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Welcome to American University! Information for New Full-Time Staff

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We're excited that you'll be joining American University as we build on our legacy of leadership, scholarship, and service, and boldly embracing opportunities for greater impact.

This page summarizes the things that you'll need to do and know to transition into your new role. If you have any questions, please contact the American University AU Payroll Helpline at 202-885-3836.

Before Your First Day

Sign Your Offer Letter! It is important for you to sign and return your offer letter before you begin.

New Hire Paperwork

You will need to do your new hire paperwork on Day 1. You can download the forms on this page, fill them out and bring them with you on your first day.

  • Federal I-9 Form - Employment Eligibility Verification
    Federal regulations require that your I-9 Form be completed no later than three days of your first day of work and your offer of employment is contingent upon you providing proof of employment eligibility in the United States. The I-9 shows your proof of U.S. citizenship or legal authorization to work in the U.S. Fill out the top section only and present with acceptable, original documentation (photocopies are not accepted) to an I-9 certified staff member in Human Resources or your department. 
  • Tax Forms
    These forms ensure that we deduct the proper withholding amounts from your pay.
    • Federal Tax form
    • State Tax form (complete the form for your state of residence): District of Columbia, Maryland, or Virginia
  • Invitation to Self-Identify
    We invite you to complete an Invitation to Self-Identify. By completing this form you help us ensure our compliance with Federal reporting requirements. This form is voluntary and will be kept confidential.

Foreign Nationals

If you are a newly hired full-time staff who is a foreign national, schedule an appointment with our Foreign Nationals Payroll team and they will assist you with your new hire paperwork.

Transportation & Parking Options

For directions, commuting options, parking, and a campus map, visit our Transportation Programs page.

Your offer letter will advise you when you are scheduled to attend new-hire orientation. Orientation is held in the Mary Graydon Center, Room 200, from 9:15 a.m. to 5:00 p.m, unless your letter states otherwise.

You will receive an overview of the university, a complete summary of our benefits, and your AU One Card (AU's ID). Breakfast and lunch will be provided, and vegetarian options will be available. Weather permitting, we will take a brief tour of campus, so please wear comfortable shoes.

If you are unable to attend orientation on the above scheduled date, please email the HR Payroll Helpdesk or call 202-885-3836.

There are a few more things that you will need to do within your first week that you begin working:

  • Sign up for Direct Deposit, AU’s primary method of payment. You will need your banking information to complete the online form. Your access may take up to three (3) business days after your completion of the packet.
  • Designate your emergency contact. You will need their name, address, and phone number(s).
  • Provide consent to receive your W2 tax statement online.