The Procurement and Contracts Department (PCD) selects the best sources of supply for the University and authorizes potential new preferred suppliers. A PCD Preferred Supplier List was established to leverage the University's buying power and maximize supplier strengths leading to overall cost savings, as well as to retain a feedback mechanism for quality control. The Preferred Supplier List is based on a vendor's ability to deliver goods and services in a timely manner, at an appropriate level of quality, at competitive prices, and in accordance with applicable Federal, District, and University regulations. Strategic or preferred vendors from the list should be used unless there is a compelling reason to use a new vendor.
Office of Procurement & Contracts Contact Information
The Procurement and Contracts Office is located at 4000 Brandywine Street NW, Washington, DC 20016 on the 2nd floor (corner of Wisconsin and Brandywine Streets NW). Parking is available in metered spaces along Brandywine Street.
Any qualified business can become a potential vendor for American University. The Procurement and Contracts Department has numerous contracting and individual order opportunities available across a wide variety of products and services. To be considered a vendor for American University, you must complete a Vendor Application form accompanied by a W-9 form. Please email the vendor application to PCD@american.edu..
Small Business Development
The Procurement and Contracts Department works actively to support the University's commitment to provide equal opportunities through contracting and individual order opportunities for small businesses. Purchasing makes every effort to ensure that the University includes the maximum practical number of small businesses in the competitive bidding process in compliance with the University's policies and procedures.
American University is committed to providing a safe and healthful environment for its employees, students, and visitors and managing the University in an environmentally sensitive and responsible manner. The Procurement and Contracts Department works with the Sustainable Issues Project Team to encourage the use of products that minimize adverse environmental and health effects and take into consideration costs associated with the full product life cycles.
Each spring, the Procurement and Contracts Department hosts its annual Vendor Fair, showcasing more than 100 vendors and their products to more than 500 campus users. Housed in the Butler Board Room, the Vendor Fair is aimed at providing contract vendors with the opportunity to show their products, make new contacts, and achieve new business with the University. Special sections are organized for vendors offering a variety of goods and services
Specific Services on Campus
All vendors performing on-site services may not enter University property unless they are insured in accordance with the University's established insurance requirements