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Housing Cancellation and Termination

All students looking to cancel and terminate their housing must complete and submit a Housing Termination Form through their AU Housing Portal. Only cancellatons received through the AU Housing Portal will be accepted.

This page summarizes the cancellation information listed in a given Housing License Agreement (HLA). In addition to the information on this page, please review the HLA for full details about cancellation fees. The HLA is an agreement for the entire or remaining, in the case of applicants who recieve a housing assignment following the start of the given term, academic year. Cancellation fees are based on this year long agreement.

2019-2020 Academic Year

Cancelling for Fall 2019 – Returning Residents

Moving Off Campus

Please review the basic cancellation fee schedule below and the full schedule in the 2019-2020 Housing License Agreement (outlined in Section 10):

A current or returning student (not new to the university for the fall semester) who applies and receives an assignment for housing for the 2019-2020 academic year, and who later cancels after April 30th (this date inclusive) will be responsible for the cancellation fees:

  • On or before April 29th: no fee.
  • Between April 30th and June 3rd (both days inclusive): $1,000
  • Between June 4th and July 1st (both days inclusive): $1,500
  • Between July 2nd and July 29th (both days inclusive): $2,000
  • After July 30th: $2,500.
  • A student who occupies a room and then moves out prior to the semester ending, for reasons not considered in the approved list (leaves of absence, withdrawal, study abroad, etc.), does not qualify for a refund of any housing charges.

 

Cancelling for Fall 2019 – New Residents

  • A new First-Year or Transfer student who applies for and receives a housing assignment to begin in the Fall or Spring semester and subsequently cancels the housing assignment prior to occupancy will incur a $200 cancellation fee on his or her student account.
  • A student who occupies a room and then moves out prior to the semester ending, for reasons not considered in the approved list (leaves of absence, withdrawal, study abroad, etc.), does not qualify for a refund of any housing charges.

Cancelling for Spring 2020 – Returning Students

Moving Off Campus - Fall Occupant

A current or returning student (not new to the university for the spring semester and who lived in on-campus during the fall 2019 semester) who cancels their spring 2020 assignment does not qualify for a refund of any housing charges for spring 2020. Students who cancel for the spring term must move-out of their housing assignment no later than 12 noon on Sunday, December 15, 2019. After Sunday, December 15, 2019, students will be unable to move-out of their fall housing assignment until spring semester opening beginning at 3pm on Sunday, January 5, 2020 and no later than Sunday, January 12, 2020. Students who cancel for the spring term before spring housing charges are posted will have the spring cancellation fee, equal to the cost of their spring assignment, added to their account when spring housing charges are posted.

Moving Off Campus - New Spring Occupant

A current or returning student (not new to the university for the spring semester and not already living in on-campus housing during fall 2019) who applies and receives an assignment for housing for the spring 2020 semester, and who later cancels after December 1st will be responsible for the following cancellation fees:

  • On or before December 1st: no fee.
  • Between December 2nd December 15th (both days inclusive): $1,000
  • Between December 16th and December 31st (both days inclusive): $1,500
  • After January 1st: $2,500
  • A student who occupies a room and then moves out prior to the semester ending, for reasons not considered in the approved list (leaves of absence, withdrawal, study abroad, etc.), does not qualify for a refund of any housing charges.

Cancelling for Spring 2020 – New Students

Moving Off Campus

  • A new First-Year or Transfer student who applies for and receives a housing assignment to begin in the Fall or Spring semester and subsequently cancels the housing assignment prior to occupancy will incur a $200 cancellation fee on his or her student account.
  • A student who occupies a room and then moves out prior to the semester ending, for reasons not considered in the approved list (leaves of absence, withdrawal, study abroad, etc.), does not qualify for a refund of any housing charges.

Students who plan to cancel enrollment at the University (separate or transfer), students participating in University-approved semester-abroad or international co-op programs, or students with a University-approved leave of absence must notify HRL immediately of their intention to cancel his or her housing assignment. If such notification is received prior to occupancy, a student cancelling for the specified reasons will receive a full cancellation of housing.

Please check with your program advisor regarding your housing status. Students who are participating in a one semester program do not need to complete housing termination form. Housing & Residence Life staff will terminate your housing for spring semester and your cancellation fee will be waived.

 

2020-2021 Academic Year

Cancelling for Fall 2020 – Returning Residents

Moving Off Campus

Please review the basic cancellation fee schedule below and the full schedule in the 2020-2021 Housing License Agreement (outlined in Section 10):

A current or returning student (not new to the university for the fall semester) who applies for and receives an assignment for housing through the 2020-2021 academic year room selection process, and who later cancels after selecting or confirming their assignment will be responsible for the following cancellation fees:

  • Before selecting or confirming a room selection: no fee.
  • After selecting or confirming a room selection and May 7, 2020: (both days inclusive): $1,000
    • The previous fee increase date was April 16, 2020. This date was adjusted to support students and families during the challenge of COVID-19.
  • Between May 8, 2020 and June 4, 2020 (both days inclusive): $1,500
  • Between June 5, 2020 and July 30, 2020 (both days inclusive): $2,000
  • After July 31, 2020: $2,500
  • After a student checks into their fall housing assignment they are responsible to pay the full amount of their housing charges for the fall 2020 and spring 2021 semesters. 

Students who receive a housing assignment after the “no fee” cancellation dates will have 5 business days to submit a cancellation form to not receive a cancellation fee. After 5 business days, the cancellation fee schedule described above will apply.

Cancelling for Fall 2020 – New Residents

  • A new First-Year or Transfer student who applies for housing and receives an assignment to begin in the fall or spring semesters and cancels their housing assignment prior to occupancy will be responsible for the nonrefundable $200 housing deposit.
  • A student who occupies a room and then moves out prior to the semester ending, for reasons not considered in the approved list (leaves of absences, withdrawal, study abroad, etc), is responsible to pay for the full amount of their housing charges for the remainder of the academic year through the spring 2021 semester. 

Cancelling for Spring 2021 – Returning Students

Moving Off Campus - Fall Occupant

A current or returning student (not new to the university for the spring semester and who lived in on-campus during the fall 2020 semester) who cancels their spring 2021 assignment does not qualify for a refund of any housing charges for spring 2021.

  • Students who cancel for the spring term must move-out of their housing assignment no later than 12 noon on Sunday, December 13, 2020. After Sunday, December 13, 2020, students will be unable to move-out of their fall housing assignment until spring semester opening beginning at 3pm on Sunday, January 3, 2021 and no later than Sunday, January 10, 2021.
  • Students who cancel for the spring term before spring housing charges are posted will have the spring cancellation fee, equal to the cost of their spring assignment, added to their account when spring housing charges are posted.

Moving Off Campus - New Spring Occupant

A current or returning student (not new to the university for the spring semester, and not already living in on-campus housing during Fall 2020) who applies and receives an assignment for housing for Spring 2021, and who later cancels after December 1st will be responsible for the following cancellation fees: 

  • On or before December 1st: no fee
  • Between December 2nd December 15th (both days inclusive): $1,000
  • Between December 16th and December 31st (both days inclusive): $1,500
  • After January 1st: $2,500
  • A student who occupies a room and then moves out prior to the semester ending, for reasons not considered in the approved list (leaves of absences, withdrawal, study abroad, etc), is responsible to pay for the full amount of their housing charges for the remainder of the academic year through the spring 2021 semester. 

Students who receive a housing assignment after the “no fee” cancellation dates will have 5 business days to submit a cancellation form to not receive a cancellation fee. After 5 business days, the cancellation fee schedule described above will apply.

Cancelling for Spring 2021 – New Students

Moving Off Campus

  • A new First-Year or Transfer student who applies for housing and receives an assignment to begin in the fall or spring semesters and cancels their housing assignment prior to occupancy will be responsible for the nonrefundable $200 housing deposit.
  • A student who occupies a room and then moves out prior to the semester ending, for reasons not considered in the approved list (leaves of absences, withdrawal, study abroad, etc), is responsible to pay for the full amount of their housing charges for the remainder of the academic year through the spring 2021 semester. 

Students who are planning to cancel their enrollment at the university (separate or transfer), students participating in university-approved semester-abroad or international co-op programs, or students with a university-approved leave of absence must notify HRL via the cancellation form of their intention to cancel their housing immediately. If such notification is received prior to occupancy, a student will not receive a cancellation fee. After a student occupies a space they will be charged for each day of occupancy until they cancel and complete check-out process.

Please check with your program advisor regarding your housing status. Students who are participating in a one semester program, excluding Washington Mentorship Program, do not need to complete housing termination form. Housing & Residence Life staff will terminate your housing for spring semester and your cancellation fee will be waived.

This process is available to residents looking for relief of cancellation fees agreed to under the HLA. A release is only granted when it has been determined that circumstances are substantially different from the time the HLA went into effect and the situation cannot be relieved by a room change or utilization of campus resources (i.e. medical housing accommodation or Residence Life staff support). Please visit this page for full details on this process and to determine eligibility to apply for this process.