You are here: American University Finance Controller's Office Fiscal Year-End Close Timetable
Contact Us
9 a.m. - 5 p.m.
Contact:
Evelyn Magana
4801 Massachusetts Ave. NW, Room 3rd floor on a map
Controller 4400 Massachusetts Avenue NW Washington, DC 20016-8065 United StatesFISCAL YEAR 2020 CLOSE TIMETABLE
June 10, 2020 Open PO Letter to Departments
June 12, 2020 Sponsored Research Fiscal Year 2020 Award Cutoff
June 16, 2020 Last Day to Submit Invoices / Payment Requests through WebNow (accountspayable@american.edu). NOTE: This DOES NOT mean AP will stop processing invoices received after June 16th. AP will continue to process invoices as quickly and efficiently as possible through June 30th. However, if an invoice is not received in the AP inbox by the 16th, it is very likely the invoice will not be processed with a June date and will therefore, post to the general ledger in July 2020.
June 16, 2020 Last Day to Submit Requests for AU Rewards Cards
June 19, 2020 Last Day to Submit Purchase Requisitions for Fiscal Year 2020
June 19, 2020 Last Day to Purchase items from WB Mason
June 25, 2020 Requisitions for Fiscal Year 2021 can be entered into Colleague. NOTE: Purchase orders will start July 1st if all required documentation (quotations, proposals, etc.) is received by PCD
June 30, 2020 Cut-off for Fiscal Year 2020 P-Card Expenses. NOTE: the transaction must be POSTED to your P-Card statement to be expensed in Fiscal Year 2020 – all transactions pending or not processed on your P-Card statement as of the 30th will be expensed in Fiscal Year 2021
June 30, 2020 Fiscal Year Ends
July 8, 2020 Last Day to Deposit Cash Receipts at Capital One
July 8, 2020 Last Day to Submit to Development Fiscal Year 2020 Gifts
July 8, 2020 Faculty Research Allocations Due
July 8, 2020 List of Accrued Expense and Prepaid Expenses Due
July 8, 2020 JE Corrections Due
July 10, 2020 First Closing
July 13, 2020 Run Internal Reports
July 17, 2020 Final Accrued Expenses and Prepaid Expenses Due
July 17, 2020 Final JE Corrections
July 22, 2020 Second Closing
July 27, 2020 Run Internal Reports
August 2020 Audit Field Work Begins
October 2020 Audit Sign-off