You are here: Submitting Course Reserves

Instructors can request reserve materials by using the Library Course Reserves management system (Ares) in Blackboard. All reserve materials must adhere to the University's copyright policies.

Getting Started

  • Log in to your Blackboard account using your university login credentials.
  • Under "My Courses", select the course that you want to request items for.
  • In your course, select "Course Reserves" from the left menu bar. This will open the course reserves module. If the Course Reserves button is not available, please contact Course Reserves.
  • You can now submit and manage your course reserve items.

Library Books on Reserve

Instructors can make full text books available to their students for limited loan periods through shelf-reserves. Reserves staff will pull books from the library stacks, recall books which are currently checked out or rush purchase books which the library does not own. Books from other schools can not be put on reserve at AU.

  • Under the Course Tools Menu, click on "Request Book".
  • Fill out as much information as you can about the book you would like to request. Choose a "3-hr" or "1-day" loan period. (If the book will constitute required reading for the entire class, we recommend a 3-hr loan period to allow all students time to access it.)
  • If you would like a book to be held at the Music Library in Katzen for your students to check out, please select Katzen Music Library from the dropdown menu for Item Location.
  • To request book excerpts, Click on "Request Chapter" and provide as much information as possible. Due to copyright restrictions, we can only scan up to 10% or one chapter of a book (whichever is greater) for E-Reserves.
  • You can also indicate if you will be bringing the books to the Course Reserves desk. (Please Note: We will accept professor personal copies only for chapter scanning and for use as temporary reserve until a library copy is acquired.)

Electronic Holdings on Reserve

  • If you would like us to create links to items from the Library's electronic holdings (journal articles, e-books, etc.), Click on "Request Article".
  • For articles, provide as much information as possible. Reserves staff will locate the article and make it available either as a web link or as a pdf file.
  • For items which are neither books nor articles, such as government documents or unpublished papers, Clicked on "Request Other". Be sure to indicate how the item will be supplied and a web address if necessary.

Cloning Previously Used Items

If you would like to clone items from previous semesters, go to the current or upcoming semester's Blackboard course page and click on the "Course Reserves" button. Select the "Import Items from Previous Semester" link in the left hand tool bar. You will see a list of courses you have previously taught. Click on the "Import Items" link next to the course you would like the readings from.

If you would like to clone items from one section to another in the same semester, please email Course Reserves.

Other Features of Course Reserves in Blackboard

  • Item Tags: An instructor can "tag" any reserve item to identify weeks, topics, papers etc. For example, one article can be tagged "Week 1," "Napoleon," and "midterm" to help student sort materials. Instructors can add tags either while filling out their initial request or later on by clicking on an item from their item list. Instructors and students can also make their own personal tags on items which cannot be seen by anyone else.
  • Processing Status: Once you have submitted your reserve items, they will display in a list within your account. You can check the processing status of items in your list, making any changes as needed.
  • Email Alerts: You can also register for e-mail notices through the Library Course Reserves Management system. An e-mail will be sent to you whenever your course reserves are updated by you, your TAs, or Library reserves staff. Your students can also sign up for this feature so they can learn when reserve items are available.
  • Student View: If you would like to review how students will see your course reserves list, select "Switch to Student Mode" in the Library Course Reserves menu. Please note that students will only see course reserve items that are available.
  • File Upload: Instructors can upload files directly from their computer into the Course management module by clicking on "Upload File". Uploaded files are available immediately and instructors are responsible for ensuring adherence with university copyright policies.


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