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Schedules

The American University Payroll Office is dedicated to providing excellent service to all faculty, staff and student employees by posting a payroll schedule of the deadlines that must be met to ensure accurate and timely payments. We've provided a list of other important dates that are related to payroll, taxes and leave balances.

Adjunct Faculty Payroll Schedule for summer 2019

Summer adjunct appointments are due to HR by May 1, 2019

Adjunct payroll schedule for summer 2019
Seven-Week Session (A) & Online Learning I (E): May 13 - June 27, 2019
Six-Week Session (B) May 20 - June 27, 2019
Online Payment for Teaching Actions Due to HR by May 15
Pay Period Payment Employee Information
Changes Due
Pay Day
May 04 - May 17 1 May 15 May 31
May 18 - May 31 2 May 29 Jun 14
Jun 01 - Jun 14 3 Jun 12 Jun 28
Adjunct payroll schedule for summer 2019
Three-Week Session (C) May 20 - June 6, 2019
Online Payment for Teaching Actions Due to HR by May 15
Pay Period Payment Employee Information
Changes Due
Pay Day
May 18 - May 31 1 May 15 Jun 14
Jun 1 - Jun 14 2 May 29 Jun 28
Adjunct payroll schedule for summer 2019
Second Six-Week Session (D) July 1 - August 8, 2019 (3 payments)
Online Learning II (F) July 1 - August 15, 2019 (4 payments)
Online Payment for Teaching Actions Due on June 27
Pay Period Payment Employee Information
Changes Due
Pay Day
Jun 15 - Jun 28 1 Jun 26 Jul 12
Jun 29 - Jul 12 2 Jul 10 Jul 26
Jul 13 - Jul 26 3 Jul 24 Aug 09
Jul 27 - Aug 09 4 Aug 07 Aug 23
Adjunct payroll schedule for summer 2019
Washington College of Law (On Campus): May 28 - July 30, 2019
Online Payment for Teaching Actions Due to HR on May 24
Pay Period Payment Employee Information
Changes Due
Pay Day
May 18 - May 31 1 May 29 Jun 14
Jun 01 - Jun 14 2 Jun 12 Jul 28
Jun 15 - Jun 28 3 Jun 26 Jul 12
Jun 29 - Jul 12 4 Jul 10 Jul 26
Jul 13 - Jul 26 5 Jul 24 Aug 09

Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate biweekly schedule. The summer adjunct calendar is avaible as a printable pdf here. The WCL summer adjunct schedule is available as a printable pdf here.

Fiscal Year 2020 Biweekly Pay Schedule Covers may 2019 - june 2020

 

Fiscal Year 2020 Biweekly Pay Schedule
Pay Period Hiring Paperwork
Deadline
Employee Information
Changes Deadline
Time Entry
Due Date
Pay Day
May 04 - May 17 May 13 May 15 May 20 May 31
May 18 - May 31 May 24* May 29 Jun 03 Jun 14
Jun 01 - Jun 14 Jun 10 Jun 12 Jun 17 Jun 28
Jun 15 - Jun 28 Jun 24 Jun 26 Jul 01 Jul 12
Jun 29 - Jul 12 Jul 08 Jul 10 Jul 15 Jul 26
Jul 13 - Jul 26 Jul 22 Jul 24 Jul 29 Aug 09
Jul 27 - Aug 09 Aug 05 Aug 07 Aug 12 Aug 23
Aug 10 - Aug 23 Aug 19 Aug 21 Aug 26 Sep 06
Aug 24 - Sep 06 Aug 30* Sep 04 Sep 09 Sep 20
Sep 07 - Sep 20 Sep 16 Sep 18 Sep 23 Oct 04
Sep 21 - Oct 04 Sep 30 Oct 02 Oct 07 Oct 18
Oct 05 - Oct 18 Oct 14 Oct 16 Oct 21 Nov 01
Oct 19 - Nov 01 Oct 28 Oct 30 Nov 04 Nov 15
Nov 02 - Nov 15 Nov 11 Nov 13 Nov 18 Nov 29
Nov 16 - Nov 29 Nov 25 Nov 27 Dec 02 Dec 13
Nov 30 - Dec 13 Dec 09 Dec 11 Dec 12* Dec 27
Dec 14 - Dec 27 Dec 23 Dec 23* Dec 23* Jan 10
Dec 28 - Jan 10 Jan 06 Jan 08 Jan 13 Jan 24
Jan 11 - Jan 24 Jan 17* Jan 22 Jan 27 Feb 07
Jan 25 - Feb 07 Feb 03 Feb 05 Feb 10 Feb 21
Feb 08 - Feb 21 Feb 17 Feb 19 Feb 24 Mar 06
Feb 22 - Mar 06 Mar 02 Mar 04 Mar 09 Mar 20
Mar 07 - Mar 20 Mar 16 Mar 18 Mar 23 Apr 03
Mar 21 - Apr 03 Mar 30 Apr 01 Apr 06 Apr 17
Apr 04 - Apr 17 Apr 13 Apr 15 Apr 20 May 01
Apr 18 - May 01 Apr 27 Apr 29 May 04 May 15
May 02 - May 15 May 11 May 13 May 18 May 29
May 16 - May 29 May 22* May 27 Jun 01 Jun 12
May 30 - Jun 12 Jun 08 Jun 10 Jun 15 Jun 26
Jun 13 - Jun 26 Jun 22 Jun 24 Jun 29 Jul 10
*Denotes earlier date than usual
†Denotes later date than usual
Printable PDF available here.

 

All schedules are subject to change.

Fiscal Year 2020 Monthly Pay Schedule Covers May 2019 - June 2020

 

Fiscal Year 2020 Monthly Pay Schedule
Pay Period Hiring Paperwork
Deadline
Employee Information
Changes Deadline
Leave Report
Due Date
Pay Day
Apr 01 - Apr 30 Apr 08 Apr 17 May 01 Apr 30
May 01 - May 31 May 06 May 08 Jun 03 May 31
Jun 01 - Jun 30 Jun 03 Jun 05 Jul 01 Jun 28
Jul 01 - Jul 31 Jul 15 Jul 17 Aug 01 Jul 31
Aug 01 - Aug 31 Aug 12 Aug 14 Sep 02 Aug 30
Sep 01 - Sep 30 Sep 09 Sep 11 Oct 01 Sep 30
Oct 01 - Oct 31 Oct 07 Oct 09 Nov 01 Oct 31
Nov 01 - Nov 30 Nov 04 Nov 06 Dec 02 Nov 29
Dec 01 - Dec 31 Dec 02 Dec 04 Jan 01 Dec 31
Jan 01 - Jan 31 Jan 13 Jan 15 Feb 03 Jan 31
Feb 01 - Feb 29 Feb 10 Feb 12 Mar 02 Feb 28
Mar 01 - Mar 31 Mar 09 Mar 31 Apr 01 Mar 31
Apr 01 - Apr 30 Apr 06 Apr 08 May 01 Apr 30
May 01 - May 31 May 04 May 06 Jun 01 May 29
Jun 01 - Jun 30 Jun 01 Jun 03 Jul 01 Jun 30
*Denotes earlier than usual Printable PDF available here.

 

All schedules are subject to change.


Important Employment Dates

Employees should be aware of the following dates that pertain to their payment processing.

Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.

Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal. 

The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule. 


Important Tax Dates

Employees should be aware of the following dates that pertain to tax filing and withholding.

All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.

Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.