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Schedules

The American University Payroll Office is dedicated to providing excellent service to all faculty, staff and student employees by posting a payroll schedule of the deadlines that must be met to ensure accurate and timely payments. We've provided a list of other important dates that are related to payroll, taxes and leave balances.

Pay Schedules for FY 2017-2018 (April 2017 - May 2018)

Table showing adjunct faculty pay schedule
Pay Period Payment Employee Information Changes due to HR Pay day

Jan 13 - Jan 26

1

Jan 24

Feb 09

Jan 27 - Feb 09

2

Feb 07

Feb 23

Feb 10 - Feb 23

3

Feb 21

Mar 09

Feb 24 - Mar 09

4

Mar 06

Mar 23

Mar 10 - Mar 23

5

Mar 21

Apr 06

Mar 24 - Apr 6

6

Apr 04

Apr 20


Note: Appointments and reappointments are due to HR by December 4, 2017. Online payment for teaching actions are due to HR by January 10, 2018. For classes running on another schedule, use the biweekly pay schedule to determine dates.


Printable Version (S2018): Adjunct Faculty Payroll Schedule (PDF)

Table showing pay dates for biweekly employees
Pay Period Hiring Paperwork Due to HR by: Employee Info. Changes Due to HR by: All Timesheet Approvals Due to HR/Payroll by: Pay Day

Mar 25 - Apr 7

Apr 3

Apr 5

Apr 10

Apr 21

Apr 8 - Apr 21

Apr 17

Apr 19

Apr 24

May 5

Apr 22 - May 5

May 1

May 3

May 8

May 19

May 6 - May 19

May 15

May 17

May 22

Jun 2

May 20 - Jun 2

*May 26

May 31

Jun 5

Jun 16

Jun 3 - Jun 16

Jun 12

Jun 14

Jun 19

Jun 30

Jun 17 - Jun 30

Jun 26

Jun 28

Jul 3

Jul 14

Jul 1 - Jul 14

Jul 10

Jul 12

Jul 17

Jul 28

Jul 15 - Jul 28

Jul 24

Jul 26

Jul 31

Aug 11

Jul 29 - Aug 11

Aug 7

Aug 9

Aug 14

Aug 25

Aug 12 - Aug 25

Aug 21

Aug 23

Aug 28

Sep 8

Aug 26 - Sep 8

*Sep 1

Sep 6

Sep 11

Sep 22

Sep 9 - Sep 22

Sep 18

Sep 20

Sep 25

Oct 6

Sep 23 - Oct 6

Oct 2

Oct 4

Oct 9

Oct 20

Oct 7 - Oct 20

Oct 16

Oct 18

Oct 23

Nov 3

Oct 21 - Nov 3

Oct 30

Nov 1

Nov 6

Nov 17

Nov 4 - Nov 17

Nov 13

Nov 15

Nov 20

Dec 1

Nov 18 - Dec 1

Nov 27

Nov 29

Dec 4

Dec 15

Dec 2 - Dec 15

Dec 11

Dec 13

*Dec 14

Dec 29

Dec 16 - Dec 29

*Dec 21

*Dec 21

Jan 2

Jan 12

Dec 30 - Jan 12

Jan 8

Jan 10

*Jan 12

Jan 26

Jan 13 - Jan 26

Jan 22

Jan 24

Jan 29

Feb 9

Jan 27 - Feb 9

Feb 5

Feb 7

Feb 12

Feb 23

Feb 10 - Feb 23

Feb 19

Feb 21

Feb 26

Mar 9

Feb 24 - Mar 9

Mar 5

Mar 7

Mar 12

Mar 23

Mar 10 - Mar 23

Mar 19

Mar 21

Mar 26

Apr 6

Mar 24 - Apr 6

Apr 2

Apr 4

Apr 9

Apr 20

Apr 7 - Apr 20

Apr 16

Apr 18

Apr 23

May 4

Apr 21 - May 4

Apr 30

May 2

May 7

May 18

May 5 - May 18

May 14

May 16

* May 18

Jun 1

May 19 - Jun 1

*May 25

May 30

Jun 4

Jun 15

* Due earlier than normal

Calendar Subject to Change

Table showing pay dates for monthly employees
Pay Period Hiring Paperwork Due to HR by: Employee Info. Changes Due to HR by: All Leave Report Approvals Due to HR/Payroll by: Pay Day

Apr 1 - Apr 30

Apr 10

Apr 12

May 1

Apr 28

May 1 - May 31

May 8

May 10

Jun 1

May 31

Jun 1 - Jun 30

Jun 5

Jun 7

Jul 3

Jun 30

Jul 1 - Jul 31

Jul 3

Jul 5

Aug 1

Jul 31

Aug 1 -Aug 31

Jul 31

Aug 2

Sep 1

Aug 31

Sep 1 - Sep 30

Sep 11

Sep 13

Oct 2

Sep 29

Oct 1 - Oct 31

Oct 9

Oct 11

Nov 1

Oct 31

Nov 1 - Nov 30

Nov 6

Nov 8

Dec 1

Nov 30

Dec 1 - Dec 31

Dec 4

Dec 6

Jan 2

Dec 29

Jan 1 - Jan 31

Jan 2

Jan 3

Feb 1

Jan 31

Feb 1 - Feb 28

Jan 29

Jan 31

Mar 1

Feb 28

Mar 1 - Mar 31

Mar 12

Mar 14

Apr 2

Mar 30

Apr 1 - Apr 30

Apr 9

Apr 11

May 1

Apr 30

May 1 - May 31

May 7

May 9

Jun 1

May 31

* Due earlier than normal

Calendar Subject to Change

calendar pic

What to know

  • Biweekly timesheets are due on the Monday following the end of the reporting period.
  • Monthly leave reports are due the first working day of the following month.

More on Timesheets


Important Employment Dates

Employees should be aware of the following dates that pertain to their payment processing.

Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.

Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal. 

The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule. 


Important Tax Dates

Employees should be aware of the following dates that pertain to tax filing and withholding.

All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.

Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.