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2016 University Retreat | Location & Logistics

Questions?

Office of the Provost
202-885-2127
Fax: 202-885-2173
provost@american.edu
Leonard, Room Lower Level

Bass, Scott A.
Provost

Office of the Provost
4400 Massachusetts Avenue NW
Washington, DC 20016-8061

The University Retreat will be held at the Hyatt Regency Chesapeake Bay in Cambridge, MD. Located on the Eastern Shore of Maryland on the banks of the Choptank River, the venue is a full-service conference facility that offers ample meeting space and business services along with special activities for guests and their families.

Transportation

The Hyatt Regency Chesapeake Bay is approximately a 2-hour drive (90 miles) from the AU campus and is located at 100 Heron Boulevard (at Route 50) in Cambridge, Maryland.

Transportation to the retreat is provided for those who sign up at registration. Two charter buses are available to transport those who indicated a need for transportation to the retreat. At 6:45 AM, one bus will depart from the entrance of Hughes Hall and another will depart from the Tenleytown/AU Metro Station. Please arrive 15 minutes before departure.

The bus will depart from the Hyatt at 2:00 PM on Saturday afternoon. Please note that if you plan to participate in the post-retreat recreational activities, you will need to arrange other transportation for the return trip to AU.

Should you need to contact a member of the retreat staff regarding transportation on the morning of the trip, call Steve Price at (202) 957-4077.

Accommodations

Retreat participants will be invited to stay overnight as accommodations for the night of October 14, 2016 will be provided. Retreat participants may share a room with a colleague to allow for additional participation.

Faculty and staff who wish to arrive a day earlier or extend their stay at the hotel are eligible for the group discount. The discount rate is applicable to two nights prior to and after October 14.

Meals

Breakfast, lunch, and dinner will be provided to all registrants and their families. On the registration form, please note any special dietary needs.

Child Care

Camp Hyatt will provide child care for children ages 4 – 12. An exciting kids program that includes arts, crafts, S’more making, swimming, movies, and more has been planned! The Camp Hyatt Children’s Party schedule is available here. Child care for children under 4 years of age will be offer through a nanny service. Arrangements for children over the age of 12 can be made based upon interest.

Here are a few important notes:

  • If you intend to bring children, you must reserve child care and submit a signed waiver to lgraham@american.edu.
  • Bring a swimsuit! On Friday evening, the hotel will host a “Dive-in Movie” for kids ages four and up in its indoor, heated pool. There will be two life guards at the pool in addition to one Hyatt Children’s Party staff member for every five kids. If you do not wish for your child(ren) to participate, please let us know. Children are welcome to view the movie from the pool deck or participate in an alternate activity planned by the Hyatt.
  • Children should eat breakfast with their parents on Friday and Saturday morning before going to child care. Lunch, dinner, and snacks will be provided in both Camp Hyatt and Nanny Poppinz child care.

The schedule for child care is a follows:

Friday, October 14

9:00 AM Nanny Poppinz and Camp Hyatt Kid’s Party opens

4:15 PM Nanny Poppinz and Camp Hyatt Closes:

PARENTS WILL NEED TO PICK UP CHILDREN

6:00 PM Nanny Poppinz and Camp Hyatt Kid’s Party re-opens

9:15 PM Nanny Poppinz Nursery and Camp Hyatt closes 

Saturday, October 15

9:00 AM Nanny Poppin and Camp Hyatt Kid’s Party opens 

1:30 PM Nanny Poppinz Nursery and Camp Hyatt closes 

A $25 late fee will be assessed is for late pick-ups.

Spouse/Partner Activity Program

Many activity options are available for spouses/partners who attend. They may choose to take advantage of the resort amenities or participate in organized activities. 

Additional Charges 

Room service, private dining, telephone service, fee-based resort activities, and incidentals charged to the room are the responsibility of each participant.