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Graduate Assistantship Information

Congratulations on being awarded a graduate or specialized assistantship. Below is more information about each one and the process to prepare for your new role.  

Graduate student employees at American University who are working with faculty members are represented by Service Employees International Union (SEIU) Local 500 and are covered by a collective bargaining agreement. If your assistantship lasts the full semester and you work at least ten hours a week, the collective bargaining agreement requires you to either join the union and pay dues or, if you prefer not to join, pay an agency fee to cover the union’s cost of representing you. However, you may be exempt from paying dues or fees if you have employment outside the university that would constitute a conflict of interest. The collective bargaining agreement can be found here.

The University Policy: Graduate Assistant Assignment Policy concerns the job duties and work hours associated with the work assignment of graduate assistants.  

Students who were awarded a graduate assistantship (not specialized assistantship) will need to complete this online form to provide us with your selection. While we cannot guarantee that you will be placed with one of your choices, we do value your input.  

Typically the work will be performed Monday - Friday , 9:00am - 5:00pm, but that will be determined between you and your assigned faculty member.  


Fall Semester 

Spring Semester 

September 04, 2020 

January 22, 2021 

September 18, 2020

February 05, 2021

October 02, 2020

February 19, 2021

October 16, 2020 

March 05, 2021 

October 30, 2020 

March 19, 2021 

November 13, 2020

April 02, 2021 

November 27, 2020 

April 16, 2021

December 11, 2020 

April 30, 2021


Once you are hired via the department, an email describing your on-boarding process will be sent to your AU email address. For more details, visit AU's Human Resource web page under Before You Start Your Job - Complete Your New Hire Packet.

I-9 documentation 

For the convenience of the University’s Fall new hires, the Office of Human Resources hosts I-9 certification sessions (for Section 2 of the I-9 form) on-campus during the last week of August and the first week of September. Following is the 2019 schedule for Fall 2019. 

*There are currently no on campus sessions occurring

Verify Part 2 of Your Federal I-9 Form (Employment Eligibility)

This is a federal requirement that shows your proof of U.S. citizenship or legal authorization to work in the U.S.  and must be completed no later than three (3) days of your first day of work. Bring your acceptable, original documentation to an I-9 certified staff member in Human Resources or your department. 

International students  

  • New foreign national graduate students will need to meet with a foreign national specialist in Payroll and complete the required documents in GLACIER (foreign national tax compliance system). Foreign national appointment calendar is available on the portal under WORK@AU, Payroll, and Foreign National Appointment Schedule.  

Sign up for Direct Deposit 

  • Complete Eagle Service - Pay Selection and Eagle Service – Banking Information Form online. Under Work@AU on the portal select the link for Payroll. Select “+Add an Account” and follow the instructions to provide the banking information. Students must sign up for direct deposit by August 28, 2019 in order to have their first payment by direct deposit.   

Electronic W-2 

  • Students are encouraged to provide Payroll with W-2 electronic consent for online W-2 printing. Find them under the AU portal under Personalized links > WORK@AU ? W-2 Electronic Consent - OPT-IN option - W-2 Statements.  

All graduate assistants must complete a mid-term and final evaluation withe their faculty advisor.

Fall term:
The mid-term evaluation is due by Friday, Oct. 18, 2019 and final evaluation is due by Friday, December 6, 2019.  

Spring term: 
The mid-term evaluation is due by Friday, March 6, 2020 and final evaluatin is due by Friday, April 24, 2020.

Students who who work within the Office of Graduate Academic Services or Office of Communication and Outreach, must also complete bi-weekly timesheets online:

For more information, visit the HR website under "Getting Paid."

Students must notify the Office of Graduate Academic Services immediately if withdrawing from a graduate assistantship. Send an email to