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Housing Cancellation and Termination

All students looking to cancel and terminate their housing must complete and submit a Housing Termination Form through their AU Housing Portal. Only cancellatons received through the AU Housing Portal will be accepted.

This page summarizes the cancellation information listed in a given Housing License Agreement (HLA). In addition to the information on this page, please review the HLA for full details about cancellation fees. The HLA is an agreement for the entire or remaining, in the case of applicants who recieve a housing assignment following the start of the given term, academic year. Cancellation fees are based on this year long agreement.

 

2020-2021 Academic Year

Canceling for Fall 2020 – Returning Residents

Moving Off Campus

Please review the basic cancellation fee schedule below and the full schedule in the 2020-2021 Housing License Agreement (outlined in Section 10):

A current or returning student (not new to the university for the fall semester) who applies for and receives an assignment for housing through the 2020-2021 academic year room selection process, and who later cancels after selecting or confirming their assignment will be responsible for the following cancellation fees:

  • Before selecting or confirming a room selection: no fee.
  • From the date a room is selected or confirmed and until the student completes check-in for the fall term: $1,000
  • After a student checks into their fall housing assignment they are responsible to pay the full amount of their housing charges for the fall 2020 and spring 2021 semesters. 

Students who do not participate in a room selection process and receive a housing assignment after the “no fee” cancellation dates will have 5 business days to submit a cancellation form not to receive a cancellation fee. After 5 business days, the cancellation fee schedule described above will apply.

Canceling for Fall 2020 – New Residents

  • A new First-Year, Washington Mentorship Program (WMP), or Transfer student who applies for housing and receives an assignment to begin in the fall or spring semesters and cancels their housing assignment prior to occupancy will be responsible for the nonrefundable $200 housing deposit.
  • A student who occupies a room and then moves out prior to the semester ending, for reasons not considered in the approved list (leaves of absences, withdrawal, study abroad, etc), is responsible to pay for the full amount of their housing charges for the remainder of the academic year through the spring 2021 semester. 

Canceling for Spring 2021 – Returning Students

Moving Off Campus - Fall Occupant

A current or returning student (not new to the university for the spring semester and who lived in on-campus during the fall 2020 semester) who cancels their spring 2021 assignment does not qualify for a refund of any housing charges for spring 2021.

  • Students who cancel for the spring term must move-out of their housing assignment no later than 12 noon on Sunday, December 13, 2020. After Sunday, December 13, 2020, students will be unable to move-out of their fall housing assignment until spring semester opening beginning at 3pm on Sunday, January 3, 2021 and no later than Sunday, January 10, 2021.
  • Students who cancel for the spring term before spring housing charges are posted will have the spring cancellation fee, equal to the cost of their spring assignment, added to their account when spring housing charges are posted.

Moving Off Campus - New Spring Occupant

A current or returning student (not new to the university for the spring semester, and not already living in on-campus housing during Fall 2020) who applies and receives an assignment for housing for Spring 2021, and who later cancels after December 1st will be responsible for the following cancellation fees: 

  • On or before December 1st: no fee
  • Between December 2nd December 15th (both days inclusive): $1,000
  • Between December 16th and December 31st (both days inclusive): $1,500
  • After January 1st: $2,500
  • A student who occupies a room and then moves out prior to the semester ending, for reasons not considered in the approved list (leaves of absences, withdrawal, study abroad, etc), is responsible to pay for the full amount of their housing charges for the remainder of the academic year through the spring 2021 semester. 

Students who receive a housing assignment after the “no fee” cancellation dates will have 5 business days to submit a cancellation form to not receive a cancellation fee. After 5 business days, the cancellation fee schedule described above will apply.

Canceling for Spring 2021 – New Students

Moving Off Campus

  • A new First-Year or Transfer student who applies for housing and receives an assignment to begin in the fall or spring semesters and cancels their housing assignment prior to occupancy will be responsible for the nonrefundable $200 housing deposit.
  • A student who occupies a room and then moves out prior to the semester ending, for reasons not considered in the approved list (leaves of absences, withdrawal, study abroad, etc), is responsible to pay for the full amount of their housing charges for the remainder of the academic year through the spring 2021 semester. 

Students who are planning to cancel their enrollment at the university (separate or transfer), students participating in university-approved semester-abroad or international co-op programs, or students with a university-approved leave of absence must notify HRL via the cancellation form of their intention to cancel their housing immediately. If such notification is received prior to occupancy, a student will not receive a cancellation fee. After a student occupies a space they will be charged for each day of occupancy until they cancel and complete check-out process.

This process is available to residents looking for relief of cancellation fees agreed to under the HLA. A release is only granted when it has been determined that circumstances are substantially different from the time the HLA went into effect and the situation cannot be relieved by a room change or utilization of campus resources (i.e. medical housing accommodation or Residence Life staff support). Please visit this page for full details on this process and to determine eligibility to apply for this process.