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Standard Contracts

Procurement and Contracts, in consultation with the Office of General Counsel, have developed standard contracts to be used by the University community in most business transactions on behalf of the University. These standard contracts are to be used to ensure that important issues (i.e. liability, insurance, and ownership of intellectual property) are sufficiently addressed. If possible, these standard contracts should be used. The following is a list of available standard contracts:

  1. Professional Services Agreement ("PSA"): This contract is used when an individual or group comes to AU for the purpose of performing some type of service for the university. The vendor's contract or proposal should never be signed except by the Director of Procurement & Contracts. Examples include, but are not limited to
    • catering for an event or party
    • services to be paid to an individual
    • translation services
    • interpretation services
    • an informal reading with a poet
    • tennis court rental at an off-site location

    Note: PSAs should not be used as an after the fact vehicle to pay an invoice. If this is found to be the case, the individual may be held responsible and the invoice will be prioritized according to other work that is within PCD guidelines.

    Note: A Purchase Order is not required for PSAs to individuals, although a current W9 will be required to process a payment with a PSA. A Purchase Order should be used in place of PSAs, if the PSA is to be written for a corporation instead of a proprietorship. PSA Agreement

  2. Professional Services Agreement - Work Made For Hire: This contract is similar to the Professional Services Agreement, however, it is used when AU needs or wants to possess the sole right and ownership of the work which is to be created. The vendor's contract or proposal should never be signed except by the Director of Procurement & Contracts. Examples include, but are not limited to:
    • Printing or pamphlets material related to AU and are produced for AU
    • AU commissions an art work
    • Analysis of a project where we want to own the final deliverable
    • Photographs or documents AU wants to use and own

    Note: PSAs should not be used as an after the fact vehicle to pay an invoice. If this is found to be the case, the individual may be held responsible and the invoice will be prioritized according to other work that has is within PCD guidelines.

    Note: A Purchase Order is not required for PSAs to individuals, although a current W9 will be required to process a payment with a PSA. A Purchase Order should be used in place of PSAs, if the PSA is to be written for a corporation instead of a proprietorship. PSA Work Made for Hire