University Event Scheduling > Event Policies & Guidelines

Limitations During the Final Exam Period

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Limitations During the Final Exam Period

Young students concentrating on exams in a classroom, emphasizing focus and education

The Final Exam Period begins on the first study day after classes end and continues through the last scheduled final exam day.  During this period, event scheduling is heavily restricted in order to preserve quiet residential and academic environments, and minimize disruptions to study and exams. 

Classrooms and Laboratories 

 • Study Days: Only academic, class-related study or review sessions are permitted.
 • Final Exam Days: Only scheduled final exams are permitted.
 • Non-academic meetings, events, and programs are not permitted at any time during the Final Exam Period.

Study Spaces

 • Only academic class-related study and review activities are permitted; this includes informal study groups.

Noise & Campus Environment

The following appolies to all spaces, including event spaces: 

 • Loud or disruptive events are prohibited.
 • Amplified sound is not permitted.
 • Activities adjacent to instructional spaces must be kept to a minimum.
 • Activities in resident halls must comply with the residential community's extended (24-hour) quiet hours policies.

👥 Recognized Student Organizations

Recognized Student Organization (RSO) programming ends on the last day of classes.
The Center for Student Involvment may approve RSO activities on study days, provided they comply with CSI guidelines, including:

 • Approval from the organization’s CSI Advisor and the CSI Director or Executive Director at least one week in advance
 • Activities limited to designated Study Days
 • Participation must be voluntary
 • Mandatory meetings and elections are not permitted
 • Activities must be small-scale and generally limited to 1–2 hours

Seeking a Study Space?

Students seeking reservable study rooms or collaborative workspaces should use the AU Library Reservation Portal or other designated academic study spaces managed for that purpose.

Students and informal groups may also use available unscheduled campus spaces for informal studying, consistent with University policies and space use priorities. 

🚫 Informal study activities, including activities designated as “study,” “group study,” “study hall,” or similar academic work sessions, are not eligible for Event Scheduling, including during the Final Exam Period. RSOs may not use event scheduling privileges to reserve classrooms, meeting rooms, or other University spaces solely for informal studying or collaborative academic work sessions. 

Frequently Asked Questions

The Final Exam Period begins on the first designated Study Day after classes conclude and continues through the last scheduled final exam day. 

These restrictions help maintain a quiet academic and residential environment, minimize disruptions to studying and testing, and support student success during a critical academic period. 

Generally, no.  Recognized Student Organization (RSO) programming officially ends on the last day of classes.

The Center for Student Involvement (CSI) may approve limited exceptions for small-scale, voluntary events or activities that meet the following criteria:

  • Approval: Granted by the RSO's CSI Advisor and the CSI Director at least one week in advance.
  • Timing: Limited exclusively to designated Study Days (not on exam days).
  • Attendance: Entirely voluntary. Mandatory events, required meetings, or organization elections are strictly prohibited.
  • Scale: Small-scale and generally capped at 1–2 hours in duration.
  • Finances: Must comply with all financial restrictions outlined in the full guidelines.

If a student organization wishes to co-sponsor an event with a University department, or hold an event outside designated Study Days, the activity must be pre-approved by the organization’s CSI Advisor at least two weeks in advance.  Additional review, restrictions, or approvals may apply depending on the nature, size, timing, and location of the activity.  

Approval is not guaranteed.  

No. Mandatory meetings, elections, trainings, and other required activities are not permitted during the Final Exam Period.

No. Event scheduling privileges are given to recognized student organizations for the purpose of reserving space for activities, meetings, and events that directly align with the group's official mission, charter, and constitution.

Student organizations may not use their event scheduling privileges to reserve classrooms or event spaces for generic class study, individual studying, or unauthorized test preparation. 

Students seeking space for individual study, group projects, or academic review may use the AU Library Reservation Portal or available, unscheduled campus spaces on a first-come, first-served basis.

Yes, class-related study and review activities may be permitted on designated Study Days through the Office of the Registrar's Class-Related Activity Request process.

Approved activities must comply with the Event Limitations During the Final Exam Period, including requirements related to timing, location, noise, and other campus impacts.

No. Amplified sound is prohibited throughout the entire Final Exam Period.

No. Loud or disruptive activities are prohibited during the Final Exam Period, including activities that could impact nearby instructional spaces, study areas, or residence halls.

Only if the activity complies with all Final Exam Period restrictions. Activities that create noise, draw large crowds, or disrupt studying are generally not permitted.

Yes. Residence halls operate under extended quiet hours during the Final Exam Period. All activities must comply with residential community standards.

Possibly. Co-sponsored activities require advance review and approval from the organization's CSI Advisor. Additional restrictions or approvals may apply depending on the nature, timing, location, and scale of the event.

Questions may be directed to University Event Scheduling (UES), the Center for Student Involvement (CSI), or the Office of the University Registrar (Academic Scheduling).

Student organizations should consult their CSI Advisor before planning any activity during the Final Exam Period.