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Schedules

The American University Payroll Office is dedicated to providing excellent service to all faculty, staff and student employees by posting a payroll schedule of the deadlines that must be met to ensure accurate and timely payments. We've provided a list of other important dates that are related to payroll, taxes and leave balances.

Biweekly Payroll Schedule for FY 2019-2020(May 2019 through Jun 2020)

Effective September 7, e-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.

Biweekly Payroll Schedule for FY 2019-2020,(May 2019 through Jun 2019)
Pay Period New Hire E-Action Due Current Employee Data Changes (e.g. E-Actions, Taxes, Direct Deposit) Due by: Electronic Timesheet Approvals Due by: Pay Day

Apr 20 - May 3

Apr 29

May 1

May 6

May 17

May 4 - May 17

May 13

May 15

May 20

May 31

May 18 - May 31

May 24*

May 29

Jun 3

Jun 14

Jun 1 - Jun 14

Jun 10

Jun 12

Jun 17

Jun 28

Jun 15 - Jun 28

Jun 24

Jun 26

Jul 1

Jul 12

Jun 29 - Jul 12

Jul 8

Jul 10

Jul 15

Jul 26

Jul 13 - Jul 26

Jul 22

Jul 24

Jul 29

Aug 9

Jul 27 - Aug 9

Aug 5

Aug 7

Aug 12

Aug 23

Aug 10 - Aug 23

Aug 19

Aug 21

Aug 26

Sep 6

Aug 24 - Sep 6

Aug 30*

Sep 4

Sep 9

Sep 20

Sep 7 - Sep 20

14 days prior to start date (faculty/staff); 7 days for students

Sep 18

Sep 23

Oct 4

Sep 21 - Oct 4

14 days prior to start date (faculty/staff); 7 days for students

Oct 2

Oct 7

Oct 18

Oct 5 - Oct 18

14 days prior to start date (faculty/staff); 7 days for students

Oct 16

Oct 21

Nov 1

Oct 19 - Nov 1

14 days prior to start date (faculty/staff); 7 days for students

Oct 30

Nov 4

Nov 15

Nov 2 - Nov 15

14 days prior to start date (faculty/staff); 7 days for students

Nov 13

Nov 18

Nov 29

Nov 16 - Nov 29

14 days prior to start date (faculty/staff); 7 days for students

Nov 27

Dec 2

Dec 13

Nov 30 - Dec 13

14 days prior to start date (faculty/staff); 7 days for students

Dec 11

Dec 12*

Dec 27

Dec 14 - Dec 27

14 days prior to start date (faculty/staff); 7 days for students

Dec 23*

Dec 23*

Jan 10

Dec 28 - Jan 10

14 days prior to start date (faculty/staff); 7 days for students

Jan 8

Jan 13

Jan 24

Jan 11 - Jan 24

14 days prior to start date (faculty/staff); 7 days for students

Jan 22

Jan 27

Feb 7

Jan 25 - Feb 7

14 days prior to start date (faculty/staff); 7 days for students

Feb 5

Feb 10

Feb 21

Feb 8 - Feb 21

14 days prior to start date (faculty/staff); 7 days for students

Feb 19

Feb 24

Mar 6

Feb 22 - Mar 6

14 days prior to start date (faculty/staff); 7 days for students

Mar 4

Mar 9

Mar 20

Mar 7 - Mar 20

14 days prior to start date (faculty/staff); 7 days for students

Mar 18

Mar 23

Apr 3

Mar 21 - Apr 3

14 days prior to start date (faculty/staff); 7 days for students

Apr 1

Apr 6

Apr 17

Apr 4 - Apr 17

14 days prior to start date (faculty/staff); 7 days for students

Apr 15

Apr 20

May 1

Apr 18 - May 1

14 days prior to start date (faculty/staff); 7 days for students

Apr 29

May 4

May 15

May 2 - May 15

14 days prior to start date (faculty/staff); 7 days for students

May 13

May 18

May 29

May 16 - May 29

14 days prior to start date (faculty/staff); 7 days for students

May 27

Jun 1

Jun 12

May 30 - Jun 12

14 days prior to start date (faculty/staff); 7 days for students

Jun 10

Jun 15

Jun 26

Jun 13 - Jun 26

14 days prior to start date (faculty/staff); 7 days for students

Jun 24

Jun 29

Jul 10

*Due earlier than normal

All schedules are subject to change.

A printable PDF is also available

Monthly Payroll Schedule for FY 2019-2020(April 2019 through May 2020)

Effective October 1, e-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.

Monthly Payroll Schedule for FY 2019-2020,(April 2019 through May 2020)
Pay Period New Hire E-Action Due Current Employee Data Changes (e.g. E-Actions, Taxes, Direct Deposit) Due by: Electronic Timesheet Approvals Due by: Pay Day

Apr 1 - Apr 30

Apr 8

Apr 17

May 1

Apr 30

May 1 - May 31

May 6

May 8

Jun 3

May 31

Jun 1 - Jun 30

Jun 3

Jun 5

Jul 1

Jun 28

Jul 1 - Jul 31

Jul 15

Jul 17

Aug 1

Jul 31

Aug 1 - Aug 31

Aug 12

Aug 14

Sep 2

Aug 30

Sep 1 - Sep 30

Sep 9

Sep 11

Oct 1

Sep 30

Oct 1 - Oct 31

14 days prior to start date (faculty/staff); 7 days for students

Oct 9

Nov 1

Oct 31

Nov 1 - Nov 30

14 days prior to start date (faculty/staff); 7 days for students

Nov 6

Dec 2

Nov 29

Dec 1 - Dec 31

14 days prior to start date (faculty/staff); 7 days for students

Dec 4

Jan 1

Dec 31

Jan 1 - Jan 31

14 days prior to start date (faculty/staff); 7 days for students

Jan 15

Feb 3

Jan 31

Feb 1 - Feb 29

14 days prior to start date (faculty/staff); 7 days for students

Feb 12

Mar 2

Feb 28

Mar 1 - Mar 31

14 days prior to start date (faculty/staff); 7 days for students

Mar 31

Apr 1

Mar 31

Apr 1 - Apr 30

14 days prior to start date (faculty/staff); 7 days for students

Apr 8

May 1

Apr 30

May 1 - May 31

14 days prior to start date (faculty/staff); 7 days for students

May 6

Jun 1

May 29

Jun 1 - Jun 30

14 days prior to start date (faculty/staff); 7 days for students

Jun 3

Jul 1

Jun 30

*Due earlier than normal

All schedules are subject to change.

A printable PDF is also available.

Adjunct Faculty Payroll Schedule for Fall 2019

Payment for teaching actions due to HR 14 days prior to the start of the semester/term.

Adjunct faculty payroll schedule
Pay Period Payment Revised Payments Due to HR Pay Day
Aug 24 - Sep 6 1 Sep 4 Sep 20
Sep 7 - Sep 20 2 Sep 18 Oct 4
Sep 21 – Oct 4 3 Oct 2 Oct 18
Oct 5 - Oct 18 4 Oct 16 Nov 1
Oct 19 - Nov 1 5 Oct 30 Nov 15
Nov 2 - Nov 15 6 Nov 13 Nov 29
The adjunct pay calendar is also available as a printable PDF.

All schedules are subject to change.


Important Employment Dates

Employees should be aware of the following dates that pertain to their payment processing.

Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.

Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal. 

The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule. 


Important Tax Dates

Employees should be aware of the following dates that pertain to tax filing and withholding.

All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.

Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.