You are here: American University Human Resources HR Newsletter February 2018 Newsletter

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Human Resources 4400 Massachusetts Avenue NW Washington, DC 20016-8054 United States

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2017 FSA Grace Period Ends March 15 Submit claims by April 30

Do you have funds left over from your 2017 Medical and/or Dependent Care Flexible Spending Accounts (FSAs)?

You still have time to submit claims against your 2017 Flexible Spending Account (FSA) balance for any eligible expenses you incur between January 1, 2017 through March 15, 2018. In accordance with the IRS grace period extension, purchases made with your Payflex card on or after January 1 will access any remaining funds from your 2017 Flexible Spending Account until they run out or when the FSA grace period ends on Thursday, March 15. Any remaining funds after March 15 will not roll over.

All 2017 flexible spending account claims must be submitted to PayFlex by Monday, April 30, 2018.

How do I submit an FSA claim?
You may submit your claims online or fax a claim form to Payflex.

To submit claims electronically
Visit the Payflex website. You will need to have an online account. New registrants, please note that your Member ID = your Social Security Number.

To submit claims by fax
Download and print a claim form on the myBenefits site via the myAU portal. Fax your completed claim form toll-free to PayFlex at (888) 238-3539.

Please contact Grace McKinnon at 202-885-3513 with any questions.

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Pay Advices Are Now Earning Statements on Eagle Service

As American University migrates from the Ellucian Colleague platform to a SQL-based environment this summer, HR Payroll Connection will be transitioned gradually to different areas of the myAU Portal. As a result, you will notice a number of HR and payroll-related changes.

The first change will take effect on February 19, as Pay Advices detailing the calculations of your paycheck will become available as Earnings Statements on the Eagle Service platform, accessible through myAU Portal:

  • Log-in to the myAU Portal
  • Select Work@AU, under Personalized Links
  • In drop-down menu, click on Eagle Service - Earnings Statements

The information provided on the Earnings Statements will be similar to the information that was found on the Pay Advices, but presented in a PDF format.

In the new Eagle Service - Earnings Statements you will be able to access pay information for January 2016 through the present. However, pay information prior to January 2016 will be available on HR Payroll Connection only until April 30, 2018, so we recommend that you download and print them for your records, if necessary.

For more information, please contact the Payroll Office at 202-885-3520 or at

You will be notified about other upcoming HR and Payroll-related changes as they take effect, including:

  • Moving bi-weekly timesheets to a new system
  • Implementing a new monthly leave reporting process
  • Implementing a new E-action process
  • Changing how campus addresses are updated

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CareFirst Participants - New in 2018: Express Scripts Smart90 CVS Program

Fill your prescription in the most convenient way for you with Express Scripts® Smart90 CVS program. Under this new program, CareFirst participants can fill a 90-day prescription for maintenance medication at their local CVS pharmacy or via Express Scripts home delivery. Your co-payment for your 90-day prescription will be the same whether you fill it through home delivery or at a Smart90 network pharmacy.

What is the advantage of a 90-day versus a 30-day supply?
Ordering a 90-day supply of your medication will save you time with fewer trips to the pharmacy. You save money with only one payment every three months instead of three payments. Program participants can fill a 30-day supply at a retail pharmacy at the retail co-pay up to three times. Additional 30-day refills are subject to an additional $10 charge.

Your doctor or pharmacist can assist you in changing to a 90-day supply through home delivery or to your local CVS store, which is not subject to the additional charge.

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Stay Connected to AU HR News on Facebook and Twitter

Follow American University Human Resources on Facebook, Twitter, and LinkedIn.

Want to stay up-to-date on AU Human Resources' news, events, and deadlines? Follow our new Facebook page at " American University Faculty & Staff" and on Twitter at @AUemployees.

Social Media Account Changes
To better connect AU faculty, staff and prospective employees to HR events, news and information, our Talent Development and Recruitment teams have merged their Twitter accounts with @AUemployees on Twitter. The Recruitment and Talent Development teams have also merged with our new Facebook page called "AU Faculty & Staff." You can still find the Recruitment team on LinkedIn under " WorkatAU."

For more information about faculty & staff benefits, professional development courses and other opportunities at AU, follow HR on Facebook and Twitter. To stay up-to-date with AhealthyU events and programs, follow AhealthyU on Facebook.

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HR Staff Promotions, Transfers & New Hires

HR staff promotions, transfers, and new hiresLeft to right: Colin Gerker, Daniele Tellish, Ann Joiner, Haleh Esfahanian, Kristina Robinson

HR staff promotions, transfers, and new hires Left to right: Sabrina-Yvette d'Almeida, Joselino Cruz-Perez, Danielle Anderson, Trent Henning, Jackie Garcia, Michelle Frederick, Brenda Harner, Diane Waldman

To best align the talent of the HR staff with the roles needed to fulfill the HR mission, vision and goals, the Office of Human Resources has made the following changes to our staff over the past several months.

Promotions & Position Changes within HR

Ann Joiner was promoted to Executive Director of Employee Benefits.
Michelle Frederick
assumed the role of Senior Director of Talent Development.
Sabrina d'Almeida
assumed the role of Director of Talent Development and Diversity Initiatives.
Danielle Anderson
was promoted to the role of Senior Coordinator of the Employee Experience.
Catherine Anyaso
was promoted to Manager of Tuition Benefits and Financials.
Gina Arevalo
transferred into the role of Talent Management Systems Administrator.
Haleh Esfahanian
transitioned to Faculty Coordinator.
Jessica Finegan
was appointed Senior Coordinator of Employee Relations.
Brenda Harner was appointed Director of HR Special Projects.
Daniele Tellish was promoted to Assistant Director of Faculty Administration.

We are also excited to welcome new talent to the HR team as we have recently filled several vacant positions in HR with internal and external employees.

Internal Hires within the University to HR

Katherine Simpson joined HR in the role of Director of HR Business Partners from the University Library.
Jackie Garcia joined HR as the Communication and Graphics Coordinator from the School of Education.
Colin Gerker joined HR as a Performance Consultant from University Center and Student Activities.

New Hires

Joselino Cruz-Perez joined HR as the Assistant Director of Benefits Compliance & Retirement.
Trent Henning
joined HR as the Assistant Director of Employee Relations.
Taylor Long joined as the Logistics and Communications Coordinator for the HR Talent Development team.
Kristina Robinson was hired into the Recruitment Specialist position.
Diane Waldman joined the HR team as HRIS Analyst.

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2017 Service to the AU Community Staff Award Winners

American University recognizes the contributions and achievements of outstanding staff through the Staff Awards.

Nominations are due March 1, 2018.

Nominate Staff

HR Events & Announcements

Talent Development Course Calendar: February & March

The Talent Development offers professional development courses year-round. See the upcoming courses listed below.

To learn more about course offerings or register for a class, log on to AsuccessfulU, AU's online training registration system, via the myAU portal.

Tools for Crucial Conversations
Thursday, February 22
MGC 245, 9:30 am - 12:30 pm

Identifying Your Networks
Tuesday, March 20
McDowell Formal Lounge, 12 pm – 2 pm


One-on-One Investment Counseling Sessions Schedule

One-on-one financial planning consultations for Fidelity and TIAA are available at the following dates. All meetings will take place at the 3201 New Mexico Ave office between 9 am - 4 pm in Room 280T.


  • Tuesday, February 27
  • Tuesday, March 13
  • Tuesday, March 15

To schedule a consultation, please visit


  • Wednesday, February 28
  • Wednesday, March 7
  • Wednesday, March 21

To schedule a consultation, please visit


Dr. Seuss Day of Service

Volunteer to read to DC Public School students as a part of Dr. Seuss Day on Thursday, March 1. Transportation will be provided from main campus. Sign up below.

Sign Up to Volunteer