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Virtual Engagement Resources for Student Clubs and Organizations

Center for Student Involvement Virtual Engagement

AU’s fall operating status has changed in response to changing COVID-19 health and safety conditions. Please visit the COVID-19 page for additional details. 

A message from your friends in the CSI

With the recent Covid-19 update from American University, the Center for Student Involvement is moving to a complete virtual experience. With that said, we are still committed to providing student leaders and clubs/organizations the best support and experience. 

As with the rest of the world, we are learning and unlearning at the same time. This page will be updated continuously with resource to help you and your club, so make sure to check back often!

AUCC Virtual Office Hours Every Mondays, Thursdays, and Fridays

"AUCC Virtual Office Hours are held on Zoom every Monday, Thursday, and Friday 10am-12pm (EST) and 2pm-4pm (EST). To attend office hours, visit the Engage page

Leadership Ready Sessions begin Tuesday, October 13th 4pm & 7pm

Leadership Ready CSI is a leadership development badge program to provide students with the ability to identify their leadership potential, enhance leadership portfolio of leadership and discover ways to move ideas into action. Register on Engage now. Email Calvin Haney, Assoicate Director for the Center for Student Involvement with questions. 

CSI The Podcast New Episodes Every Month

New Podcast from your friends in the Center for Student Involvement. Join host, Roderick Wilson and guest every month to unpack the issues and challenges that matter to student organizations and student leaders. Check back here for the newest episodes monthly. Listen to podcast on our YouTube page. 

 

We know you have questions. Here are some FAQs.

What does completely virtual mean? 

We are glad you asked. We are transitioning the student club experience online. CSI is will provide online resources for general club meetings, e-board meetings, social media resources, and online advising with our staff. Take a look at the right hand side of this webpage for more. 

I need access to my club space in MGC. What do I do?

The Mary Graydon Center is accessible using your AUID in the fall semester, no guests permitted. Spaces have been pre-set for social distancing. No events will be scheduled and we ask that students coming in to study or take remote courses respect building policies and the designated set up to ensure the health and safety of all occupants. Any student organization that may need access to a shared space must coordinate with their club respective advisor. Email us at studentinvolvement@american.edu. Your request will be reviewed and responded to if there is a real need to gain access to the space. Again, this is to safeguard the health and well-being of our community. 

Will we be able to meet via Zoom with our organization members?

Yes! Check out the right hand side of this webpage for tips on Zoom meetings. 

Could not find the answer to your question? Email us at studentinvolvement@american.edu

  • The Office of Campus Life (OCL) created a list of resources for students and families for support during the coronavirus including, but not limited to, storage/moving, technology support, public community relief resources for your specific hometown, etc. 
  • Follow this link: OCL Resources & Offers page.

Zoom Meetings

  • The university has purchased a zoom license that is now available to you as leaders of student organizations. Use your AU credentials to login here: american.zoom.us 

  • A few things to keep in mind to ensure you and your members have a safe, positive experience:

    • You can host up to 300 participants in your meeting or event
    • If you schedule an event and are hoping for selective participation, configure some of the privacy settings in Zoom, such as:
      • Requiring registration
      • Enable Waiting Room
    • Both phone or computer audio are an option, however you can force one or the other when setting up your meeting
    • If you are hosting an event, you may want to enable the option to mute participants on entry when setting up your meeting
  • Zoom Tutorials: Zoom Video Tutorials

  • General and E-Board Meetings TIPS:
    • Keep meetigs short. Zoom fatigue is real. It is important to not meet to meet. We all have online classes, study groups, and Zoom parties to get use to. Make your meetings short, simple and fun. 
      • Tips on a well-run meetings:
        1. Plan out the meeting before time. Know what you are going to say and do before you enter the meetings. 
        2. Send out a brief agenda so everyone can come prepared to contribute. 
        3. Create a document or PowerPoint and share your screen. Research shows people lose interest faster when they are just staring at faces in boxes. Try presenting the meeting rather than just speaking to your members. Add your club logo to make it official! 
        4. Add more voices. Change it up. Make sure other E-Board and members are able to speak. 
        5. Don't meet to meet. Create a group chat on any platform to communicate meetings have been cancelled. And don't underestimate "paper" or email meetings, they can be just as affect if there isn't much to share. 
      • No matter what you do. Communicate, communicate, COMMUNICATE!
  • Follow this link for Engage Tutorial videos
  • Events
    • Create event pages for your online/virtual events you're having
  • Elections
    • If your organization(s) are doing end of the year elections, you can use Campuslabs/Engage! 

    • Follow the instructions here: Engage Elections
    • For questions about how to create your own, contact us at studentinvolvement@american.edu

CSI Student Clubs team created a vitural guide to help you and your student club operate in this time. Check out the Virtual Student Organization Guide Fall 2020 for resources and information. 

We recommend using Zoom or other virtual platforms to host online events.

 

Here are some other ways we recommend doing events: 

  • Officer Transitions
    • Have outgoing and new officers meet using Zoom
    • Share transition materials using Google Drive or Engage Documents
    • Remind the new officer of planning or projects of which typically happen over the summer.
    • Share a list of important dates with the upcoming officer, including: Involvement Fair, tabling opportunities, or marketing resources.
  • Less is More

    • Create a simple fun events that engage your members online. Remember, we are all dealing with the "new normal". 

    • Schedule meetings for the entire semester. Create a schedule and stick with it. This will help people plan and priorities. 

    • Go Bi-Weekly or Monthly. General member meetings are a time to come together and discuss club business. You probably will not need to meet every week though. Find a schedule that works best for your members. 

Corq App Download CSI Tip

Corq is a free app that syncs with the Engage platform. It allows you to browse student organizations and discover and share events. Corq is available for download via the App Store and Google Play.