Biweekly Payroll Schedule for 2023(May through December 2023)
E-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.
| Pay Period | Current Employee Data Changes Due (e.g. E-Actions, Taxes, Direct Deposit): |
Electronic Timesheet Approvals Due by: |
Pay Day | ||
|---|---|---|---|---|---|
| May 13 – May 26, 2023 | May 24 | May 26* | June 09 | ||
| May 27 – Jun 09 | June 07 | June 12 | June 23 | ||
| Jun 10 - Jun 23 | June 21 | June 23 | July 07 | ||
| Jun 24 – Jul 07 | July 05 | July 10 | July 21 | ||
| Jul 08 - Jul 21 | July 19 | July 24 | August 04 | ||
| Jul 22 - Aug 4 | August 02 | August 07 | August 18 | ||
| Aug 5 - Aug 18 | August 16 | August 21 | September 01 | ||
| Aug 19 - Sep 1 | August 30 | Sep 01* | September 15 | ||
| Sep 2 - Sep 15 | September 13 | September 18 | September 29 | ||
| Sep 16 - Sep 29 | September 27 | October 02 | October 13 | ||
| Sep 30 - Oct 13 | October 11 | October 16 | October 27 | ||
| Oct 14 - Oct 27 | October 25 | October 30* | November 9* | ||
| Oct 28 - Nov 10 | November 08 | November 13 | November 24 | ||
| Nov 11 - Nov 24 | November 22 | November 27 | December 08, 2023 | ||
| *Due earlier than normal | |||||
All schedules are subject to change. The calendar for the 2023-24 fiscal year is incomplete and will be updated toward the end of 2023 as the cutover timing of the transition to the new Workday ERP is confirmed.
A printable PDF is also available
Monthly Payroll Schedule for 2023(June through December 2023)
E-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.
| Pay Period | Current Employee Data Changes Due (e.g. E-Actions, Taxes, Direct Deposit): |
Electronic Timesheet Approvals Due by: |
Pay Day | ||
|---|---|---|---|---|---|
| Jun 1 - Jun 30, 2023 | June 12 | June 26* | June 30 | ||
| Jul 1 - Jul 31 | July 17 | August 1 | July 31 | ||
| Aug 1 - Aug 31 | August 16 | September 1 | August 31 | ||
| Sep 1 - Sep 30 | September 11 | October 2 | September 29 | ||
| Oct 1 - Oct 31 | October 9 | November 1 | October 31 | ||
| Nov 1 - Nov 30 | November 7 | December 1 | November 30, 2023 | ||
| *Due earlier than normal | |||||
All schedules are subject to change. The calendar for the 2023-24 fiscal year is incomplete and will be updated toward the end of 2023 as the cutover timing of the transition to the new Workday ERP is confirmed.
A printable PDF is also available.
Adjunct Faculty Biweekly Payroll: Fall 2023
Fall adjunct appointments are due to HR by August 11
Fall Semester (Main Campus): August 28 – December 16, 2023
WCL Adjunct Faculty: August 25 – December 16, 2023
Payment for Teaching Actions Due to HR by August 18
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
September 15 |
7 |
August 30 |
December 8 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Kogod School of Business Online
Term 3: July 3 – September 24, 2023
Term 4: October 2 – December 10, 2023
Payment for Teaching Actions Due to HR by June 30 (Term 3) & September 15 (Term 4)
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
T3: July 21 |
6 |
July 5 |
September 29 |
|
T4: October 13 |
5 |
September 27 |
December 8 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
SIS Online Programs
September 4 – December 17, 2023
Payment for Teaching Actions Due to HR by August 18
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
September 15 |
7 |
August 30 |
December 8 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
SOC / SPA / CAS / OGPS Online Programs
Fall A: August 28 – October 22, 2023
Fall B: October 23 – December 17, 2023
Payment for Teaching Actions Due on August 18 & October 13
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
A: September 15 |
4 |
August 30 |
October 27 |
|
B: November 9 |
3 |
October 25 |
December 8 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Adjunct Faculty Biweekly Payroll: Summer 2023
Summer adjunct appointments are due to HR by April 10
Seven-Week Session (A) & Online Learning I (E): May 15 – July 1, 2023
Online Learning II (F) July 3 – August 19, 2023
Payment for Teaching Actions Due to HR by May 5 and June 30, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
(A) & (E): May 26 |
4 |
May 11 |
July 7 |
|
(F): July 21 |
4 |
July 5 |
Sept 1 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Three-Week Session (C) May 22 – June 10, 2023
Payment for Teaching Actions Due to HR by May 19, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
June 9 |
2 |
May 24 |
June 23 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
1st Six-Week Session (B) May 22 – July 1, 2023
2nd Six-Week Session (D) July 3 – Aug 12, 2023
Payment for Teaching Actions Due to HR by May 19 and June 30, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
1st June 9 |
3 |
May 24 |
July 7 |
|
2nd July 21 |
3 |
July 5 |
August 18 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Washington College of Law: May 30 – July 27, 2023
Payment for Teaching Actions Due to HR by May 19, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
June 9 |
5 |
May 24 |
August 4 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Kogod School of Business Online
Term 2: April 3 – June 25, 2023
Term 3: July 3 – September 24, 2023
Term 2: Payment for Teaching Actions Due to HR by March 31, 2023
Term 3: Payment for Teaching Actions Due to HR by June 30, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
T2: April 28 |
6 |
April 12 |
July 7 |
|
T3: July 21 |
6 |
July 5 |
September 29 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
SIS Online Programs
May 1 – August 13, 2023
Payment for Teaching Actions Due to HR by April 21, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
May 12 |
8 |
April 26 |
August 18 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
SOC / SPA / CAS / OGPS Online Programs
Summer A: May 1 – June 25, 2023
Summer B: June 26– August 20, 2023
Payment for Teaching Actions Due on April 21 & June 16, 2023
| First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
|---|---|---|---|
|
A: May 12 |
5 |
January 4 |
July 7 |
|
B: July 7 |
5 |
June 21 |
September 1 |
| All schedules are subject to change. For classes running on another schedule use the biweekly pay schedule to determine dates. The adjunct pay calendar is also available as a printable PDF. | |||
Important Employment Dates
Employees should be aware of the following dates that pertain to their payment processing.
June 30 Leave Balance Rollover
Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.
November 15 Update Contact Information
Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal.
December Compressed Processing
The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule.
Important Tax Dates
Employees should be aware of the following dates that pertain to tax filing and withholding.
January 31 W-2s Issued
All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.
February 15 Renew Withholding Exemption
All employees who currently file as exempt from withholding must submit a new federal and state withholding certificate every February.
March 15 1042-S for Foreign Nationals
Deadline to send out all Forms 1042-S to Foreign National employees. This form will be available electronically through the Glacier compliance portal.
April 15 Tax Day
Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.
June 15 1040NR for Nonresident Aliens
Deadline to file 1040NR if you are a nonresident alien who did not receive wages as an employee subject to U.S. income tax withholding.