Annual Renewal 2025

What is Annual Renewal?  

Annual renewal is the process CSI uses for recognized student organizations to continue recognition for the new year. This year we have opened the registration early to allow clubs to take the opportunity to be active for the following year prior to the end of the semester. If you do not renew, your organization will have to wait to register for Annual Renewal in Spring 2026.  

What is a frozen club?  

Clubs are frozen when they do not complete annual renewals. Frozen clubs cannot host events, receive funding, or complete any financial transactions. If you are a frozen club, you can complete next year’s annual renewal to regain active status. If your club is frozen for 2 years, you will have to become recognized again via the new club registration process.  

 When is Annual Renewal? 

Annual renewal will open on Monday, March 24 and close on August 25. 

Required Trainings - Begin on March 26, 2025 

RSOs must complete each of the below trainings by August 25 in order to move forward through the annual renewal process and be eligible to participate in the Fall 2025 Involvement Fair.    

• Transitions of Leadership - March 25 at 12 p.m., SIS Founders or April 15 at 1 p.m., MGSC 128

•  Creating Inclusive Organizations - April 21 at 1 p.m., MGSC 327 or April 23 at 6 p.m., Virtual

•  Student Leader Orientation and Policy Training - March 26 at 6 p.m., Virtual or April 1 at 2 p.m., MGSC 306 or April 3 at 6 p.m., Virtual

• Constitution Review - April 7 at 11 a.m., in MGSC 306 or April 10 at 3 p.m., in MGSC 306

Registration - Opens March 24, 2025

Only the person who will be considered the Fall 2025 primary contact should submit. This person can be your president or another officer.  

To Get Started: Click on your club or organization then click the "Manage Organization" button on the top right-hand corner of the page. Then you will be brought to the Action Center page, click on the blue button that says "Re-Register". Follow all steps.  

The form must be completed for annual renewal recognition with the Center for Student Involvement by the beginning of the fall semester with the following information: 

• Club constitution

• Club logo/image

• Club email

• Student Primary Contact

Additionally, students must manage their club roster:

• Remove any graduated students and/or non-members from your roster.

• Add your executive board members.

• These are the required positions: President, Treasurer, Secretary & EMS Requestor

• Add and/or confirm Club Faculty/Staff Advisor

• All student clubs must have a minimum of 8 student members in your roster (excluding the Club Faculty/Staff Advisor)

Students will have the opportunity to launch their organizations at the Student Involvement Fair in Fall 2025. In order to be eligible to launch your organization, students must complete all required trainings by August 25th. 

More details about the following trainings and requirements will be available at a later date. 

Where can I find more information about Annual Renewal? 

Learn more on the CSI Club Page (under Annual Renewal). All the steps are the same for Student Government, Programming Boards, Fraternity & Sorority Life, and undergraduate and graduate student clubs.  

 If you have further questions, email studentinvolvement@american.edu or aufsl@american.edu (Lettered Greek Organizations only).   

 

New Club Applications are closed for the Spring 2024 semester. Check back in the Fall If you or someone you know is interested in starting a new club at American University!

This process is for undergraduate and graduate students looking to start an organization and gain recognized status with the Center for Student Involvement. 

Requirements for starting a club include:

• Being a current full-time student at American University- this semester AND next semester
• Attending one (1) of the following information session offered by CSI: 
• A club mission that explains what this organization contributes to the campus community- be sure to be mission-driven, not event-driven!
• An approved club constitution
  • Please use the Sample Constitution that is provided by CSI as a starting point for your club's constitution.
  • If the club is approved, the club's president is required to participate in a club constitution review session with their CSI Advisor. By submitting the constitution for review, the President is acknowledging that edits may be required and that they are willing to collaborate with CSI to ensure the club's constitution is up to standard.
• A full-time AU faculty/staff advisor
• A roster of at least 8 members (excluding advisor), including a President, Treasurer, and EMS Representative
• Accessible to all AU students

CSI and the respective Governance Board will use the following criteria in making their decision:

• What are the risks associated with your activities?
• Does a similar club to the proposed idea already exist?
• Is the proposed club AU student-focused?
• Has the proposed organization met the minimum requirements for recognition?

For questions, contact Maya Vela at mvela@american.edu.