exceptions to policy in consultation with the Provost.

• Confirms all faculty appointments pursuant to existing appointment procedures.

• Reviews proposals to determine that academic, legal, and financial interests of the University are preserved.
  

  Back to top