Fall 2022 Closing

Please review this webpage for instructions to prepare for fall closing. Based on your plans to return for the spring semester, please find instructions below to guide you as the residence halls close.

Please also review:

Returning to the Same Room for the Spring Semester

Students can leave unneeded items in their room over break. See the checklist below for the steps to complete before departing for the break.

You do not need to remove all of your belongings over winter break but should take all needed items with you before you depart.

Please complete the steps below before you depart for break. HRL staff will then inspect your room to ensure all health, safety, and policy expectations have been met.

Closing Steps:

  • Remove all trash from your space, including all open food items.
  • Close and lock all windows and lower blinds fully.
  • Unplug all electronics. Turn off alarm clocks.
  • Mini-fridges can remain plugged in with all perishable itemes removed.
  • Turn off all lights and unplug vanity, lamps, and string lights.
  • Reduce thermostat to minimum setting.
  • Clean your room to ensure it is generally tidy (ensure floor does not have a high volume of items on the floor).
  • Take your valuables, medications, passport and other items needed over break with you.
  • Lock all doors
  • If you reside in a suite-style residence hall or Nebaska: Remove all items from your bathroom so that housekeeping can clean surfaces over break. Items can be left under your sink or in bathroom drawers.
  • If you reside in the Frequency: Clean all surfaces in your bathroom before departing for break.

Rentals

MicroFridge and Lockbox Rentals

Students who rented a MicroFridge or Lockbox unit for only one semester should leave their units inside their room for pickup by MicroFridgeRental. Units should be clean, emptied and MicroFridges should be defrosted completely. Housing & Residence Life is not responsible for units left outside of rooms.

Students returning to the same housing assignment for the spring term:

  • AU's current guest policy will be in effect throughout the fall closing. Residents will be allowed one (1) guest at a time; the guest must be a current AU student. No more than one (1) guest per resident permitted in a bedroom/suite/apartment at a time. See the full guest policy on the Policies & Procedures webpage.
  • Carts will be available during closing. Residents can meet their family/friends outside their residence halls with the belongings they are taking with them for break. 

Residents of the Frequency and Nebraska apartments who are returning to the same space for the spring semester can remain in their room over break if they apply for Winter Break Housing by December 13.

 

Not Returning for Spring Housing or Moving to a New Room for Spring Housing

Students changing their housing assignment for the 2023 Spring semester must remove all belongings from their current space and complete the Self Check Out in the AU Housing Portal.

Students not returning to AU-Operated housing for the 2023 Spring semester should review housing cancellation fees and make sure their housing assignment has been cancelled through the AU Housing Portal.

You must remove all belongings from your room before the residence halls close for the fall semester. Follow the steps below to avoid additional charges:

Steps to Move Out and complete the check out process:

  • Pack and remove your belongings.
  • Clean your room. It should be left in the same condition present when you moved in.
  • Return all furniture to the location you found it when you moved in.
  • Complete Self Check Out in the AU Housing Portal. Not completing this step may result in additional charges.
    • Return your mail key and any items you have checked out.
  • HRL staff will complete a Room Inventory Inspection (RIF) for you after you complete your check out. 
    • Return your mail key and any items you have checked out.
  • HRL staff will complete a Room Inventory Inspection (RIF) for you after you complete your check out. 

Rentals

MicroFridge and Lockbox Rentals

Students who rented a MicroFridge or Lockbox unit for only one semester should leave their units inside their room for pickup by MicroFridgeRental. Units should be clean, emptied. MicroFridges should be completely defrosted. Housing & Residence Life is not responsible for units left outside of rooms.

Damages 

Residents are responsible for damages noted during the inspection upon checking out. Damages not previously noted on the RIF will be billed to the student's account following an e-mail sent to the student's AU account confirming the charges.


Students must return their mail key if moving rooms or checking out of the residence halls permanently. Failure to return mail keys will result in a $25 charge. Keys not returned upon check-out cannot be mailed back to the residence hall.

Students Not Returning for Spring Housing:

  • Students can have up to (2) non-AU guests while they are actively moving out between December 12 - December 18.
  • All guests are expected to follow all AU health and safety guidelines.

Important Dates

November 30 - December 9: Closing Floor Meetings.

December 9: Quiet hours begin at 11 p.m.

December 13: Winter Break & Extended Fall stay housing application due by 5 p.m.

December 17: Meal Plans conclude following lunch.

December 18: Residence halls close for residents 24-hours after their last exam or at 12 p.m. (noon).

December 19: Residence halls close for students approved for extended stays (including graduating seniors) at 12 p.m. (noon).

January 10: Early Arrivals allowed back to campus 

January 10: Students Moving into a Friend's Room allowd back to campus for unassisted move-in

January 12: All students allowed back to campus, halls re-open