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2018 Fiscal Year-End Close Timetable

March 9, 2018
Closing Memo to Departments
March 12, 2018
Open PO Letter to Departments
April 13, 2018
Sponsored Research FY18 Award Cutoff Date
April 17, 2018
Last Day to Submit Invoices / Payment Requests through WebNow (accountspayable@american.edu)
April 17, 2018
Last Day to Submit Requests for AU Rewards Cards
April 20, 2018
Last Day to Submit Online FY2018 Purchase Requisitions
April 20, 2018
Last Day to Purchase items from WB Mason & World Travel
April 25, 2018
Requisitions for FY2019 can be entered into Datatel
NOTE: Purchase orders will start May 1 if all required documentation (quotations, proposals, etc.) is PCD
April 30, 2018
Cut-off for FY2018 P-Card Expenses
NOTE: the transaction must be POSTED to your P-Card statement to be expensed in FY2018 - all transactions pending or not processed on your P-Card statement as of the 30th will be expensed in FY2019
April 30, 2018
Last Check Run for FY2018
April 30, 2018
Fiscal Year Ends
May 5, 2018
Last Day to Deposit Cash Receipts at Capital One
May 7, 2018
Last Day to Submit to Development FY2018 Gifts
May 7, 2018
Faculty Research Allocations Due
May 7, 2018
List of Accrued Expense and Prepaid Expenses Due
May 7, 2018
JE Corrections Due
May 11, 2018
First Closing
May 14, 2018
Run Internal Reports
May 17, 2018
Final Accrued Expenses and Prepaid Expenses Due
May 17, 2018
Final JE Corrections
May 21, 2018
Second Closing
May 22, 2018
Run Internal Reports
June 4, 2018
Audit Field Work Begins
July 6, 2018
Draft Financial Statements
July 27, 2018
Audit Sign-off
August 2018
Audit Committee Review