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Graduate Assistantship Information

Congratulations on being awarded a graduate or specialized assistantship. Below is more information about each one and the process to prepare for your new role.  

Graduate student employees at American University who are working with faculty members are represented by Service Employees International Union (SEIU) Local 500 and are covered by a collective bargaining agreement. If your assistantship lasts the full semester and you work at least ten hours a week, the collective bargaining agreement requires you to either join the union and pay dues or, if you prefer not to join, pay an agency fee to cover the union’s cost of representing you. However, you may be exempt from paying dues or fees if you have employment outside the university that would constitute a conflict of interest. The collective bargaining agreement can be found here.

The University Policy: Graduate Assistant Assignment Policy concerns the job duties and work hours associated with the work assignment of graduate assistants.  

Students who were awarded a graduate assistantship (not specialized assistantship) will need to complete this online form to provide us with your selection. While we cannot guarantee that you will be placed with one of your choices, we do value your input.  

Typically the work will be performed Monday - Friday , 9:00am - 5:00pm, but that will be determined between you and your assigned faculty member.  

 

Fall Semester 

Spring Semester 

September 06, 2019 

January 24, 2020 

September 20, 2019 

February 07, 2020 

October 04, 2019 

February 21, 2020 

October 18, 2019 

March 06, 2020 

November 01, 2019 

March 20, 2020 

November 15, 2019 

April 03, 2020 

November 29, 2019 

April 17, 2020 

December 13, 2019 

May 01, 2020 

 

Once you are hired via the department, an email describing your on-boarding process will be sent to your AU email address. For more details, visit AU's Human Resource web page under Before You Start Your Job - Complete Your New Hire Packet.

I-9 documentation 

For the convenience of the University’s Fall new hires, the Office of Human Resources hosts I-9 certification sessions (for Section 2 of the I-9 form) on-campus during the last week of August and the first week of September. Following is the 2019 schedule for Fall 2019. 
 

 Date 

 Time 

 Location 

Monday, August 26 

12 noon to 2 pm 

Mary Graydon Center
Room 247 

Tuesday August 27 

12 noon to 2 pm 

Mary Graydon Center
Room 247 

Wednesday, August 28 

12 noon to 2 pm 

Mary Graydon Center
Room 247 

Thursday, August 29 

12 noon to 2 pm 

Mary Graydon Center
Room 247 

Friday, August 30 

12 noon to 2 pm 

Mary Graydon Center
Room 247 

Tuesday, September 3 

12 noon to 2 pm 

Mary Graydon Center
Room 245 

Wednesday, September 4 

12 noon to 2 pm 

Mary Graydon Center
Room 245 

Thursday, September 5 

12 noon to 2 pm 

Mary Graydon Center
Room 247 

Friday, September 6 

12 noon to 2 pm 

Mary Graydon Center
Room 247 


International students  

  • New foreign national graduate students will need to meet with a foreign national specialist in Payroll and complete the required documents in GLACIER (foreign national tax compliance system). Foreign national appointment calendar is available on the portal under WORK@AU, Payroll, and Foreign National Appointment Schedule.  

Sign up for Direct Deposit 

  • Complete Eagle Service - Pay Selection and Eagle Service – Banking Information Form online. Under Work@AU on the portal select the link for Payroll. Select “+Add an Account” and follow the instructions to provide the banking information. Students must sign up for direct deposit by August 28, 2019 in order to have their first payment by direct deposit.   

Electronic W-2 

  • Students are encouraged to provide Payroll with W-2 electronic consent for online W-2 printing. Find them under the AU portal under Personalized links > WORK@AU ? W-2 Electronic Consent - OPT-IN option - W-2 Statements.  

All graduate assistants must complete a mid-term and final evaluation withe their faculty advisor.

Fall term:
The mid-term evaluation is due by Friday, Oct. 18, 2019 and final evaluation is due by Friday, December 6, 2019.  

Spring term: 
The mid-term evaluation is due by Friday, March 6, 2020 and final evaluatin is due by Friday, April 24, 2020.

Students who who work within the Office of Graduate Academic Services or Office of Communication and Outreach, must also complete bi-weekly timesheets online:

For more information, visit the HR website under "Getting Paid."

Students must notify the Office of Graduate Academic Services immediately if withdrawing from a graduate assistantship. Send an email to gradcomm@american.edu