Office of the University Registrar

Curriculum Proposals

Full University Review

  1. Identify the appropriate Proposal Template (see right-hand sidebar). Please note that the templates are "text PDFs," meaning that you may copy and paste the text into MS Word or similar software.
  2. Develop a proposal that addresses all the questions asked in the template. Please take note of the “Order of Review” at the end of each template.
  3. Refine the proposal through the Academic Unit’s internal processes until approved by the Dean of the Academic Unit.
  4. Complete the Cover and Signatures Page, including the names of the individuals who will need to approve the proposal based on the order of review. For officials whose approval is not needed, enter NOT APPLICABLE.
    1. If the proposal is a Minor Change, once approved by the EPC and Dean, send it directly to curriculum_services@american.edu. The proposal is completed.
    2. If the proposal needs full university review, follow the rest of the steps given below.
  5. Post the proposal to the Academic Unit's website, and submit a Today@AU announcement (audience: faculty) inviting all faculty to submit comments. The announcement should specify the duration of the comment period (at least one week) and to whom the comments should be sent.
  6. At the end of the comment period, the Dean’s Office submits a PDF of the final proposal (including dean comments, community comments, and responses to comments) via email to facultysenate@american.edu. Please cc the deans of affected units and the provost on the email. The proposal should come as a single PDF file. The Senate Staff Assistant will upload the document to Sharepoint for the next level of review.
  7. Proposals are checked by staff in the Office for the Vice Provost for Undergraduate Studies or Graduate Studies as appropriate for completion and inclusion of all supporting statements and comments. Should the staff send the proposal back to the Academic Unit for revisions, the Senate Staff Assistant will communicate their comments to the Academic Unit via email.
  8. If completed, the proposals are reviewed first by the Faculty Senate Committee on Undergraduate Curriculum or Graduate Curriculum as appropriate. The Committee will be able to discuss the proposal through a secure discussion board. Should the Committee send the proposal back to the Academic Unit for revisions, the Senate Staff Assistant will communicate their comments to the Academic Unit via email.
  9. The Committee will provide a recommendation to approve or not approve to the Office of the Provost. Proposals that have been approved by the Office of the Provost will either be sent electronically to the Office of the University Registrar, or routed to the President and/or Board of Trustees for approval, as appropriate.
  10. Once fully approved, proposals will be sent to Curriculum Services.

Questions? Please contact Julian Hough.

Proposing a new General Education course

For Wildcards and new Sophomore Seminars: Complete and return the relevant proposal (see sidebar at right) by either Feb 1 (for Fall) or May 1 (for Spring). Your proposal will be evaluated by the General Education Committee. Wildcards and Sophomore Seminars may run up to two times before going through the New Course Proposal process.

For new permanent courses: Complete and submit a New Course Proposal to your academic unit's EPC. The proposal will be evaluated according to the order of review outlined on the proposal template. In parallel, complete and submit the New GenEd Course form to gened@american.edu. The General Education Committee will certify the course as meeting at least two of the General Education Learning Outcomes.

For existing courses that departments wish to include in the General Education Program: Complete the Proposal to Add Existing Course to GenEd and submit it to gened@american.edu. The General Education Committee will certify the course as meeting at least two of the General Education Learning Outcomes.

Order of Review

Proposal Type

Final Approval

Adding a Major to a Degree Program

Provost

New Undergraduate Major

Board of Trustees

Minor Change to Undergraduate Major, Minor, Graduate Degree Program, Certificate Program, or Course

Provost

New Certificate Program

Provost

New Course

Vice-Provost (on behalf of Provost)

New Degree Program

Board of Trustees

New Minor

Vice-Provost (on behalf of Provost)

Significant Change to Undergraduate Major

Provost

Significant Change to Minor

Vice-Provost (on behalf of Provost)

Significant Change to Graduate Degree Program

Provost

Significant Change to Certificate Program

Vice-Provost (on behalf of Provost)

Three-Year Bachelor's Program from an Existing Four-Year Program

Provost

Terminating a Undergraduate Major

Board of Trustees

Terminating a Minor

Vice-Provost (on behalf of Provost)

Terminating a Graduate Degree Program

Board of Trustees

Terminating a Certificate

Provost

Terminating a Course

Provost









Related Policies and Procedures

Senate By-Laws

Other Resources

The following pages may be helpful to you as you prepare your curriculum proposals: