2018 Fiscal Year-End Close Timetable

March 9, 2018: Closing Memo to Departments
March 12, 2018: Open PO Letter to Departments
April 13, 2018: Sponsored Research FY18 Award Cutoff Date
April 17, 2018: Last Day to Submit Invoices / Payment Requests through WebNow (accountspayable@american.edu)
April 17, 2018: Last Day to Submit Requests for AU Rewards Cards
April 20, 2018: Last Day to Submit Online FY2018 Purchase Requisitions
April 20, 2018: Last Day to Purchase items from WB Mason & World Travel
April 25, 2018: Requisitions for FY2019 can be entered into Datatel; NOTE: Purchase orders will start May 1 if all required documentation (quotations, proposals, etc.) is PCD
April 30, 2018: Cut-off for FY2018 P-Card Expenses; NOTE: the transaction must be POSTED to your P-Card statement to be expensed in FY2018 - all transactions pending or not processed on your P-Card statement as of the 30th will be expensed in FY2019
April 30, 2018: Last Check Run for FY2018
April 30, 2018: Fiscal Year Ends
May 5, 2018: Last Day to Deposit Cash Receipts at Capital One
May 7, 2018: Last Day to Submit to Development FY2018 Gifts
May 7, 2018: Faculty Research Allocations Due
May 7, 2018: List of Accrued Expense and Prepaid Expenses Due
May 7, 2018: JE Corrections Due
May 11, 2018: First Closing
May 14, 2018: Run Internal Reports
May 17, 2018: Final Accrued Expenses and Prepaid Expenses Due
May 17, 2018: Final JE Corrections
May 21, 2018: Second Closing
May 22, 2018: Run Internal Reports
June 4, 2018: Audit Field Work Begins
July 6, 2018: Draft Financial Statements
July 27, 2018: Audit Sign-off
August 2018: Audit Committee Review