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Virtual Resources for Student Organizations

This page will be the hub for all the resources and tips for student organizations to transition to managing organizations virtually. We will continue to update this guide, so make sure to check back often!

Office of Campus Life

  • The Office of Campus Life (OCL) created a list of resources for students and families for support during the coronavirus including, but not limited to, storage/moving, technology support, public community relief resources for your specific hometown, etc. 
  • Follow this link: OCL Resources & Offers page.

Meetings

  • Zoom Meetings

    • The university has purchased a zoom license that is now available to you as leaders of student organizations. Use your AU credentials to login here: american.zoom.us 

    • A few things to keep in mind to ensure you and your members have a safe, positive experience:

      • You can host up to 300 participants in your meeting or event
      • If you schedule an event and are hoping for selective participation, configure some of the privacy settings in Zoom, such as:
        • Requiring registration
        • Enable Waiting Room
      • Both phone or computer audio are an option, however you can force one or the other when setting up your meeting
      • If you are hosting an event, you may want to enable the option to mute participants on entry when setting up your meeting
    • Zoom Tutorials: Zoom Video Tutorials

CampusLabs/Engage Resources

  • Follow this link for Engage Tutorial videos
  • Events
    • Update any previously scheduled events in Spring 2020 listed on CampusLabs/Engage to reflect new plans (virtual locations, postponements, cancellations, etc.)
    • Create new event pages for your online/virtual events you're having
    • Start making reservations in 25Live for Fall 2020! Even though we can't predict when operations will open up again, you can at least be proactive and put yourself in the queue! 
      • Every organization should have 1 person designated as the 25Live Requestor. If you're unsure who this person is, email Univesity Event Scheduling at eventscheduling@american.edu
      • For more 25Live info and training, visit their website here: AU Event Scheduling
  • Elections
  • Officer Transitions
    • Have outgoing and new officers meet using Zoom
    • Share transition materials using Google Drive or Engage Documents
    • Remind the new officer of planning or projects of which typically happen over the summer.
    • Share a list of important dates with the upcoming officer, including: Involvement Fair, tabling opportunities, or marketing resources.

Online/Vritual Event Resources

All in-person events for Spring 2020 semester are cancelled. We recommend using Zoom or other virtual platforms to host online events. Here are some other ways we recommend doing events:

Other resources/things to do